Union County Recorder: Deeds, Official Records, Fees, Search Tips & Office Details
The Union County Recorder in Marysville, Ohio is the official land-records office for real estate located in Union County. This is the office to use for recorded deeds, mortgages, easements, land contracts, plats, certain liens, powers of attorney, military discharge recording, certified copies and chain-of-title research.
This guide explains how to search Union County official records, when to use the older deed and mortgage index books, how deed recording differs from Auditor parcel records, what fees to expect, and what to do after opening each official county link.
What Does the Union County Recorder Do?
The Union County Recorder keeps the official land records for real estate located in Union County, Ohio. Use the Recorder for recorded deeds and other instruments. Use the Auditor for parcel ownership, appraised values, tax-roll property information, conveyance stamping and many property-search fields. Use the Treasurer or tax-payment system for tax bills and payments.
Use the Recorder For
- Recorded deeds and mortgages.
- Official record images and indexes.
- Certified copies of recorded documents.
- Subdivision plats and older record books.
- Military discharge recording and certified copy questions.
Use the Auditor For
- Parcel and property-search records.
- Appraised and taxable value details.
- Tax district, levy and land information.
- Conveyance review and stamp requirements.
- Homestead and property-tax rollback questions.
Use Other Offices For
- Engineer survey records.
- Treasurer tax payment questions.
- Clerk of Courts case records.
- Probate or estate questions when a death or inheritance affects title.
- A real-estate attorney for legal deed drafting.
How to Search Union County Recorder Deeds and Official Records
Union County’s official records page says images and indexes are online from 1995 to current. For older records, the county provides index books, including deed grantor/grantee indexes from 1875 to 1994, mortgage grantor indexes from 1944 to 1994, and miscellaneous grantor/grantee indexes from 1960 to 1994.
Open the Official Records Search Disclaimer
Start on the county’s “Search Official Records” page. Read the disclaimer because the Recorder explains that property information can change and that the office does not guarantee every index or title-search result.
Search 1995-Current Records in the Online System
Use the official public access system for current-era documents. Search by party name when researching grantor/grantee history, and use instrument or document details when you already have a reference from the Auditor, a closing statement, a title commitment or another deed.
Use Grantor and Grantee Logic Correctly
In deed research, the grantor is usually the person or entity giving or selling an interest, and the grantee is usually the person or entity receiving it. A buyer searching backward usually starts with the current owner as grantee, then follows earlier grantors and grantees through the chain.
Use Older Index Books for Pre-1995 Research
If the document is older than the online image/index period, use the county’s deed, mortgage, miscellaneous, plat and tax-exempt-transfer index books. Older index books may give a volume and page rather than a modern instrument number.
Check the Auditor Parcel Search When You Need Property Details
If you only know an address, start with the Auditor parcel search to find owner, parcel, legal description, tax district and other property data. Then move to the Recorder’s official records when you need the recorded deed or mortgage document.
Save the Exact Reference
When you find the right document, save the instrument number, recording date, document type, book/volume/page, grantor, grantee and parcel or legal description reference. Certified-copy requests are easier when you can provide exact document information.
Union County Recorder Records: What You Can Usually Find
The Recorder’s archive page lists long-running record series for deeds, mortgages, deed indexes, mortgage indexes, plats, conveyance registers, mortgage releases, mechanics’ liens, federal tax liens and soldiers’ discharges. Use the table below to choose the right search path.
| Record Type | Useful For | How to Search | What to Watch |
|---|---|---|---|
| Deeds | Ownership transfers, sale history, legal descriptions and chain-of-title research. | Search 1995-current online; use deed grantor/grantee index books for older records. | A deed can be recorded without proving every title issue has been solved. |
| Mortgages | Recorded security interests, lender names and mortgage history. | Search official records; use mortgage index books for older references. | A released mortgage may appear in a separate release record or later instrument. |
| Plats and subdivision plats | Subdivision layouts, lots, streets, rights-of-way and historical land layout. | Use Recorder records, Engineer tools and subdivision plat resources. | Union County notes that not all subdivision plats are available online. |
| Liens | Mechanics’ liens, federal tax liens and other recorded claims. | Search by party name, lien type, date range or older lien indexes where applicable. | Do not assume the Recorder explains whether a lien is legally valid or still enforceable. |
| Military discharges | Veterans’ discharge recording and eligible certified-copy questions. | Contact the Recorder directly before requesting access or copies. | Access may be restricted by law and privacy rules. |
| Auditor parcel information | Owner name, address, value, land data, levy/tax district and parcel identification. | Use the Auditor’s parcel search, not the Recorder’s document index alone. | Parcel records and recorded legal instruments answer different questions. |
How to Record a Deed or Land Document in Union County, Ohio
Recording a deed is not the same as searching a deed. For a conveyance, the document may need legal preparation, proper signatures, notary acknowledgment, tax/conveyance review and the Auditor’s conveyance stamp before the Recorder can record it.
Before You Submit
- Confirm the property is in Union County, Ohio.
- Use the correct legal description and parcel information.
- Prepare the deed or instrument in recordable Ohio format.
- Remove Social Security numbers unless an allowed exception and affidavit apply.
- Get the Auditor’s conveyance stamp first when the document is a conveyance.
Do Not Skip These Local Checks
- Do not mail a conveyance to the Recorder before Auditor stamping.
- Do not assume an online form creates valid title transfer.
- Do not use highlighted text or unreadable scans.
- Do not confuse parcel search owner display with a recorded deed.
- Do not record a deed for another person if you need legal authority reviewed.
Union County Recorder Fees and Simple Recording Cost Estimator
Union County’s fee schedule lists many document-specific fees. For common deeds, mortgages, affidavits, agreements, easements, land contracts, leases, mechanic’s liens, trust documents, powers of attorney and similar listed documents, the posted fee is $39 for the first two pages plus $8 for each additional page. Always verify the latest fee before submitting.
This tool estimates common listed document fees only: $39 for the first two pages, $8 for each additional page, $4 per marginal reference, and $2 per copy page. It does not estimate plats, UCC searches, certifications, federal lien fees, non-conforming document fees, conveyance fees, transfer taxes or legal-preparation costs.
| Fee Item | Union County Posted Amount | Practical Note |
|---|---|---|
| Common deed/mortgage-type documents | $39 first two pages + $8 each additional page | Use exact document type and page count before mailing payment. |
| Marginal notations/references by separate instrument | $4 each reference + recording fee | Often relevant for releases, amendments, assignments or modifications. |
| Copies | $2 per page | Certified copies require the copy fee plus certification charge. |
| Certified copy additional charge | Additional $1 per document to certify | Ask for a certified copy when a court, lender, estate or agency requires it. |
| Veterans’ military service discharge recording | No fee listed | Contact the Recorder before submitting or requesting discharge records. |
| Non-conforming document | $20 listed | Avoid this by following Ohio formatting standards. |
Union County eRecording and Real Estate Fraud Alert
Union County Recorder information says eRecorded non-conveyance filings began July 15, 2024. The county describes eRecording as a method for title companies, law firms, banks and other regular submitters to deliver and receive documents electronically through approved vendor partners.
eRecording Is Mainly for Regular Submitters
Union County identifies ePN, Simplifile and CSC eRecording Solutions as vendor partners. This is useful for title companies, law firms, banks and businesses that record documents regularly.
If you are an individual homeowner recording a one-time deed, call the Recorder before assuming eRecording is available to you.
Fraud Alert Can Help Monitor New Recordings
The Recorder advertises a free real estate fraud alert notification service. This does not block a fraudulent recording, but it can help residents notice when a document is recorded under a monitored name.
Sign up using the official county Recorder link rather than a paid private alert service that imitates a government notice.
Union County Recorder Office Address, Phone, Hours and Map
For recording questions, copy requests, older index books, military discharge recording, fraud alert questions or uncertainty about a document type, contact the Recorder before visiting or mailing documents.
Union County Recorder
Recorder: Karen Riffle
Address:
County Office Building
233 West Sixth Street
Marysville, OH 43040
Phone: 937-645-3032
Email: recorder@unioncountyohio.gov
Hours: Monday-Friday, 7:30 a.m. to 4:00 p.m.
Open Map ↗Official Union County Recorder Links and What to Do After Opening Them
These are the official action links most users need. Each link includes the next steps so the page is not just a directory.
Union County Recorder Main Page
Use this for office contact details, announcements, fraud alert signup, eRecording notes and Recorder updates.
- Confirm you are on the official Union County, Ohio government website.
- Review the latest Recorder announcements before relying on older fee or portal instructions.
- Use the phone or email listed by the office if your document type is unclear.
- Use the fraud alert or eRecording links only when they match your purpose.
Search Official Records
Use this for Union County Recorder official records, 1995-current images/indexes and older index-book links.
- Read the Recorder disclaimer first.
- Click AGREE to enter the official records search if you accept the terms.
- Search current records by name, document details or date information where available.
- For pre-1995 deed or mortgage research, use the listed grantor/grantee index books below the portal link.
Union County Recorder Fee Schedule
Use this before mailing or submitting a deed, mortgage, release, UCC-related real-estate filing, copy request or certification request.
- Find your exact document type in the fee table.
- Count pages, marginal references and requested copies before calculating payment.
- Read the conveyance-by-mail note about the Auditor’s Conveyance Stamp.
- Check the Social Security number warning and document-format requirements before submitting.
Union County eRecording Information
Use this if your title company, law firm, bank or regular submitting business wants to record eligible non-conveyance filings electronically.
- Read which filings the Recorder currently accepts electronically.
- Confirm whether you are eligible to use eRecording as a regular submitter.
- