Dade County Recorder of Deeds: Search Deeds, Office, Copies, Fees & Recording Steps
The Dade County Recorder of Deeds in Greenfield, Missouri is the county office for recording and preserving deeds, mortgages, releases, real-estate instruments, marriage-license records, service discharge records and other documents accepted for recording under Missouri law.
This guide is for the Missouri office, not Miami-Dade County, Florida. It explains how to search Dade County deed records online, what records are available back to 1972 on the e-search site, when a pre-1972 deed needs a book and page number, how much copies and recordings cost, and which county office handles deed copies, property values and tax payments.
Where Do You Search or Contact the Dade County Recorder of Deeds?
For Dade County, Missouri deed records, start with the Dade County Recorder of Deeds at 300 W. Water Street, Greenfield, MO 65661. The office phone listed by the county is 417-238-2400, and the Recorder’s official page links to the county’s online record-search system.
Use the Recorder For
- Recorded deeds, mortgages and releases.
- Document copies and recording questions.
- Marriage license records handled by the Recorder.
- Service discharge records, listed by the county at no charge.
- Deed Watch registration guidance.
Use the Assessor For
- Parcel numbers and property maps.
- Property values and assessment questions.
- GIS map searches.
- Address changes for assessment records.
- Real estate assessment notices.
Use the Collector/Treasurer For
- Tax statements and tax payments.
- Delinquent property tax questions.
- Merchant licenses.
- Tax sale and Collector’s Deed questions.
How to Search Dade County Deed Records Online
Dade County’s Recorder page links to the county’s iCounty online record-search system. The county says records, indexing and images back to 1972 are on the e-search site. Older deeds can still be accessed through the site if you already have the specific book and page number.
Start From the Official Recorder Page
Open the Dade County Recorder of Deeds page first and use the official Begin Online Record Search link. This reduces the chance of landing on a paid third-party page that is not the county’s record-search system.
Create or Use an iCounty Login
The online search page shows a login and registration system. Subscription options can affect whether images can be previewed and what printing/download charges apply. Read the option details before buying a day pass or monthly plan.
Search 1972-Present Records by Name or Instrument Details
For ordinary modern deed research, search grantor and grantee names, document type, recording date, instrument number, or book/page fields where available. Try both seller and buyer names because deeds are indexed by parties, not always by street address.
Use Book and Page for Pre-1972 Deeds
The Recorder’s page says deeds before 1972 can still be accessed on the site, but you need a specific book and page number. If you only have a name and no book/page, you may need in-office index research, older abstract references, a title company, or the Missouri State Archives county record resources.
Match the Deed to the Assessor or GIS Record
If your goal is to confirm the property parcel, use Dade County Public GIS or the Assessor’s parcel resources. The Assessor page says users can use GIS search tabs, layer list options for address points and owner names, and right-click a property number to get a parcel number.
Save the Recording Reference
Save the instrument number, book/page reference, recording date, grantor, grantee and legal description. You will need those details if you later request copies, certified copies, title help, or a property-record correction.
Dade County iCounty Search Options: What to Check Before Paying
The Dade County iCounty page displays registration and subscription options. Availability and prices can change, so verify the current screen before paying or purchasing a subscription.
| Option Shown | What It Means for Users | Practical Use |
|---|---|---|
| Registered user | The search page shows a $0.00 registered-user option, but image preview is not shown as included. | Useful for checking the system, account access and index-level searching before buying image access. |
| Single day subscription | The search page shows a single-day single-user option with image preview and per-page printing. | Useful when you only need one deed chain or a short research session. |
| Monthly single-user subscription | The page shows a monthly single-user option with per-page printing. | Useful for title, legal, lending or research users who need repeated access during the month. |
| Sharable monthly subscriptions | The page shows higher-tier sharable plans with lower per-page print/download pricing. | Useful for organizations doing volume research; ordinary homeowners usually do not need this level. |
How to Record a Deed or Real-Estate Document in Dade County, Missouri
Recording a deed is different from searching for a deed. A document must be properly prepared, signed, formatted and submitted with the correct fee. Recorder staff can receive and record eligible documents, but they cannot draft a deed or provide legal advice.
Prepare the Correct Document
Common real-estate documents include warranty deeds, quitclaim deeds, beneficiary deeds, deeds of trust, releases, assignments and affidavits. Use an attorney or title professional when changing ownership, adding or removing names, creating survivorship rights, handling an estate, correcting title, or transferring property after divorce or death.
