Weld County Recorder: Search Deeds, Property Records & Certified Copies
Need a recorded deed for property in Greeley, Evans, Windsor, Erie, Fort Lupton or another Weld County community? The Weld County Clerk and Recorder maintains recorded real-estate instruments, including deeds, deeds of trust, releases, easements and subdivision maps.
The county’s Self-Service recorded-document search provides records dating back to 1865. Searching the index is free; viewing or printing document images can require payment. This guide explains the search, copy fees, recording process and the important difference between Weld County’s Greeley recording office and its branch locations.
Official Weld County sources · 1865–present records · Current county fee schedule
Where Can You Search Weld County Deeds Online?
The official starting point is the Weld County Document Search & Copies page. Follow its Self-Service search link to find recorded documents. You can inspect index details without charge, then decide whether you need to purchase an image or certified copy.
Search the Recorded Index
Find deeds and other instruments by recorded names and references. Index searches are free.
Open Deed Search ↗Purchase a Recorded Copy
Use Self-Service to view and purchase document images. For a certified copy, choose certification and review the fee before paying.
See exact copying fees →Find Property by Address
If you only have a street address, use Weld County property search to identify the owner and parcel first.
Property Information →How to Search Weld County Recorder Deeds and Official Documents
Weld County’s recorded-document system supports party-name, reception-number, document-type and recording-date searches. The county’s online help also explains basic versus advanced name searching and how to find related recordings.
Open Weld County Self-Service
Go to the county’s Document Search & Copies page. Follow the current Self-Service link rather than relying on an older search login bookmarked years ago.
Choose Grantor, Grantee or Both
Search the grantor if you know the party transferring an interest, or the grantee if you know the recipient. If the search offers a combined grantor/grantee field, use it when the person’s role is uncertain.
Try a Reception Number When Available
In Weld County recording terminology, a reception number identifies a recorded instrument. It can be more precise than a common surname. Enter it in the appropriate document-reference field when supported.
Add Dates or Document Type
Use recording dates or instrument categories to narrow the results. A deed, deed of trust, release or subdivision plat serves a different purpose, even if the same person appears in each record.
Review the Index Results
Compare names, date, reception number and document type. The county warns that an online index is a finding aid, not a legal conclusion about the underlying document.
Review the Image or Related Instruments
If available under your selected access level, open the document image. The county’s search help describes a Find Related feature for documents referencing the current instrument or sharing a legal description.
Keep the Recording Reference
Save the reception number, recording date, parties and document title. Use those details when ordering a certified copy or speaking with the Recorder.
How Far Back Do Weld County Deed Records Go?
The Recording Department says its records span 1865 to the present, and most documents are available electronically. The historical search information also identifies subdivision maps dating back to 1865.
Modern Documents
Start with the current Self-Service search, which provides the county’s indexed recorded documents and options for obtaining images or copies.
Older Deeds and Maps
When researching nineteenth-century land transfers, record book references or historical plats, search the county system and contact the Greeley Recording Department if the index or image is difficult to locate.
Weld County Deed Search by Name, Address, Parcel or Reception Number
| What You Have | Start Here | Verify |
|---|---|---|
| Seller or former owner name | Recorder grantor search | Transfer date and grantee |
| Buyer or current owner name | Recorder grantee search | Correct property and document |
| Reception number | Recorder document-reference search | Exact recorded instrument |
| Street address | Weld County Basic Property Search | Owner and parcel details |
| Subdivision / block / lot | Recorder subdivision search where available | Legal description and matching instrument |
| Possible released deed of trust | Recorder records and Public Trustee | Related release and foreclosure information |
How Much Are Weld County Recorded Deed Copies?
Weld County publishes different copy rates for in-office/mail fulfillment and online orders. The Recorder’s certified-document charge is separate from page-copying costs.
| Service | County-Published Fee | Notes |
|---|---|---|
| Regular copy, office or mail | $0.25 per page | For standard recorded documents |
| Regular online copy | $0.50 first page | $0.25 for each additional page |
| Certified office/mail copy | $0.25/page + $1 certification | Certification charged per document |
| Certified online copy | $0.50 first page + $0.25 each additional + $1 | Certification per document |
| 24 × 36-inch plat copy | $5 per page | Separate map-copy category |
| Mail postage, 1–7 pages | $1 | Avoid with adequate self-addressed stamped envelope |
| Mail postage, 8–60 pages | $3 | County-listed postage bracket |
How to Order a Certified Weld County Deed
Find the Reception Number
Use the official deed index to locate the recording number and approximate date. Save the parties and document type.
Choose the Ordering Method
Use the county’s Self-Service portal to purchase online, or contact the Recording Department for an office or mail copy.
Request Certification if Necessary
Specify that you need a certified recorded-document copy rather than a plain research copy.
