Pike County OH Recorder: Search Deeds, Mortgages & Land Records
Looking for a recorded deed in Waverly, Piketon, Beaver or another Pike County community? The Pike County Recorder maintains the county’s official land records, including deeds, mortgages, easements, releases and other recordable instruments affecting property in Pike County, Ohio.
Start with the Recorder’s official online search. It offers grantor/grantee searches, recording-date filters, advanced search and a full-text OCR option. This guide also explains the Recorder’s Waverly office, Ohio recording fees, document standards, property alerts and how to find the right parcel before searching a deed.
Where to Search Pike County Ohio Recorder Records
The official Pike County Recorder search is available at pike.oh.publicsearch.us. The search page identifies Pike County Recorder Misty Brewster and provides both Quick Search and Advanced Search. The county government lists the Recorder’s office at 230 Waverly Plaza, Suite 500, Waverly.
Find a Recorded Deed
Search grantor/grantee names, subdivisions, document types or document numbers. Refine the results using recorded-date filters.
Follow the exact search process →Visit the Recorder
Contact the Waverly office for land-record research, document recording, official copies or help locating an instrument.
Office details and map →Find Property by Address
Use the Pike County Auditor’s property search first if you know only the street address or parcel number.
Open Auditor Website ↗How to Search Pike County OH Deeds Online
The Pike County portal has an important distinction between searching indexed fields and searching full document text. Use the indexed search when you know a name or reference, and treat OCR matches as additional leads that still require checking the actual document.
Open the Official Recorder Search
Visit the Pike County Official Record Search. Confirm the heading identifies Pike County, Ohio, and select Quick Search or Advanced Search.
Choose a Search Term
The Quick Search field explicitly supports grantor/grantee, subdivision, document type or document number. If you know the instrument number, try that first. Otherwise, begin with a recorded party name.
Choose Index Search or Full-Text OCR
Select Search Index Only to search indexed information. The portal explains that multiple words are searched individually in that mode. Select Search Index & Full Text (OCR) to search document text, where multiple words are treated as a phrase.
Limit the Recorded Date
Use the date-range fields or preset recorded-date choices, such as recent days, months or the last year. For older transfers, avoid a recent-date filter that excludes the instrument you need.
Inspect the Search Results
Compare the parties, recording dates, instrument numbers and document types. The portal suggests trying its card view for additional result details.
Review the Document Image
Where available, open the recorded image. Compare the legal description, named parties and referenced documents. OCR can misread scanned text, so verify important wording visually rather than relying only on a search excerpt.
Save the Recording Reference
Write down the instrument number, recording date, document type and parties. You will need these details when ordering copies, checking a related release or speaking with Recorder staff.
Search Pike County Deeds by Owner, Instrument Number or Address
| What You Know | Best Starting Point | What to Check |
|---|---|---|
| Seller or previous owner | Recorder Quick Search | Grantor, grantee and transfer date |
| Recorded document number | Recorder Quick Search | Exact instrument, indexed parties and image |
| Subdivision name | Recorder Quick Search | Relevant plats, deeds and restrictions |
| Words inside a document | Index & Full Text (OCR) | OCR phrase and actual scanned document |
| Street address only | Pike County Auditor property search | Parcel number, current owner and legal description |
| Recently closed transaction | Recorder search plus certified-through date | Index update status and recording date |
Deeds, Mortgages, Releases and Pike County Land Records
General Warranty and Other Deeds
A deed documents a conveyance of an interest in land. Read the grantor, grantee, legal description and any reservations. The type of deed affects the scope of warranties provided.
Mortgages and Satisfactions
A recorded mortgage can show a security interest in land. A later satisfaction or release may relate to that mortgage. Search associated documents before deciding whether an interest remains outstanding.
Easements and Restrictions
These instruments may affect rights-of-way, utilities or permitted land use. Important documents can predate the latest ownership transfer.
Liens and Other Official Instruments
Ohio Revised Code §317.08 governs categories of instruments maintained in county official records, including deeds, certain affidavits, condominium documents and other statutory filings.