Check Missouri Formatting Rules
Missouri law allows a recorder to refuse documents that do not meet recording requirements. Important requirements include readable black or dark ink, signatures with typed or printed names underneath, a top margin reserved for recorder certification, and first-page information such as document title, date, grantor names, grantee names, statutory addresses, legal description and required book/page references when applicable.
Estimate the Recorder Fee
The Dade County Recorder page lists recording fees as $24 for the first page and $3 for every other page. Copies are listed at $1 per page. Confirm the exact fee before mailing or bringing a document because additional state or document-specific requirements can apply.
Consider E-Recording if You Are an Approved Submitter
The county lists e-recording through iCounty Technologies, Simplifile and CSC E-Recording. E-recording is usually used by title companies, attorneys, lenders and professional submitters rather than one-time homeowners.
Call Ahead Before Visiting the Office
The Recorder’s page specifically says the office has only one person and asks visitors to call ahead if possible to make sure the office is open. This is especially important if you are driving to Greenfield from a rural area or need same-day recording.
Verify the Recorded Result
After recording, save the instrument number or book/page reference. Later, confirm the document appears in the online search and, if the deed changes ownership, check Assessor/GIS records for any separate assessment or mailing-address update.
Dade County Recorder Fees, Copies and Related Costs
Use this table as a planning guide, then verify the current amount with the Recorder before filing or ordering copies.
| Item | Published Amount / Rule | Practical Meaning |
|---|---|---|
| Recording fee | $24.00 for the first page and $3.00 for every other page. | Used for ordinary recorded instruments. Count all pages before arriving or mailing. |
| Copies | $1.00 per page. | Useful when you need a copy from the Recorder rather than an online research printout. |
| Certified marriage license | $9.00. | Marriage license copies are handled separately from deed copies. |
| Service discharge records | No charge. | Military discharge records can have privacy rules. Contact the Recorder for access requirements. |
| Online search printing | The iCounty search page displays per-page print/download pricing based on account type. | Check the subscription option before printing or downloading online images. |
| Potential non-standard document issue | Missouri law allows additional treatment for documents that do not meet formatting requirements. | Review margins, first-page information, font/readability and signature requirements before submitting. |
Dade County Recording and Copy Fee Estimator
This simple tool uses the Recorder’s published $24 first-page recording fee, $3 additional-page fee and $1 copy fee. It is for planning only and does not replace an official quote.
Assumptions: each document uses $24 for the first page and $3 for every additional page; plain copies use $1 per page. This tool does not include online subscription fees, certification charges, postage, title-company fees, legal fees, e-recording vendor fees or document-specific charges.
What You May See in a Dade County Deed Search Result
Recorder results are document records. They are not the same as a property-tax card, a survey, a title commitment or a GIS parcel map.
| Field or Clue | What It Means | Why It Matters |
|---|---|---|
| Grantor | The party transferring, releasing or granting an interest. | Use grantor names to trace prior sellers, lien releases or assignment history. |
| Grantee | The party receiving an interest. | Use grantee names to locate buyer, lender, trustee or beneficiary records. |
| Instrument type | Document category, such as deed, deed of trust, release, assignment or affidavit. | Helps determine whether the document transfers title, secures a loan, releases a lien or gives notice. |
| Recording date | Date the document was recorded by the Recorder. | Useful for timeline and priority research; it may differ from signing or closing date. |
| Book/page or instrument number | The permanent recording reference. | Use this when requesting copies or locating pre-1972 records by reference. |
| Legal description | The land description used in the recorded instrument. | Critical for confirming you found the right property, especially in rural tracts. |
| Parcel number | Assessment/GIS identifier if included or matched from Assessor records. | Use it to connect the recorded document to tax, GIS and assessment records. |
| Image availability | Whether the online plan allows image preview, print or download. | Index data may be enough for a reference, but image access is usually needed to read the deed language. |
Dade County Recorder of Deeds Office Address, Phone and Arrival Tips
The Recorder’s Office is located at the Dade County Courthouse in Greenfield. Because the Recorder page says only one person staffs the office, call ahead before making a special trip.
Dade County Recorder of Deeds
Recorder: Carolyn Kile
Address:
300 W. Water Street
Greenfield, MO 65661
Phone: 417-238-2400
Email: carolynkiledade@hotmail.com
Hours: Monday–Friday, 8:00 AM–4:00 PM; closed most state and federal holidays.
Open Recorder Map ↗Recorder vs Assessor vs Collector: Who Handles What in Dade County?
A deed search often turns into a parcel, tax or title question. This table helps you contact the correct Dade County office first.
| Question | Best Office | Why |
|---|---|---|
| I need a recorded deed or copy. | Dade County Recorder of Deeds | The Recorder indexes, preserves and provides access to recorded instruments. |
| I need to know who owns a parcel for assessment purposes. | Dade County Assessor | The Assessor maintains property assessment records, GIS-related data and parcel information. |
| I need a parcel number from the map. | Dade County Public GIS / Assessor | The Assessor page says GIS users can use search tabs, layers and right-click a property number to obtain a parcel number. |
| I need to pay real estate taxes. | Dade County Collector / Treasurer | The Collector handles tax payments and tax statements. The Assessor page specifically directs tax-statement and payment questions to the Collector. |
| I bought at tax sale and need a Collector’s Deed. | Dade County Collector, then legal/title help as needed | The Collector explains waiting periods, notices, redemption issues and warns that Collector’s Deeds can involve title-insurance and quiet-title issues. |
| I need a title search or title opinion. | Title company or Missouri attorney | The Recorder states the office does not perform title searching for anyone. |
Dade County Deed Watch Registration
The Recorder page points homeowners to Deed Watch registration if they are concerned about real estate fraud. Deed Watch is a monitoring step; it is not a guarantee that fraud cannot happen and it does not replace reviewing your actual recorded documents.
How the Recorder Page Says to Register
- Open the Deed Watch link.
- Choose your county from the dropdown menu.
- Enter your email address.
- Enter the names you want to flag.
- Register separately for other counties where you own real estate.
What to Still Check Manually
- Periodically search your own name in the deed index.
- Review unexpected mail from lenders, tax offices or title companies.
- Confirm any suspicious document directly with the Recorder.
- Use legal help quickly if a fraudulent deed, lien or release appears.
Common Dade County Recorder of Deeds Mistakes
Mistakes That Waste Time
- Confusing Dade County, Missouri with Miami-Dade County, Florida.
- Calling the Recorder for a title search after the county says it does not do title searching.
- Trying to search pre-1972 deeds online without a book and page reference.
- Using the Assessor property record as a substitute for the recorded deed.
- Assuming an online printout is a certified copy.
- Arriving without calling ahead when the office may be temporarily closed.
- Submitting a document that does not meet Missouri recording-format rules.
Better Local Workflow
- Start from the official Recorder page.
- Use iCounty for 1972-present indexed records and images.
- Use book/page references for older deeds.
- Use Assessor/GIS records to confirm parcel context.
- Call the Recorder for certified-copy and recording-fee questions.
- Use the Collector for tax payments and tax-sale deed issues.
- Use legal or title help for title opinions and deed drafting.
Official Dade County Recorder and Property Record Links
Use these official links for live searches and final verification. Each link below includes what to do after opening it.
Dade County Recorder of Deeds
Official county page for Recorder contact details, office note, record-search link, Deed Watch steps and Recorder fee table.
- Confirm the current phone, email and office hours.
- Read the note asking visitors to call ahead.
- Use the Begin Online Record Search link for deed records.
- Review the fee table before mailing or presenting a document.
Dade County iCounty Online Record Search
Official county-linked online search for Recorder of Deeds records.
- Review login and registration requirements.
- Compare subscription options before purchasing image access.
- Search by grantor, grantee, document reference, date or document type where available.
- For pre-1972 deeds, use a known book and page number if you have one.
Dade County Assessor
Official county page for parcel/GIS guidance, assessment office role and property-record direction.
- Use this page when you need parcel, assessment or GIS information.
- Open the Public GIS link for map-based parcel research.
- Use the layer list for address points and owner names.
- Right-click the property number in the GIS when you need a parcel number.
Dade County Collector
Official county page for tax payments, tax-sale information, Collector’s Deed warnings and merchant-license information.
- Use this page for tax-statement and payment questions.
- Read tax-sale warnings carefully before bidding or relying on a Collector’s Deed.
- Bring tax statements when paying in person.