Confirm the Charge and Delivery
Calculate the copying and certification amount, plus applicable postage or vendor fees. For mailing, ask about including a self-addressed stamped envelope.
How to Record a Deed in Weld County, Colorado
Colorado’s requirements focus on legibility, margins, accurate grantee mailing addresses and applicable documentary fees. Weld County accepts recording documents at its Greeley location, by mail or through an approved eRecording submitter.
Confirm the County
Make sure the instrument is intended for Weld County property. The county warns that documents accidentally submitted to the wrong county may still be recorded without a refund.
Prepare the Proper Instrument
Use the correct deed or other instrument and complete the legal description. The Recorder cannot draft a document or advise which deed type best suits the transaction.
Provide the Grantee’s Mailing Address
Colorado law requires a legal mailing address for the grantee on deeds. Weld County explains this information is used for tax-statement mailing.
Check Document Margins
Provide at least one inch at the top and bottom and at least half an inch on the left and right, as required by Colorado recording law.
Verify Signatures and Legibility
Check applicable signatures, acknowledgments and document quality. Poorly legible records may be recorded with a clerk’s notation but are harder to read later.
Calculate Fees and Return Instructions
Include the $43 standard recording charge where applicable and any documentary fee. Provide a clear return address; send multiple instruments in the requested recording order.
Submit to Greeley or an Approved eRecorder
Submit in person, by mail or through an approved eRecording provider. Instruments received after 4:30 PM enter the next business day’s recording work.
Weld County Recorder Fees: Deeds, Maps and UCC Filings
| Recording Category | Fee | Details |
|---|---|---|
| Letter/legal-size recording | $43 | Regardless of number of pages |
| Qualifying map or plat | $43 | Mylar; size requirements apply |
| Real-estate UCC paper filing, 1–2 pages | $13 | Separate UCC fee category |
| Real-estate UCC paper filing, 3+ pages | $18 | Separate UCC fee category |
| Real-estate UCC electronic recording | $8 | County-published electronic UCC fee |
| State documentary fee | $0.01 per $100 | Applies when qualifying property-transfer consideration exceeds $500 |
| Military discharge recording | No charge | Special protected records rules also apply to copies |
When Does Colorado’s State Documentary Fee Apply?
Weld County says Colorado Revised Statutes §39-13-102 requires a state documentary fee on qualifying documents transferring real property when consideration exceeds $500. The stated rate is one cent per $100.
Simple Illustrations
$100,000 qualifying consideration: $10 documentary fee.
$300,000 qualifying consideration: $30 documentary fee.
These examples apply the stated rate; they do not account for transaction-specific exemptions or valuation issues.
Before Filing
Confirm that the transfer is subject to the fee, determine the applicable consideration and calculate the amount. The documentary fee is separate from the standard recording charge.
If the conveyance involves unusual consideration, gifts, trusts or exemptions, ask a qualified Colorado professional for the appropriate treatment.
Record in Person, by Mail or Electronically
In Person / Courier
Weld County Clerk and Recorder
Recording Department
1250 H Street
Greeley, CO 80631
Only the Greeley office accepts documents for recording. Present them before 4:30 PM for that business day’s processing.
By USPS Mail
Weld County Clerk and Recorder
Recording Department
P.O. Box 459
Greeley, CO 80632
Include the correct recording fee, a clear return address and the order in which you want multiple documents recorded.
Electronic Recording
Weld County currently lists these accepted eRecording vendors:
- Simplifile
- eRecording Partners
- CSC
Contact an approved provider to review eligibility and service fees.
Weld County Clerk and Recorder: Address, Hours and Contact
Recording Department
Clerk and Recorder: Carly Koppes
Office address:
1250 H Street
Greeley, CO 80631
Phone: (970) 304-6530
Email: crstaff@weld.gov
Hours: Monday–Friday, 8 AM–5 PM, excluding holidays.
Recording cutoff: 4:30 PM.
Get Directions ↗Before Visiting
- Use the Greeley office for recording; not a branch office.
- Bring a reception number for copy requests.
- Confirm any documentary fee before filing.
- Check the grantee mailing address and document margins.
- Prepare notarization in advance where needed.
- Bring the correct payment and return instructions.
Map shows the official Greeley Recorder office. Call before traveling on county holidays or when submitting time-sensitive documents.
