Washoe County NV Recorder: Search Deeds, Recorded Documents, Copies, Fees & Office Guide
The Washoe County Recorder records, permanently preserves and provides access to property, mining and marriage records for Washoe County, Nevada. If you need a deed, deed of trust, lien, declaration of homestead, map, mining claim, UCC-related record or certified copy, the Recorder’s Office is the correct starting point.
This guide explains how to use the official Washoe County document search, why deed searches usually require a party name and approximate recording date, when to use the Assessor instead of the Recorder, how copy and recording fees work, how eRecording works, and how to sign up for recording notifications.
Where Do You Search Washoe County Recorder Deeds and Records?
Use the official Washoe County Recorder document search and copy-ordering portal for recorded real-property documents such as deeds, deeds of trust, liens, declarations of homestead, releases, maps and UCC-related records. If you only know the property address or APN, start with the Washoe County Assessor to identify parcel and owner information, then return to the Recorder with a party name and approximate recording year.
Use the Recorder For
Recorded deeds, deeds of trust, liens, releases, declarations of homestead, maps, mining records, UCC records, marriage records, copy orders, certified copies and real property transfer tax at recording.
Use the Assessor For
APN lookup, address search, ownership shown for assessment purposes, legal description, building and land characteristics, valuation, sales/transfers and Assessor’s book/page information.
Use the Treasurer For
Property-tax payments, tax due dates, tax statement questions, payment history, mailing address changes for tax billing and delinquent-tax questions.
How to Search Washoe County Recorder Deed Records Online
Washoe County’s document search is designed for recorded documents, not broad address lookup. Use grantor/grantee names, document numbers, recording dates and document types to narrow results.
Open the Official Washoe County Recorder Search
Start from the Recorder’s Office page and choose the document search/copies option, or open the official ICRIS recorder search portal directly. The same portal can be used to search and order copies of real-estate records, marriage records, UCC records and maps.
Search by Party Name and Approximate Recording Date
For real-estate documents, Washoe County says you need at least one party name and an approximate date of the transaction. For a purchase deed, try the buyer as grantee and the seller as grantor. For an older deed chain, search prior owners and wider date ranges.
Use Document Number When You Have It
If a title report, closing packet, prior deed, notice, lien release or recording notification alert gives you an instrument or document number, search by that number before trying a broad name search.
Do Not Search by Address in the Recorder System
Washoe County’s Recorder FAQ says real-estate documents cannot be searched by address, legal description or Assessor’s Parcel Number in that portal. If you only know the address, use the Assessor’s property search first.
Know the Online Record Date Limits
Washoe County says online recorded real-estate documents are searchable from November 1991 to current, and images are available from August 16, 1999 to current. Older indexing information may require book or microfiche research.
Confirm the Document Before Ordering a Copy
Review the document type, recording date, grantor, grantee, page count, APN if shown and legal-description clues. Then decide whether a free watermarked unofficial copy, plain copy or certified copy is needed.
What You May Find in Washoe County Recorder Records
A Recorder document result is different from a property-tax record. Use this decoder to understand what a recorded document can and cannot tell you.
| Field or Document | What It Usually Means | Why It Matters | Common Mistake |
|---|---|---|---|
| Grantor | The party transferring, granting, releasing or giving an interest. | Useful for tracing sellers, lienholders, releasing parties and prior owners. | Searching only the current owner and missing older grantor names. |
| Grantee | The party receiving a property interest or benefit from the document. | Useful for purchase deeds, deeds of trust, easements and assignments. | Assuming the grantee field always proves current ownership. |
| Document / instrument number | The official recording reference assigned after recording. | Best identifier for copy requests, certified copies and later research. | Ordering a copy before confirming the exact number. |
| Declaration of Homestead | A recorded Nevada homestead document, different from a property-tax exemption. | Can be important for Nevada homeowner asset-protection records. | Confusing it with a tax discount or Assessor exemption. |
| Deed of Trust / Mortgage-Type Document | A security instrument connected to a loan or property financing. | Useful for lender, trustee, release and foreclosure-history research. | Assuming a recorded deed of trust means ownership transferred. |
| APN reference | Assessor’s Parcel Number may appear on certain documents and may help link records. | Useful for cross-checking with Assessor data. | Expecting every Recorder document to be searchable or accurate by APN. |
How to Record a Deed or Real-Estate Document in Washoe County
Washoe County points document submitters to Nevada recording standards, including paper size, margins, legibility, APN placement, grantee mailing address, tax-mailing address, notary acknowledgment and return-address rules. Recorder staff cannot prepare documents or provide legal advice.
Basic Recording Checklist
- Use white 8.5-by-11 inch paper for most standard documents.
- Leave a 3-by-3 inch space at the upper right corner of the first page.
- Use 1-inch margins on left, right and bottom of each page.
- Include names of parties to be indexed.
- Type or legibly print names beneath original signatures, except notaries and witnesses.
- Include a return name and address on the face of each document.
Deed-Specific Items to Verify
- Include grantee mailing address where required.
- Place the Assessor’s Parcel Number at the top left corner of the first page when required.
- Include the tax-statement mailing name and address on deeds where required.
- Use a proper notary acknowledgment for documents affecting title.
- Check Declaration of Value requirements for real property transfer tax.
- Do not attach extra materials physically to the document.
| Fee / Item | Washoe County Published Amount | Practical Meaning | Where to Verify |
|---|---|---|---|
| General document recording fee | $43.00 per document. | Common base fee for many recordable instruments. | Recorder Schedule of Fees. |
| Notice of default recording fee | $293.00 per document. | Do not use the general fee for notice-of-default recordings. | Recorder Schedule of Fees and NRS reference. |
| Real property transfer tax | $2.05 per $500 of value or fraction thereof in Washoe County. | Transfer tax can apply when an interest in real property is conveyed. | Recorder fee page and Real Property Transfer Tax page. |
| Plain document copy | $1.00 per page. | Use for research when certification is not required. | Recorder copy/order guidance and fee schedule. |
| Certified copy fee | $4.00 certification fee added to copy charges. | Use for court, lender, title, probate or official agency requests. | Recorder copy/order guidance and fee schedule. |
| Map recording | Parcel map and survey map: $35.00; subdivision/tract map and land map: $68.00; additional map pages: $10.00 each. | Map documents have their own schedule and should not be priced as ordinary deeds. | Recorder Schedule of Fees. |
How to Order Copies of Washoe County Recorded Documents
Washoe County allows users to search the self-service portal and order copies. Unofficial watermarked real-estate documents may be downloaded or printed from the portal at no charge. Plain copies and certified copies have statutory fees.
Find the Document First
Search by party name, approximate recording date, document number or other supported fields. Confirm the document type, page count and recording number before ordering.
Choose Copy Type
Use a watermarked unofficial copy for quick research, a plain copy when a watermark is not acceptable, or a certified copy when an official seal/certification is required.
Order Online, Phone, Email or Mail
The Recorder lists phone, email and mailing options for copy requests. If requesting by mail or email, use the county’s document request form where required.
Can You eRecord Documents in Washoe County?
Yes. Washoe County says electronic recording lets customers securely submit and record documents through the Internet and that the office recorded its first electronic document in 2003. The county also says nearly 90% of documents in the office are now recorded electronically.
What eRecording Does
eRecording is a delivery method that can reduce turnaround time compared with mailing or hand delivery. It does not remove the need for a legally correct, properly formatted and recordable document.
Approved Partners
Washoe County lists eRecording partners including CSC, Deeds.com, eRecording Partners Network, Hopdox, Recording Access by Tyler Technologies, and Simplifile.
Legal Advice Warning
Even if you eRecord, the Recorder cannot advise what form you need, complete it for you, notarize it for you or tell you the legal effect of the document.
Washoe County Recorder Office Address, Phone, Email, Hours & Map
The Washoe County Recorder’s Office is located at the Washoe County complex on East Ninth Street in Reno. Confirm holidays, service availability and any appointment or document requirements before visiting.
Washoe County Recorder
Recorder: Kalie M. Work
Address:
1001 E. Ninth Street
Building A, Rooms 140/150
Reno, NV 89512
Main phone: 775-328-3660
Real estate and other questions: 775-328-3661
Email: record@washoecounty.gov
Records request email: recordmar@washoecounty.gov
Hours: Monday–Friday, 8 a.m.–5 p.m. PT, closed on legal holidays.
Open Recorder Map ↗Washoe County Recorder vs Assessor vs Treasurer vs Court
Washoe County has separate offices for recorded documents, property assessment data, taxes and court records. Use the right office first.
| Your Question | Best Starting Office | Why | Useful Contact / Tool |
|---|---|---|---|
| I need a deed, lien, homestead declaration, mortgage release or recorded map. | Washoe County Recorder | The Recorder records, images, indexes and provides copies of official recorded documents. | Document Search and Copies; 775-328-3660. |
| I only know the address or APN. | Washoe County Assessor | The Assessor property data search supports lookup by APN, street and Assessor’s book/page and shows ownership, valuation and property characteristics. | Assessor property data; 775-328-2277. |
| I need to pay taxes or check due dates. | Washoe County Treasurer | The Treasurer handles tax bills, property-tax payments, tax due dates and payment records. | View or Pay Taxes Online; 775-328-2510. |
| I need divorce, probate, case records or court orders. | Washoe County court system | Recorder records are not the same as court files, even when a court order affects property. | Use the official Washoe court records site. |
| I need birth or death records. | Washoe County Health District | The Recorder FAQ says the Recorder’s Office does not have birth and death records. | Use the Health District / vital records office. |
Washoe County Records Decision Tool
Select your goal and what information you already have. The tool points you to the best official starting place.
Recommended starting point
Choose an option above to see the best official Washoe County office or portal.
Washoe County Recording Notification Service: Property Alert Basics
Washoe County’s Recording Notification Service lets members of the public receive email alerts when a document is recorded at the Recorder’s Office matching enrolled names or parcel numbers. It is a courtesy notification service, not a title-insurance product or fraud-prevention guarantee.
What You Can Monitor
Residents may list up to five name variations and up to five parcel numbers per registered email address. Washoe County recommends monitoring both name variations and APNs.
What an Alert Means
If you receive an alert, a document was recorded that includes a monitored name or parcel. The alert provides an instrument number and directs you to the online document search or email link to view the document.
Fraud Concern
The Recorder cannot explain the legal contents of the alert document. If you suspect document fraud, Washoe County advises contacting local law enforcement.
Official Washoe County Recorder Links and Micro-Guides
Use these official sources for deed search, copy orders, recording, eRecording, property alerts, APN lookup and tax-payment questions. Each important action link includes what to do after opening it.
Washoe County Recorder Main Page
Official starting page for the Recorder’s Office, document search, eRecording, forms, fees, RNS alerts, maps and contact details.
- Open the Recorder main page.
- Use Document Search and Copies to start a deed or recorded-document search.
- Use Forms for Declaration of Homestead, Abandonment of Homestead, Declaration of Value and other official forms.
- Use Fees before mailing or eRecording any document.
- Use Recording Notification Service to subscribe to property recording alerts.
Washoe County Recorder Document Search and Copies
Official ICRIS portal for searching and ordering real-estate, marriage, UCC and map records.
- Open the self-service recorder portal.
- Select the real-estate or recorded-document search option.
- Enter at least one party name and an approximate recording date.
- Do not start with address, legal description or APN because the Recorder says those are not available search methods for real-estate documents.
- Open the matching document detail and confirm the instrument number before ordering copies.
How to Search & Order Recorded Documents
Official Recorder FAQ explaining search requirements, copy fees, request email, phone number and mailing address.
- Read the Real Estate section first.
- Note that watermarked unofficial real-estate documents may be downloaded or printed at no charge.
- Use the listed copy prices when you need a plain copy or certified copy.
- If requesting by email or mail, complete the document request form and send it to the listed Recorder address or records-request email.
General Recording Requirements
Official Washoe County recording standards based on Nevada law, including margins, APN, grantee address, legal description, tax address and notary rules.
- Check paper size, margin, 3-by-3 first-page recording space and legibility requirements.
- Confirm whether APN and grantee mailing address are required for your document.
- For deeds, confirm the tax-statement mailing name and address requirement.
- Make sure names are typed or printed beneath original signatures where required.
- Do not expect the Recorder to notarize the document or provide legal advice.
Schedule of Fees
Official fee page for recording, transfer tax, maps, mining records, UCC records, marriage copies and document copies.
- Find your document type before calculating the fee.
- Use $43 only for general document recording when no special fee applies.
- Check whether real property transfer tax applies at $2.05 per $500 of value or fraction thereof.
- For maps, mining documents, UCC records or notices of default, use the specific fee line.
- Confirm copy and certification fees before ordering copies.
Electronic Recording
Official Washoe County page explaining eRecording and listing approved submission partners.
- Read the eRecording overview to confirm it is the right submission method.
- Choose a listed eRecording partner if your organization can submit electronically.
- Make sure your document still meets Nevada and Washoe County recording requirements.
- For technical questions, use the county contact listed on the eRecording page.
Recording Notification Service
Official free email alert service for documents recorded with monitored names or parcel numbers.
- Read the warning that the service is a courtesy and not a guarantee of all documents.
- Use both name variations and parcel numbers when possible.
- Open the sign-up page and register your email.
- If you receive an alert, use the instrument number to view the document in the Recorder search portal.
- If you suspect fraud, contact local law enforcement.
Washoe County Assessor Property Data
Official property data page for APN, street, Assessor’s book/page, ownership, legal description, valuation, sales and property characteristics.
- Open the Assessor online data page.
- Select Property Assessment Data.
- Search by APN, street or Assessor’s book/page.
- Copy the current owner name, APN and legal-description clues.
- Return to the Recorder search when you need recorded document images or certified copies.
Washoe County Treasurer
Official tax-payment and tax-due-date office. Use this for property taxes, not deed recording.
- Open the Treasurer page.
- Use View or Pay Taxes Online for tax payments or tax-bill lookup.
- Verify the tax year and installment due dates.
- For deed or lien images, return to the Recorder instead.
Common Washoe County Recorder Mistakes
Mistakes That Delay Searches or Recording
- Searching the Recorder by address when the Recorder FAQ says real-estate documents are not searchable by address.
- Using APN only and missing grantor/grantee name search.
- Assuming a watermarked portal copy is the same as a certified copy.
- Mailing a document without checking margins, APN, grantee address, tax-mailing address and notary rules.
- Expecting Recorder staff to choose a legal form, notarize it or explain title consequences.
- Using recorded owner names for tenant, employment, credit or insurance screening.
Better Local Workflow
- Use the Assessor first if you only have an address or APN.
- Use the Recorder when you have a party name, document number or recording year.
- Use the fee schedule before mailing or eRecording documents.
- Use the document request form for mail or email copy requests when required.
- Use RNS with both name variations and APNs for better alert coverage.
- Use legal or title help for deeds, trust transfers, liens and disputes.
What Should You Do Next?
| Your Goal | Best Next Step | Correct Washoe County Office / Tool |
|---|---|---|
| Find a deed, lien, homestead declaration or release. | Open the Recorder search portal and search by party name, document number and approximate recording date. | Washoe County Recorder Document Search |
| You only know the street address. | Use Assessor property data first to find owner, APN and legal-description clues. | Washoe County Assessor |
| Order a certified deed copy. | Find the exact document number, then use the portal or contact records requests by phone/email/mail. | Recorder Copy Request |
| Record a deed or declaration of homestead. | Review recording requirements, forms, Declaration of Value needs and fee schedule before submitting. | Recorder Recording Requirements + Forms + Fees |
| Check property-tax amount or pay a bill. | Use the Treasurer’s tax portal and verify the correct tax year/installment. | Washoe County Treasurer |
| Watch for possible deed fraud. | Subscribe to RNS using both name variations and parcel numbers, then review any alert immediately. | Recording Notification Service |
Washoe County Recorder FAQs
What does the Washoe County Recorder do?
The Washoe County Recorder records, preserves and provides access to property, mining and marriage records. The office also collects real property transfer tax on real property transfers and produces certified copies of official county records.
How do I search Washoe County deed records online?
Use the official Washoe County Recorder document search portal. For real-estate records, search with at least one party name and an approximate transaction or recording date. You may also use other supported fields such as document number or recording details when available.
Can I search Washoe County Recorder records by address?
No. Washoe County’s Recorder FAQ says real-estate documents cannot be searched by address, legal description or Assessor’s Parcel Number. If you only have an address or APN, use the Assessor property search first.
What years of Washoe County real-estate records are online?
Washoe County says recorded real-estate documents can be searched online from November 1991 to current, and document images are available from August 16, 1999 to current. Older indexing may require book or microfiche research.
Where is the Washoe County Recorder’s Office?
The Washoe County Recorder’s Office is at 1001 E. Ninth Street, Building A, Rooms 140/150, Reno, NV 89512. The office is open Monday through Friday from 8 a.m. to 5 p.m. Pacific Time and is closed on legal holidays.
What is the Washoe County Recorder phone number?
The Recorder’s main phone number is 775-328-3660. The county fee page also lists 775-328-3661 for real estate and other questions. Washoe County 311 can also route county-service questions.
How much does it cost to record a document in Washoe County?
The Washoe County Recorder fee schedule lists a general document recording fee of $43.00 per document. Special fees apply to notices of default, maps, mining documents, UCC records, copies, certified copies and real property transfer tax.
How do I get a certified copy of a Washoe County deed?
Search the Recorder portal first to identify the correct document. Then order through the portal or contact the Recorder by phone, email or mail. Plain document copies are listed at $1.00 per page, and certification adds a $4.00 fee.
Does Washoe County offer property recording alerts?
Yes. Washoe County’s Recording Notification Service sends email alerts when a document is recorded matching enrolled names or parcel numbers. It is a courtesy service and does not guarantee notice of every document related to your property.
Can I use Washoe County Recorder records for tenant or employment screening?
No. This guide is for property-record navigation only. Do not use deed records, owner names or public property-record information for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website. It is not the Washoe County Recorder, Washoe County Assessor, Washoe County Treasurer, Washoe County courts, a title company, a law firm, a notary service or a Consumer Reporting Agency.
Recording requirements, fees, document availability, copy rules, office hours, eRecording partners, transfer-tax rules, notification-service behavior and legal standards can change. Always verify current instructions directly with the responsible Washoe County or Nevada office before recording a document, paying a fee or relying on a record.
This page is not legal, title, tax or financial advice. For deed preparation, homestead declarations, liens, title disputes, trust transfers, probate issues, mortgage issues, fraud concerns or litigation, consult a qualified Nevada attorney, escrow company or title professional.