Davidson County Recorder of Deeds: Search Deeds, Request Copies & Use the Nashville Register Office
In Davidson County, Tennessee, the office many people search for as the Davidson County Recorder of Deeds is officially the Davidson County Register of Deeds. It records and maintains real-property documents for Nashville and Davidson County, including warranty deeds, quitclaim deeds, deeds of trust, releases, powers of attorney, liens, plats, amendments and other recordable instruments.
This guide explains how to search recorded land documents, when the online portal requires a subscription, how to request certified deed copies, how recording works in person, by mail or by eRecording, and when you should contact the Property Assessor or Metropolitan Trustee instead.
Davidson County “Recorder of Deeds” Is the Register of Deeds
Tennessee counties use the title Register of Deeds, not Recorder of Deeds. For Nashville-Davidson County, the correct office is the Davidson County Register of Deeds at 300 Deaderick Street. It is the legal-recording office for land records, not the office that sets property values or collects property taxes.
Use the Register of Deeds For
- Recorded deeds and deed books.
- Deeds of trust, releases and assignments.
- Plats, liens, powers of attorney and UCC-related filings.
- Certified and non-certified copies of recorded documents.
Use the Property Assessor For
- Current owner, property address and parcel details.
- Appraised value, classification and assessment history.
- Parcel maps, property characteristics and value appeals.
- Mailing address updates for assessment records.
Use the Metropolitan Trustee For
- Real-property tax bills and payment status.
- Receipts, partial payments and delinquent-tax questions.
- Tax relief or tax freeze payment questions.
- Questions after a recorded deed affects billing.
How to Search Davidson County Register of Deeds Records
The Register’s official online land-records service is a subscription portal. It is useful for title companies, attorneys, lenders, real-estate professionals and frequent researchers. Casual homeowners who only need one deed copy may be better served by requesting a copy from the office or using parcel tools first to identify the property.
Official Online Access Portal
The Register says the online service searches records by name and date from July 1, 1964 to current. For records beginning January 1, 2000, users can also search by lot number, subdivision name and document type.
The same page states that indexing is available from July 1, 1964, document images are available from 1784 to current, and archive index books are available online.
Open Davidson Portal ↗Free Parcel Viewer First
If you only know a street address, start with the Metro Nashville Parcel Viewer or the Property Assessor’s real-property search. Parcel tools can help you confirm the owner name, parcel ID, location and property history before you search deed indexes.
Parcel Viewer lets users search by parcel address, current owner name, street name or parcel ID and view details after selecting a parcel on the map.
Open Parcel Viewer ↗Start With the Name Used on the Deed
Deed indexes usually follow names in the recorded instrument. Try the current owner, former owner, trust name, company name or builder name. For married couples, estates and LLCs, one parcel may have multiple useful search names.
Use Date Ranges Instead of One Exact Date
A closing date is not always the same as the recording date. If the deed does not appear, widen the date range by several days or weeks after the sale, refinance, release or court order.
Use Document Type After January 1, 2000
The Register’s portal supports document-type searches for records beginning January 1, 2000. Use this when you need to separate warranty deeds, quitclaim deeds, deeds of trust, releases, liens, plats, UCC filings or court-related instruments.
Save the Instrument Number, Book and Page
When you find the right record, save the instrument number and any book/page reference. These identifiers make copy requests faster and reduce the risk of ordering the wrong deed.
How to Get Copies of Davidson County Deeds and Recorded Documents
You can request copies by mail or in person. A certified copy is usually used when another office, lender, court, title company or legal process requires an official copy. A non-certified copy is usually enough for personal reference.
Copies by Mail
Send a written request with the property address or enough document information for staff to locate the record. Include a self-addressed stamped envelope and a check or money order for copy costs.
- Non-certified copies: $0.50 per page.
- Certified copies: $1 per page.
- Mailed-copy minimum: $2.
- Subdivision plat copy by mail: $5.
Copies in Person
Visit the Register of Deeds office at 300 Deaderick Street. If you need several documents, staff may show you how to use the public access computers to prepare a print session and send it to the Print Center.
- Non-certified copies: $0.50 per page.
- Certified copies: $1 per page.
- Payments accepted: cash, checks, credit cards or money orders.
- Large subdivision plat copy in person: $3.
