Kootenai County Recorder Office: Address & Records

Open the Recorder’s Real Estate Index

Visit the Kootenai County Recorder homepage and select its public records research link, or open the county’s Real Estate Index directly.

Choose a Search Method

The county says recorded documents may be researched by party name, instrument number or property legal description.

If you already have a recording number, start with that reference. Otherwise use the buyer, seller, lender or another party shown on the instrument.

Use the search fields displayed by the current system; the layout can change.

Search the Grantor or Grantee

For a deed, the grantor is generally the person conveying an interest, while the grantee receives it.

If the current owner’s name does not return the expected deed, try the previous owner or the name of a trust or business associated with the transfer.

Review the Matching Instruments

Look at the recorded date, instrument number, document type, indexed parties and any available legal-description information.

A single person may appear on multiple deeds, mortgage instruments or releases. Do not assume the first matching name belongs to the property you are researching.

Open the Recorded Document

Where the system makes an image available, review the instrument itself. Compare the parties, legal description, recording details, signatures and acknowledgment information as appropriate.

If an older record or image cannot be located online, ask the Recorder for help with its historical records.

Save the Recording Reference

Keep the instrument number, book and page when applicable, document type and date recorded. These details are especially useful when ordering a certified copy.

Open Kootenai County Assessor Property Search

Visit the official Assessor Property Search.

You can search using the main search field or open Search Options for separate search criteria.

Enter the Address, Owner or Property Identifier

The Assessor identifies two different property numbers:

• PIN: A 12-character Parcel Number that may include letters and numbers. Remove dashes before searching.
• AIN: A six-digit Account Identification Number.

For a Parcel Number search, the county says to enter the entire number.

Use the County’s Search Tips

• For an owner search, enter the last name first.
• For addresses and names, less information often returns more matches.
• Spell out the street name when you want a precise result.
• Use an asterisk wildcard when helpful.

For example, the county explains that searching for Mount* can find longer street names such as Mountain.

Open the Matching Assessor Record

Confirm the correct parcel and review its General Information, Legal Descriptions and Sales History where available.

Save the PIN, AIN, owner name and legal-description details that can help identify the corresponding recorded instrument.

Return to the Recorder’s Real Estate Index

Use the owner’s name, previous owner, recording reference or legal description to search the Recorder’s document index.

Check the resulting deed against the correct property before ordering copies or drawing conclusions about ownership.

Open the Updated Real Estate Index

Visit the county Recorder’s search system.

Enter the Available Legal-Land Information

For surveys, the Recorder specifically instructs users to enter the Section, Township and Range.

Select the Correct Document Code

Choose SS for a survey, SP for a plat or SL for a land-corner record.

Review the Recorded Result

Confirm the legal-land reference and recording details. Save the instrument information if you need an official copy or want to compare the record with the county’s GIS parcel map.

Find the Recording Reference

Use the online Real Estate Index to locate the correct document.

Note the instrument number or book/page, grantor and grantee names, recording date and document type.

Open the County’s Recorded Document Request Form

Download the Kootenai County Request for Recorded Document (PDF).

The form asks for requester contact information and identifying details of the recorded instrument.

If you cannot print the form, the Recorder says you may submit a written request containing enough information to identify the document.

Specify Certification and Number of Pages

Indicate whether certification is required.

Calculate the published $1-per-page copy charge and add $1 if you need certification. If the page count is unknown, contact the Recorder before sending payment.

Prepare Payment and Return Postage

The Recorder’s webpage instructs mail requesters to include a check or money order.

Include a self-addressed, stamped envelope to avoid uncertainty about return-postage charges.

Mail or Deliver the Request

Mail to:
Kootenai County Recorder’s Office
P.O. Box 9000
Coeur d’Alene, ID 83816

For in-person service, visit 451 Government Way during the Recorder’s posted business hours.

Verify the Copy Received

Check that the instrument number, document and number of pages match your request.

If you paid for certification, verify that the official certification is included.

Prepare the Correct Instrument

Determine whether the transaction requires a warranty deed, quitclaim deed, deed of trust, reconveyance, easement or another instrument.

The county advises that legal forms and preparation assistance may be obtained through title companies or attorneys.

Confirm the Document Is Complete

The Recorder’s official requirements specify that documents must be:

• Original, when submitted by mail or over the counter.
• Completed.
• Signed by the grantor where required.
• Notarized where required.

Do not assume a partially completed form will be accepted merely because it contains a signature.

Include the Necessary Property Reference

Most real-property documents also require the legal description of the property or an instrument number referencing a related recorded document.

A street address alone may not meet the applicable legal-description requirements.

Verify the Recording Fee

Use the document-type schedule rather than assuming every filing costs the same amount.

For example, the county publishes $15 for qualifying deeds and $45 for qualifying deeds of trust or mortgages, subject to the page limits and other rules.

Choose a Submission Method

In person: Bring the original document and fee to the Recorder at 451 Government Way.

By mail: Include the original document, fee and a self-addressed stamped envelope, addressed to the Recorder at P.O. Box 9000, Coeur d’Alene, ID 83816.

Electronically: Use an authorized eRecording provider.

Retain the Recording Reference

After the county accepts the instrument, retain the recording information and any receipt.

Use the recording number to verify the document in the Real Estate Index or request a certified copy later.

Open the Official Real Estate Index

Use the public search linked from the Recorder homepage.

Search Names Associated With Your Property

Check the names of the current recorded owners and other relevant parties, using the search fields available in the system.

Review Recent Documents

Look for unfamiliar deeds, transfers, liens or mortgage-related filings. Compare the recording dates and property information.

Investigate Anything Suspicious

Save the instrument number and obtain a copy of the record. If you suspect fraudulent activity, contact appropriate law enforcement or a qualified attorney for guidance.