Weld County Recorder vs. Assessor, Public Trustee and Treasurer
| What You Need | Responsible Office | Next Step |
|---|---|---|
| Find a recorded deed | Clerk and Recorder | Use recorded-document search |
| Order a certified deed copy | Clerk and Recorder | Provide the reception number |
| Determine current assessed owner | Assessor | Use Property Information and Mapping |
| Property valuation or parcel number | Assessor | Search the parcel record |
| Release of deed of trust questions | Public Trustee | Contact the Treasurer/Public Trustee office |
| Property tax payment | Treasurer | Use the county tax system |
| Divorce decree or civil court case | District Court | Contact the court |
| Clear-title determination | Title company or attorney | Arrange a title examination |
Why a Weld County Recorder Search May Not Find Your Deed
Name Search Returns No Match
- Try the former owner or seller.
- Search the last name first.
- Try name variations and abbreviated names.
- Use a broader date range.
- Use a reception number if available.
You Know Only the Address
Search Weld County’s Basic Property Search first, identify the matching parcel and associated owner, then use the Recorder search.
Index Is Free but Image Is Not
The county offers free index viewing but charges for images and print copies, either per document or through paid account access.
Related Mortgage Release Is Missing
Use related-document searches when available, then contact the Public Trustee for questions concerning the release process. A recorded deed of trust alone does not establish the current balance.
Official Weld County Recorder Search, Fees and Filing Resources
1. Recorded Document Search and Copies
Official Self-Service entry point for land records from 1865 onward.
- Follow the Self-Service link.
- Search a name or recording reference.
- Review results without purchasing images initially.
- Order the correct document only if needed.
2. Weld County Recording Department
Official service information, contact details and recording links.
- Confirm the Greeley location.
- Review current announcements and services.
- Open the relevant search or filing section.
3. Recording a Document
Colorado document requirements, fees and approved submission routes.
- Read the grantee mailing-address requirement.
- Check margins and document legibility.
- Review documentary fee rules.
- Choose in-person, mail or eRecording.
4. Recording Department Fees
Standard documents, copies, certification, plats and UCC filing charges.
- Identify the document type.
- Check its base recording fee.
- Calculate copying and certification separately.
- Confirm any mailing or provider charge.
5. Property Information and Mapping
Search parcels by owner, address, account or subdivision.
- Choose Basic Property Search.
- Enter an address, name or parcel number.
- Identify the correct parcel.
- Use relevant owner names for Recorder research.
6. Recorder Frequently Asked Questions
County explanations of copy ordering, office hours, record searching and deed-of-trust releases.
- Review the answer for your specific task.
- Identify the correct responsible office.
- Call the department if the document or process is unusual.
Weld County Recorder FAQs
1. Where is the Weld County Recorder located?
The Weld County Clerk and Recorder’s Recording Department is at 1250 H Street, Greeley, CO 80631. Call (970) 304-6530 for recording and copy-related questions.
2. Who is the Weld County Clerk and Recorder?
Weld County lists Carly Koppes as Clerk and Recorder. Her office oversees recorded documents and several other county services.
3. Can I search Weld County deeds online for free?
Yes. Searching the recorded-document index is free through the county’s Self-Service website. Viewing images or printing copies can require a per-document payment or account fee.
4. How far back do Weld County recorded documents go?
The county states that its recorded documents date from 1865 to the present, and most are available electronically. Historical images and indexing capabilities may vary.
5. What are the Weld County Recorder office hours?
The Greeley Recording Department is open Monday through Friday, 8 AM to 5 PM, excluding holidays. Documents accepted after 4:30 PM enter the next business day’s recording work.
6. How much does it cost to record a deed in Weld County?
The county lists $43 for a qualifying letter- or legal-size recorded document, regardless of page count. Applicable state documentary fees or other document-specific charges are additional.
7. How much is a certified Weld County deed copy?
At the office or by mail, certified copies cost $0.25 per page plus $1 per document for certification. Online copies have a $0.50 first-page fee, $0.25 per additional page and $1 certification charge.
8. Can I record a deed at a Weld County branch office?
No. Weld County specifies that only the Greeley office at 1250 H Street accepts documents for recording. Its other branches offer different Clerk and Recorder services.
9. Does Weld County accept electronic recording?
Yes. Weld County lists Simplifile, eRecording Partners and CSC as accepted electronic recording providers. Contact a provider to confirm eligibility, document requirements and service fees.
10. Can the Weld County Recorder determine whether my property has clear title?
No. The Recorder preserves documents but does not guarantee legality, authenticity or clear ownership. A title professional or Colorado real-estate attorney can assist with a complete title examination.
Sources and Independent Publication Notice
Information reviewed: October 24, 2026.
Information in this guide is based on the Weld County Recording Department’s current website, official fee schedule, recording requirements, records-search information and FAQs.
Official sources: Recording Department · Recording a Document · Recorder Fees · Recording FAQs.
This independent educational page is not affiliated with Weld County Government or the Colorado Secretary of State. It does not issue certified documents, prepare legal instruments or provide title insurance. Verify current fees, access terms and procedures with the official Recorder before filing.