- Use the Recorder only for recording/copy questions, not tax-payment questions.
Missouri Statute — RSMo 59.310
State law covering Missouri recording-format requirements and recorder fee authority.
- Review the document formatting requirements before preparing a deed.
- Check first-page required information such as title, date, grantor, grantee, address and legal description.
- Review signature and margin requirements.
- Use the county Recorder’s own fee table for local current filing amounts.
Missouri State Archives — Dade County Recorder Records
Useful for older Dade County deed index history and archival record references.
- Use this for older deed-index research context.
- Look for Dade County Recorder of Deeds entries and date ranges.
- Use archival references to support older book/page research.
- Contact the Recorder or State Archives if you need help with historical records.
What Should You Do Next?
| Your Situation | Best Next Step | Office / Tool |
|---|---|---|
| You need a modern deed copy. | Search iCounty first, then call the Recorder if you need a certified or official copy. | Recorder / iCounty |
| You need a deed before 1972. | Find the book and page number first, then use the e-search system or ask about in-office/archival access. | Recorder / Missouri State Archives |
| You need the property value or parcel number. | Use the Assessor and GIS, not the deed index. | Dade County Assessor / Public GIS |
| You need to pay property taxes. | Contact the Collector/Treasurer and bring or reference your tax statement. | Dade County Collector |
| You are worried about deed fraud. | Register for Deed Watch and periodically search your name in the deed index. | Deed Watch / Recorder |
| You need to know whether title is clear. | Use a title company or Missouri attorney. The Recorder does not perform title searches. | Private title/legal professional |
Dade County Recorder of Deeds FAQs
Where is the Dade County Recorder of Deeds located?
The Dade County Recorder of Deeds is located at 300 W. Water Street, Greenfield, MO 65661. The county lists the Recorder’s phone number as 417-238-2400 and the office hours as Monday through Friday, 8:00 AM to 4:00 PM, closed most state and federal holidays.
Is this the Miami-Dade County recorder?
No. This guide covers Dade County, Missouri. Miami-Dade County, Florida has a different official records office and search system.
Can I search Dade County Missouri deeds online?
Yes. The Dade County Recorder page links to an iCounty online record-search system. The Recorder says records, indexing and images back to 1972 are available on the e-search site.
How do I find a Dade County deed recorded before 1972?
The Recorder’s page says deeds before 1972 can still be accessed on the site, but you need a specific book and page number. If you do not have that reference, you may need to research older index books, use a title company, or contact the Recorder or Missouri State Archives for historical-record guidance.
Does the Dade County Recorder perform title searches?
No. The Recorder’s page states that the office does not do title searching for anyone or any reason. You may search the records yourself, have someone search for you, or use a title company or attorney.
How much does Dade County charge to record a document?
The Recorder’s published fee table lists recording fees as $24 for the first page and $3 for every other page. Verify current fees with the Recorder before submitting documents.
How much are deed copies in Dade County?
The Recorder’s fee table lists copies at $1 per page. Online search printing or downloads may have separate iCounty pricing depending on account type.
Can I record documents electronically in Dade County?
The Recorder page lists e-recording through iCounty Technologies, Simplifile and CSC E-Recording. E-recording is commonly used by approved professional submitters such as title companies, attorneys and lenders.
Who handles property values and parcel maps in Dade County?
The Dade County Assessor handles assessment records and provides GIS guidance. The Assessor page says users can use GIS search tabs, layer-list options for address points and owner names, and right-click a property number to obtain a parcel number.
Can Recorder records be used for tenant screening or background checks?
No. This guide is for deed, property-record and public-record research education. Property-owner and recorded-document data should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website. It is not affiliated with the Dade County Recorder of Deeds, Dade County Assessor, Dade County Collector/Treasurer, Dade County Commission, iCounty, Deed Watch, Missouri State Archives or Missouri Revisor of Statutes.
Recording acceptance, copy certification, search access, online subscription pricing, deed validity, title consequences, tax-sale deed rights and assessment updates are determined by official offices, Missouri law and qualified professionals. Always verify current requirements with the responsible office before submitting documents or relying on a record.
This page is not legal advice, tax advice or title advice. For deed drafting, title defects, ownership disputes, probate transfers, beneficiary deeds, trust transfers, lien issues, tax-sale deeds, quiet-title questions or legal-description problems, consult a qualified Missouri professional.