How Davidson County Recording Works: In Person, by Mail or eRecording
Recording is more than dropping off a signed deed. The document must meet Tennessee and Davidson County recording requirements, fees and taxes must be paid when required, and the office may reject documents that do not meet recording requirements.
Prepare the Document Before Submission
Most documents other than releases and charters must show the name and address of the person or company preparing the instrument. Deeds and deeds of trust may also require oath, consideration, indebtedness or tax language depending on the transaction.
Record in Person
In person, the customer is directed to a recording cashier. The cashier reviews the documents for recording information, enters the recording information, scans the document, checks image clarity and returns the document to the customer.
Record by Mail
Mail is processed as received. Recording cashiers review documents for requirements. Documents that do not meet requirements are mailed back with an explanation. Include a self-addressed stamped envelope or the office may place the document in a file box for pickup.
Use eRecording for Business Workflows
Remote filing is handled through eRecording partners. Users create an electronic transaction and submit documents through the internet; the original document does not leave the filer’s office. Davidson County notes that ACH transfer is the payment type used by these systems.
Attach a Certificate of Authenticity for eRecording
The Register’s remote-filing page states that a Certificate of Authenticity must be attached to each document submitted for recording through eRecording under TCA 66-24-101(d)(3).
Verify the Recorded Image and Index
After recording, verify the recorded instrument number, grantor/grantee names, document type and image quality. Save the receipt and recorded reference for tax, title, lender, estate or future copy needs.
Davidson County Register of Deeds Fees: Common 2026 Cost Items
Recording fees can change when a document has multiple pages, multiple assignments, multiple liens, state conveyance tax, mortgage tax or special handling. Use this table as a planning guide, then confirm the total with the official fee calculator or the Register’s office.
| Item | County-Listed Amount | When It Matters | Practical Note |
|---|---|---|---|
| All other documents Warranty deeds, quitclaim deeds, deeds of trust, amendments, leases, restrictions, agreements, liens and judgments |
$5 per page; $10 minimum charge; plus $2 data processing fee. | Common land-recording documents not handled under special fee categories. | More pages increase the base recording cost. |
| Releases | $10 for one or two pages releasing one lien; plus $2 data processing fee; $5 each additional page; $5 each additional lien. | Used when releasing a lien or deed of trust from the record. | Check every lien being released so the fee matches the document. |
| Assignments | $10 for one or two pages with one assignment; plus $2 data processing fee; $5 each additional page; $5 each additional assignment. | Used for assignment of deeds of trust or related interests. | County page states each assignment must include maximum-principal-indebtedness language showing $0 for Tennessee recording tax purpose. |
| Financing statements | $15 fixture filing; $15 each additional party to be indexed; $0.50 per page exceeding 10 pages. | UCC and fixture-filing related documents in real-estate records. | A husband and wife are treated as two names for UCC record indexing purposes. |
| Charters | $5 up to and including five pages; plus $2 data processing fee; $0.50 each additional page. | Corporate charter-related filings recorded with the Register. | Confirm whether your document belongs in Register records or another filing office. |
| State conveyance tax | $3.70 per $1,000. | Applies to many taxable transfers of real property. | Deed type and exemptions matter. Ask before assuming a family or trust transfer is tax-free. |
| Mortgage tax | $1.15 per $1,000; first $2,000 exempt. | Applies to many instruments evidencing indebtedness, such as deeds of trust. | The maximum principal indebtedness statement can affect tax calculation. |
| Copies | Non-certified copies $0.50 per page; certified copies $1 per page. | Needed for owners, lenders, title files, probate files or personal records. | Mailed copies have a $2 minimum; plat copy costs differ by mail or in-person request. |
Simple Recording Cost Estimator
This is only a planning estimate. It does not replace the official fee calculator, tax review or cashier determination.
Davidson County Property Alert: Why Homeowners Should Sign Up
The Register of Deeds promotes a Property Alert service that can notify you by email when a document is filed in the office under your name. This does not block a fraudulent filing, but it can help you find out quickly if something suspicious appears in the land records.
Use Property Alert For
- Monitoring your name for new recorded documents.
- Getting a warning after a document is indexed.
- Reacting quickly to suspicious deed, lien or mortgage activity.
- Helping elderly owners and families monitor possible deed fraud risk.
Do Not Confuse It With
- A title insurance policy.
- A guarantee that fraud cannot happen.
- A legal review of a document before recording.
