Dade County Recorder: Deeds, Land Records, Online Search, Copies & Recording Fees
This guide covers the Dade County Recorder of Deeds in Greenfield, Missouri. The office records and preserves deeds, mortgages, releases, assignments, plats, service discharge records, marriage records and other instruments that are accepted for recording under Missouri law.
If you are searching for a deed, start with the Recorder’s online iCounty records search for indexed records and images back to 1972. For deeds before 1972, the Recorder says you can still access them online, but you need a specific book and page number.
What Does the Dade County Recorder of Deeds Do?
The Dade County Recorder of Deeds is the Missouri county office for recorded land documents. Use it to search or record deeds, mortgages, releases, assignments and other recorded instruments. Use the Assessor for property-value, parcel and GIS questions. Use the Collector for tax bills and payments.
Use the Recorder For
- Recorded deeds and mortgages.
- Book/page and instrument searches.
- Copies of recorded documents.
- Recording fees and e-recording questions.
- Deed Watch fraud-alert registration.
Use the Assessor For
- Parcel, owner, address and account searches.
- GIS mapping and parcel numbers.
- Assessed value questions.
- Name or address changes on assessment records.
- Legal description questions on tax/assessment data.
Use the Collector For
- Tax statements and tax payments.
- Delinquent taxes.
- Tax sale information.
- Receipts and payment status.
- Questions about missing tax bills.
How to Search Dade County Missouri Deeds and Records Online
Dade County’s Recorder page links to an iCounty online record search. Use indexed name searches for modern records, but use book-and-page references for older deeds. The Recorder says records, indexing and images back to 1972 are on the e-search site.
Open the Official Recorder Page
Start on the Dade County Recorder of Deeds page. Select the official online record-search link rather than a third-party deed website.
Search by Party Name for Indexed Documents
Try grantor and grantee names. For individuals, search the surname first, then try first-name variations. For companies, remove punctuation and try shortened versions of LLC, Inc., trust or bank names.
Use Book and Page for Pre-1972 Deeds
If you need a deed before 1972, the Recorder says you need the specific book and page number. Look for that citation in a later deed, title report, probate file, old abstract, tax record or prior owner document.
Open the Image and Check the Details
Confirm the names, recording date, instrument or book/page reference, legal description, notary section, and any referenced earlier deed, mortgage, release or assignment.
Cross-Check With Assessor Records
Use the Dade County Assessor property search or GIS to confirm parcel number, current assessment data, address, owner name and map location. Do not treat assessor data as a substitute for a recorded deed.
Request Copies if You Need an Official Record
The Recorder’s fee table lists copies at $1.00 per page. Ask the office whether your lender, court, title company or probate matter needs a certified copy or a regular copy.
What Records Are Available Through Dade County Recorder Search?
The online system is useful, but it is not the same as a title opinion. Use the table below to decide whether to search online, call the office, visit in person, or hire a title professional.
| Record Need | Where to Start | Dade County-Specific Note | Best Next Step |
|---|---|---|---|
| Modern deed or mortgage | Recorder online e-search | Records, indexing and images back to 1972 are on the e-search site. | Search by grantor/grantee and verify image details. |
| Pre-1972 deed | Book and page reference | The Recorder says older deeds can be accessed on the site, but you need a specific book and page. | Find a book/page citation from a later deed, abstract, estate file or title work. |
| Current owner or parcel information | Dade County Assessor | Assessor search supports account, name and address searching, and GIS can help locate a parcel. | Use the Assessor for parcel facts, then the Recorder for recorded documents. |
| Tax bill or delinquent tax | Dade County Collector | The Collector handles tax statements, payments and tax sale questions. | Use the Collector site or call the Collector, not the Recorder. |
| Title search | Title company or attorney | The Recorder explicitly says the office does not do title searching for anyone. | Hire a title professional if legal ownership or marketability is at issue. |
How to Record a Deed or Document in Dade County Missouri
Recording creates a public record of an accepted instrument. It does not mean the Recorder drafted the document, checked the title, guaranteed the legal description or gave legal advice.