How to Record a Deed in Pike County, Ohio
In Ohio, recording a conveyance can involve more than taking a signed deed to the Recorder. The County Auditor handles relevant conveyance and transfer steps, while the Recorder maintains the recorded instrument. The correct sequence depends on the transaction.
Prepare the Appropriate Deed
Determine which deed or other conveyance instrument is legally appropriate. Use the correct parties and full legal description. The Recorder cannot replace legal advice or a title examination.
Check Signatures and Acknowledgment
Ensure the deed meets Ohio execution and acknowledgment requirements. A recording office may reject or return an instrument that lacks required elements.
Check Ohio Document Formatting
Ohio Revised Code §317.114 establishes standard-format requirements for many recorded instruments. Review paper size, ink, text legibility and required margins before printing.
Complete Applicable Auditor Transfer Steps
Ask the Pike County Auditor which conveyance form applies, commonly a Real Property Conveyance Fee Statement of Value or an exemption statement when legally appropriate. The Auditor’s involvement is separate from Recorder filing charges.
Calculate the Recorder’s Fee
Count printed pages, including two-sided pages, and account for applicable marginal-reference fees, nonstandard-format charges and any Pike County preservation surcharge.
Submit Through an Accepted Method
Contact the Recorder to confirm counter, mail or electronic recording methods and the required payment. The Pike County Auditor has published that electronic filing/recording for property transfers is available and directs users to the Recorder for instructions.
Verify the Recorded Instrument
Retain your recording receipt or reference. Use the official public-search portal and its certified-through date to check when the instrument is indexed.
Ohio Recorder Document Standards That Matter in Pike County
Standard Formatting Checklist
- Use paper at least 8½ × 11 inches and no larger than 8½ × 14 inches.
- Use black or blue ink and legible text.
- Use a minimum 10-point type size where the standard applies.
- Leave a 3½-inch top margin on the first page.
- Leave a 1½-inch top margin on remaining pages.
- Provide 1-inch side and bottom margins.
- Avoid highlighting and formatting that interferes with reproduction.
When an Extra Charge May Apply
Ohio Revised Code §317.114 provides a $20 nonstandard-document fee for certain instruments that do not meet the statutory standards, subject to the law’s exceptions.
Some documents originating from courts, taxing authorities or governmental agencies and certain other instruments may be treated differently. Review the current statute and Recorder instructions rather than assuming every filing follows the same format.
Read Ohio §317.114 ↗Pike County Recorder Fees: Deeds, Mortgages and Releases
Ohio Revised Code §317.32 establishes the main page-based fee structure used by county recorders. The Ohio Recorders’ Association also explains that counties may assess a document-preservation surcharge of up to $5 per instrument. Confirm Pike County’s actual surcharge before calculating the final amount.
| Item | Published Statutory Amount | What It Means |
|---|---|---|
| Standard instrument, first two pages | $34 | Applies to many deeds, mortgages, easements and similar instruments |
| Each additional page | $8 | Each printed page after the first two |
| Marginal reference | $4 per applicable reference | May apply to certain releases, assignments and related documents |
| Nonstandard-format charge | $20 additional | When applicable under Ohio Revised Code §317.114 |
| Document-preservation surcharge | Up to $5 where adopted | County-specific; Pike’s current amount must be confirmed |
| Copies / certification | Verify with Recorder | Request the current office copy and certification price |
| Auditor conveyance charges | Separate | Not included in standard Recorder page charges |
Ohio Recorder Base-Fee Estimator
Use this calculator for the statutory Recorder page fee, not as a final Pike County payment quote.
Excludes preservation surcharge, nonstandard fee, Auditor charges and other applicable fees.
Pike County Ohio Recorder: Address, Phone and Hours
Pike County Recorder
Recorder: Misty Brewster
Physical address:
230 Waverly Plaza, Suite 500
Waverly, OH 45690
Phone: (740) 947-2622
Email: misty.brewster@pikecounty.oh.gov
Published hours:
Monday–Friday, 8:30 AM–4:00 PM, excluding closures.
Before You Visit
- Confirm Recorder hours during holidays.
- Take the instrument number if requesting a copy.
- For new deeds, check whether an Auditor transfer step is required first.
- Bring the full instrument with acknowledgment and legal description.
- Ask about accepted payment methods and any preservation surcharge.
- Call before mailing originals or attempting electronic submission.
The map points to the Waverly Plaza address. Confirm the office entrance, parking and accessibility details directly with the county.
Pike County Recorder vs. Auditor, Treasurer and Clerk of Courts
| Your Task | Correct Office | What to Do |
|---|---|---|
| Find a deed or recorded mortgage | Recorder | Use the official land-record search |
| Request a certified deed copy | Recorder | Provide the instrument reference |
| Find property by address or parcel number | Auditor | Use the property search |
| Complete applicable conveyance steps | Auditor | Check value/exemption forms and transfer requirements |
| Pay property taxes | Treasurer | Use the tax payment office |
| Find civil or criminal court documents | Clerk of Courts | Use the relevant court records |
| Get a motor vehicle title | Auto Title Office | Contact the Clerk of Courts’ title division |
| Determine legally clear ownership | Title professional / attorney | Arrange a complete title examination |
Pike County Auditor
230 Waverly Plaza, Suite 200
Waverly, OH 45690
Phone: (740) 947-4125
Use the Auditor for property valuation, parcel records, tax-list information and relevant transfer processing.
Open Auditor Website ↗Pike County Treasurer
230 Waverly Plaza
Waverly, OH 45690
Phone: (740) 947-2472
Use the Treasurer for property-tax collection and payment questions, not to obtain recorded deeds.
County Treasurer Listing ↗Pike County Recorder Property Alert Service
The Recorder’s official records portal includes a Property Alert option. Property owners can review the provider’s enrollment process for notifications connected with monitored names or recording activity.
How to Find Property Alerts
- Open the Pike County Recorder’s official portal.
- Select Property Alert from the navigation.
- Review enrollment and alert limitations.
- Register the name or criteria supported by the service.
- Check any unfamiliar alert against the recorded instrument.
What an Alert Does Not Prove
An alert is not a determination of fraud, title ownership or lien validity. It also does not stop a questionable instrument from being recorded.
If you receive a concerning alert, preserve its document reference and contact the Recorder or an appropriate legal professional.
Why a Pike County Ohio Deed May Not Appear Online
No Match for a Recorded Owner
- Try the previous owner’s name.
- Search a shortened name or alternate spelling.
- Look for a trust or business entity.
- Remove an overly narrow recorded-date filter.
- Compare indexed results rather than assuming OCR is complete.
You Have Only an Address
- Open Pike County Auditor Property Search.
- Find the correct parcel and owner.
- Record the parcel/legal description information.
- Search the Recorder using the owner’s name.
- Verify the deed’s actual legal description.
OCR Found the Wrong Phrase
Switch to Search Index Only if you know a reliable instrument number or party name. Full-text OCR can return irrelevant matches or miss poor-quality scans.
Recent Deed Not Yet Visible
Check the portal’s live Certified through date. If your recording date is newer than the certified-through date, contact the Recorder instead of assuming the deed was never recorded.
Pike County Recorder Search, Property Records and Ohio Recording Laws
1. Pike County Recorder Official Records Search
Quick Search, Advanced Search, document images and Property Alert.
- Open Quick Search.
- Enter the name, document number or other supported term.
- Choose index-only or OCR search.
- Set a useful date range.
- Open the matching record and save its reference.
2. Pike County Government Recorder Contact
Recorder name, office location, phone and published government directory information.
- Locate the Recorder in the office directory.
- Confirm telephone number and office hours.
- Call about certified copies, fees or submission methods.
3. Pike County Auditor Property Search
Property accounts, assessed values, ownership information and parcel research.
- Select Property Search.
- Use an available name, address or parcel search.
- Open the matching property record.
- Save parcel and owner information for Recorder research.
4. Ohio Revised Code §317.32
Statutory recording fees and related charges.
- Find the provision for the first two pages.
- Review the charge for each additional page.
- Check marginal references and surcharge provisions.
- Confirm Pike County’s currently adopted charges with the Recorder.
5. Ohio Revised Code §317.114
Standard-format requirements for recorded instruments.
- Check first-page and later-page margins.
- Review paper size, ink and text requirements.
- Determine whether a statutory exception applies.
- Correct formatting before filing.
6. Ohio Revised Code §317.08
Updated statutory categories of instruments recorded by Ohio county recorders.
- Review the law’s effective date.
- Read the official records categories.
- Compare the instrument with the relevant legal provision.
- Ask the Recorder about acceptance, not legal drafting.
What to Do Next With a Pike County Recorded Deed
If You Found the Correct Deed
Save its instrument number, recording date and legal description. Contact the Recorder if you need an officially certified copy.
If Owner Names Do Not Match
Compare the Auditor’s parcel account with the recorded instrument. Check whether a transfer has been processed before assuming the recorded document is incorrect.
If You Found a Mortgage or Lien
Search associated satisfactions, releases and assignments. A recorded mortgage does not necessarily establish the current loan balance.
If You Are Recording a New Deed
Confirm Auditor conveyance requirements, complete the instrument and verify fees, document standards and the accepted filing method before submission.
Pike County Ohio Recorder FAQs
1. Where is the Pike County Recorder’s Office in Ohio?
The Pike County Recorder is located at 230 Waverly Plaza, Suite 500, Waverly, OH 45690. The office telephone number is (740) 947-2622.
2. Who is the Pike County Ohio Recorder?
Pike County’s government website and official records portal identify Misty Brewster as the County Recorder. The office maintains recorded documents affecting land in Pike County, Ohio.
3. What are the Pike County Recorder’s office hours?
The Pike County government directory lists Recorder hours as Monday through Friday, 8:30 AM to 4:00 PM, excluding applicable holidays or office closures.
4. Can I search Pike County deeds online?
Yes. The Pike County Recorder’s official search at pike.oh.publicsearch.us offers Quick Search and Advanced Search, including party names, document numbers, date filters and a full-text OCR option.
5. What is the difference between index-only search and OCR search?
Index-only search checks indexed fields and searches multiple entered words individually. Index and full-text OCR search also checks scanned document text and treats multiple words as a phrase. OCR results should be verified against the actual image.
6. How do I find a Pike County deed using a street address?
Begin with the Pike County Auditor’s Property Search to identify the parcel and owner. Then search the Recorder’s records using the owner name or available recording information.
7. How much does it cost to record a deed in Pike County, Ohio?
Ohio’s statutory base fee for many standard instruments is $34 for the first two pages and $8 for each additional page. Applicable marginal-reference charges, nonstandard fees or a county-adopted preservation surcharge may increase the total. Confirm Pike County’s actual charge before filing.
8. Does Pike County offer electronic deed recording?
The Pike County Auditor’s website states that eFiling/eRecording for property transfers is available and directs users to contact the Recorder at (740) 947-2622 for instructions. Eligibility and submission procedures should be confirmed with that office.
9. Can I request a certified copy of a Pike County recorded deed?
Contact the Pike County Recorder at (740) 947-2622 with the instrument number or the recorded parties and approximate date. Ask for the current certified-copy fee and fulfillment options.
10. Does the Pike County Recorder guarantee that a property has clear title?
No. Recording preserves an instrument in the public record, but it does not guarantee valid ownership or clear title. A qualified title professional or Ohio real-estate attorney may be needed for a comprehensive examination.
Official Sources and Independent Publication Notice
Information reviewed: October 23, 2026.
This guide uses Pike County’s official land-record search, Recorder contact listings, Auditor resources, the Ohio Recorders’ Association fee guidance and relevant Ohio Revised Code provisions.
Primary references: Pike Official Records · Pike Government Offices · Pike Auditor · Ohio Recording Fees · Ohio Recorder Records Law.
The website publishing this guide is an independent informational resource, not the Pike County Recorder or another Ohio government office. It does not issue certified records, perform official title examinations or provide legal advice. Verify final fees, document requirements and office services directly with the responsible county department.
This publication is not a consumer reporting agency. Public real-property records should not be used as a substitute for legally compliant employment, tenant, credit or insurance screening.