- A paid “deed protection” letter asking for unnecessary money.
Davidson County Register of Deeds Address, Phone, Hours and Map
The Register of Deeds office is located in the Public Square Garage area on Deaderick Street in downtown Nashville. The official page also notes designated complimentary street parking spaces near Deaderick Street and Dr. Martin Luther King Boulevard between 3rd and 4th Avenues North, with more accessible parking near Deaderick Street and 3rd Avenue.
Davidson County Register of Deeds
Physical address:
Public Square Garage
300 Deaderick St
Register of Deeds
Nashville, TN 37201
Mailing address:
P.O. Box 196398
Nashville, TN 37219-6398
Phone: 615-862-6790
Email: rod.infodesk@nashville.gov
Hours: Monday-Friday, 8:00 a.m.-4:30 p.m.; closed Saturday and Sunday.
Open Office Map ↗Official Davidson County Recorder of Deeds Links
Use these official links to complete the actual task. Each link includes what to do after opening it, so the page is not just a directory of government URLs.
Davidson County Register of Deeds — Main Office Page
Use this page for the official office address, phone, hours, services, parking guidance, Property Alert information and mobile app information.
- Confirm you are on Nashville.gov, the official Metro Nashville website.
- Check the contact box for current hours and any temporary closure notice.
- Use the service links for Recording Services, document copies, fee calculator or Property Alert.
- Call 615-862-6790 if your document type or copy request is unusual.
Davidson County Register of Deeds Online Access Portal
Use this browser-based subscription service to search indexed Register of Deeds records and document images.
- Choose Sign Up if you need ongoing online access.
- Have credit-card information, a user ID and password ready.
- Search by name and date first; for records from January 1, 2000 forward, also try lot number, subdivision name or document type.
- Save the instrument number, book/page reference and document image for copy or title work.
Recording Services
Use this section for filing in person, filing by mail, filing fees, fee calculator, remote filing and official forms.
- Choose the submission method: in person, by mail or remote filing.
- Open the fee calculator before mailing payment.
- Review filing requirements and document-code references before submitting.
- Use the Certificate of Authenticity link if submitting through eRecording.
Get Copies of Deeds Documents
Use this page if you need a certified or non-certified copy of a recorded Davidson County document.
- Decide whether you need a certified copy or a regular copy.
- For mail, write the property address and any instrument details you know.
- Include a self-addressed stamped envelope and check or money order.
- For in-person copies, visit 300 Deaderick Street and ask staff for public-access computer help if needed.
Register of Deeds Filing Fees
Use this page for the current fee categories, copy costs, conveyance tax and mortgage tax guidance published by the Register.
- Find the category that matches your document: release, charter, assignment, financing statement or other document.
- Count the total pages and additional assignments or liens.
- Add state conveyance or mortgage tax only when your transaction requires it.
- Use the fee calculator or call the office before mailing payment.
Metro Nashville Parcel Viewer
Use this free parcel map tool before searching deed records if you only know the property address or need a parcel ID.
- Click Continue to Site if a disclaimer page appears.
- Search by parcel address, current owner name, street name or parcel ID.
- Select the correct parcel on the map and choose View Details.
- Use the owner name, parcel ID and history details to support your deed-record search.
Register for Davidson County Property Alert
Use this service to receive alerts when a document is filed and indexed under your name.
- Read the third-party service disclaimer carefully.
- Register your name exactly as it appears on your deed or property records.
- Use an email address you check regularly.
- If an unexpected alert arrives, contact the Register of Deeds and a qualified attorney quickly.
Avoid These Davidson County Deed Record Mistakes
Mistakes That Waste Time
- Searching “Recorder of Deeds” and missing the official Register of Deeds name.
- Assuming the land-records portal is free for all users when the Register lists it as a subscription service.
- Contacting the Trustee for a deed copy or contacting the Register for a tax-bill correction.
- Mailing a document without a self-addressed stamped envelope.
- Forgetting required prepared-by, tax or maximum-principal-indebtedness language.
- Paying a private letter for a deed copy before checking official copy fees.
Better Local Workflow
- Use Parcel Viewer or the Assessor first if you only know the address.
- Use the Register portal when you need recorded land instruments.
- Save instrument numbers before requesting certified copies.
- Use the official fee calculator before mailing payment.
- Sign up for Property Alert after you own Davidson County real estate.
- Get legal help before drafting or recording a deed that changes ownership.
What Should You Do Next?
| Your Situation | Best Next Step | Correct Office / Tool |
|---|---|---|
| You need to find a recorded deed, deed of trust, release, lien or plat. | Use the Davidson County Register of Deeds subscription portal, or contact the office with the owner name, date range or instrument number. | Register of Deeds / Davidson Portal |
| You only know the property address and need the owner or parcel ID. | Search the Metro Parcel Viewer or Property Assessor’s real-property tools first, then use the owner and parcel details for deed research. | Parcel Viewer / Property Assessor |
| You need a certified copy of a recorded deed. | Request a certified copy by mail or visit the Register of Deeds office in person with the property address or instrument number. | Register of Deeds Copy Desk |
| You need to record a signed deed or release. | Check recording requirements, calculate fees, then submit in person, by mail or through an approved eRecording workflow. | Register of Deeds Recording Services |
| Your tax bill still shows the old owner or wrong mailing address. | Check whether the deed has recorded, then contact the Property Assessor or Trustee depending on whether the issue is record data or billing/payment. | Property Assessor / Metropolitan Trustee |
| You received a suspicious deed-copy or deed-transfer letter. | Do not pay first. Check official Register copy fees, search records, and sign up for Property Alert. | Register of Deeds / Property Alert |
Davidson County Recorder of Deeds FAQs
Is the Davidson County Recorder of Deeds the same as the Register of Deeds?
Yes. In Davidson County, Tennessee, the office commonly searched as the Recorder of Deeds is officially called the Davidson County Register of Deeds. Tennessee counties use the Register of Deeds title for the office that records real-property instruments.
Where is the Davidson County Register of Deeds located?
The office is listed at Public Square Garage, 300 Deaderick St, Register of Deeds, Nashville, TN 37201. The mailing address is P.O. Box 196398, Nashville, TN 37219-6398.
What phone number should I call for Davidson County deed records?
Call the Register of Deeds at 615-862-6790 for deed records, document copies, recording questions and general Register services. For eRecording technical questions, the remote-filing page lists Information Group contact support at 615-862-6740.
Can I search Davidson County deed records online for free?
The Register describes its online land-record service as a subscription service. If you only need basic property details, start with free tools such as Metro Nashville Parcel Viewer or the Property Assessor’s real-property search, then use the Register’s copy process if you need a specific recorded document.
How far back do Davidson County online deed images go?
The Register’s online subscription page says indexing is available from July 1, 1964, images are available from 1784 to current, and archive index books are available online. Search options depend on the record period and available indexing fields.
How much does a certified deed copy cost in Davidson County?
The Register’s copy page lists certified copies at $1 per page and non-certified copies at $0.50 per page. Mailed copies have a $2 minimum charge, and subdivision plat copy charges are handled separately.
Can I record a Davidson County deed by mail?
Yes. Mailed documents are processed as received. Include the document, correct fees, any required tax payment, and a self-addressed stamped envelope. Documents that do not meet recording requirements may be mailed back with an explanation.
Does Davidson County allow eRecording?
Yes. The Register’s remote-filing page says eRecording services let users create a transaction and submit documents to the office for recording through eRecording partners. It also states that ACH transfer is used for payment and that a Certificate of Authenticity must be attached to each eRecorded document.
Who handles property values and parcel maps in Davidson County?
The Metropolitan Nashville and Davidson County Assessor of Property handles property assessment records, values and many parcel details. The Metro Parcel Viewer is useful for finding parcel addresses, owner names, parcel IDs, maps, zoning and related property-history details.
Is this website a government office or title company?
No. County-Appraisal-District.org is an independent educational resource. It is not the Davidson County Register of Deeds, Metro Nashville Government, the Property Assessor, the Metropolitan Trustee, a law firm, title company or consumer reporting agency.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website and is not affiliated with the Davidson County Register of Deeds, Metropolitan Government of Nashville and Davidson County, Nashville.gov, the Metropolitan Nashville and Davidson County Assessor of Property, or the Metropolitan Trustee.
Recording acceptance, document sufficiency, recording taxes, copy certification, indexing, title effect, ownership disputes, liens and legal consequences are determined by official offices, Tennessee law, courts and qualified professionals. This page is not legal, financial or title advice.
Property-owner and deed records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.