Prepare the Document Before Recording
Make sure the document is complete, signed, notarized if required, and includes the required title, date, grantor and grantee information, legal description and statutory addresses where applicable.
Check Missouri Formatting Standards
Missouri law allows the Recorder to refuse documents that do not meet requirements. Common rules include one-sided pages, dark ink, legible text, at least 8-point type, a 3-inch top margin on the first page, and 3/4-inch margins elsewhere.
Estimate Recorder Fees
The Dade County Recorder fee table lists $26.00 for the first page and $3.00 for every other page. Copies are listed at $1.00 per page. Verify the current fee before mailing or submitting a document.
Call Ahead if Visiting
The Recorder says she is the only person in the office and asks visitors to call ahead when possible. This matters if you are driving to Greenfield with a deed, release or other time-sensitive document.
Use E-Recording if Eligible
The Recorder page lists e-recording through iCounty Technologies, Simplifile and CSC E-Recording. Ask your title company, lender or document submitter which provider they use.
Confirm the Recorded Reference
After recording, save the recording date, book/page or instrument reference, and a copy of the recorded document. You may need it later for a sale, refinance, estate, boundary question or title review.
Dade County Recorder Fees: Estimate a Basic Recording Cost
This simple estimator uses the Dade County Recorder’s published fee table: $26.00 for the first page and $3.00 for every additional page. It also lets you add Missouri’s $25 nonstandard-format fee if the document does not meet recording standards.
This is not an official invoice. It does not include special document issues, e-recording provider transaction charges, postage, title-company charges, attorney fees, taxes, or fees that may apply under other laws. Always verify current fees with the Recorder before submitting.
Dade County Recorder Address, Phone, Email, Hours and Map
The Recorder is located at the Dade County Courthouse in Greenfield. Because the Recorder notes the office is staffed by one person, call before making a special trip.
Dade County Recorder of Deeds
Recorder: Carolyn Kile
Address:
300 W. Water Street
Greenfield, MO 65661
Phone: 417-238-2400
Email: carolynkiledade@hotmail.com
Office hours: Monday–Friday, 8:00 AM–4:00 PM
Holiday note: Closed most state and federal holidays.
Official Dade County Recorder and Deed Record Links
Use these official action links to search, record, verify fees, check property records, register deed alerts or pay taxes. Each link includes what to do after opening it.
Dade County Recorder of Deeds Official Page
Best starting point for office contact details, online record search, e-recording providers, Deed Watch registration and fee table.
- Read the office note and call-ahead warning.
- Use Begin Online Record Search for recorded documents.
- Review the recording fee table before submitting payment.
- Use the Deed Watch link if you want real estate fraud-alert monitoring.
Dade County iCounty Online Record Search
Official online search portal for Dade County Missouri Recorder records.
- Open the iCounty login/search page from the Recorder site if the direct link redirects.
- Search by grantor/grantee for indexed records from 1972 forward.
- Use book/page details for deeds older than 1972.
- Open the document image and verify names, date, legal description and recording reference.
Dade County Assessor Property Search and GIS
Use this for parcel, account, owner, address, assessment and GIS information—not for recorded deed images.
- Choose an account, name or address search.
- Use partial terms if the exact search does not work.
- Save the parcel/account number and owner name.
- Return to Recorder search when you need the recorded deed or mortgage image.
Dade County Collector
Use this for tax statements, tax payments, delinquent taxes and tax sale information.
- Use the Collector for tax payments and missing tax bills.
- Remember that taxes are generally due by December 31.
- Use tax search/pay links for tax accounts, not recorded deeds.
- Contact the Collector for delinquent tax sale questions.
Missouri RSMo 59.310 — Recording Standards
State law covering document formatting, first-page information, rejection rules and recorder fees.
- Review margin, paper, ink and print-size requirements.
- Check first-page information requirements before recording.
- Review the $25 nonstandard-document fee rule.
- Use the county Recorder page for local payment and submission details.
Deed Watch Registration
Fraud-alert tool linked by the Recorder for property owners who want name-based recording alerts.
- Open Deed Watch.
- Choose your county from the dropdown menu.
- Enter your email address.
- Enter the names you want flagged.
- Register separately for other counties where you own property.
Common Dade County Recorder Mistakes
Mistakes That Waste Time
- Assuming “Dade County Recorder” means Miami-Dade County, Florida.
- Expecting the Recorder to perform a title search.
- Searching pre-1972 deeds without a book/page citation.
- Using the Assessor property search when you need the recorded deed image.
- Recording a document that fails Missouri formatting rules.
- Driving to Greenfield without calling ahead.
Better Workflow
- Confirm you need Dade County, Missouri.
- Search 1972-forward records online first.
- Use book/page references for older deeds.
- Use Assessor records to confirm parcel facts.
- Use Collector records for tax bills and tax sale questions.
- Hire a title professional for legal title conclusions.
What Should You Do Next?
| Your Situation | Best Next Step | Office / Tool |
|---|---|---|
| You need a deed recorded from 1972 to present. | Search the iCounty Recorder system by grantor or grantee name and open the document image. | Dade County Recorder online search |
| You need a deed before 1972. | Find the book and page number first, then use that reference in the online system or contact the Recorder. | Recorder records / title research |
| You need current parcel data. | Search by account, name or address in the Assessor system and use GIS where helpful. | Dade County Assessor |
| You need to record a new document. | Check Missouri formatting rules, estimate Recorder fees, and call ahead before visiting or e-recording. | Recorder of Deeds |
| You need tax-bill or tax-sale information. | Use the Collector page and payment/search tools rather than the Recorder search. | Dade County Collector |
| You need to know whether title is clear. | Order a title search or consult a real estate attorney; do not rely only on a single deed image. | Title company or attorney |
Dade County Recorder FAQs
Which Dade County does this Recorder guide cover?
This guide covers the Dade County Recorder of Deeds in Dade County, Missouri. It does not cover Miami-Dade County, Florida or Dade County, Georgia.
Where is the Dade County Missouri Recorder located?
The Dade County Recorder of Deeds is located at the Dade County Courthouse, 300 W. Water Street, Greenfield, Missouri 65661.
What are the Dade County Recorder office hours?
The Recorder lists office hours as Monday through Friday, 8:00 AM to 4:00 PM, closed most state and federal holidays. The Recorder also asks visitors to call ahead when possible because she is the only person in the office.
How do I search Dade County deeds online?
Open the Dade County Recorder of Deeds page and use the Begin Online Record Search link to access the iCounty search system. Search by grantor or grantee for indexed records, and use book/page references for older deeds.
How far back do Dade County online deed records go?
The Recorder says all records, indexing and images back to 1972 are on the e-search site. For deeds prior to 1972, you can still access them on the site, but you need a specific book and page number.
Will the Recorder do a title search for me?
No. The Recorder’s page says the office does not do title searching for anyone or any reason. You may search the records yourself, come into the office, or hire someone to search for you.
What is the Dade County Missouri recording fee?
The Recorder’s current fee table lists recording fees as $26.00 for the first page and $3.00 for every other page. Verify the fee before submitting because fees can change.
Can Dade County Missouri documents be e-recorded?
Yes. The Recorder page lists e-recording through iCounty Technologies, Simplifile and CSC E-Recording. Your title company, lender or e-recording submitter should confirm eligibility and provider rules.
Does Dade County offer a deed fraud alert?
Yes. The Recorder links to Deed Watch. To register, choose the county, enter your email address, and enter the names you want flagged. If you own property in other counties, register separately for each county.
Are service discharge records charged a recording fee?
The Recorder’s fee table lists Service Discharge Records as no charge. Contact the Recorder directly for privacy, eligibility and request procedures before assuming public online access.
Independent Educational Guide
County-Appraisal-District.org is an independent informational resource. It is not the Dade County Recorder of Deeds, Dade County government, the Dade County Assessor, the Dade County Collector, iCounty, a title company, a law firm or a consumer reporting agency.
Recorded-document searches can help you locate deeds, mortgages, releases and other instruments, but they do not replace legal advice, title insurance, a professional title search, Missouri statutory review or confirmation from the responsible county office.
Do not use property-owner or recorded-document information for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes.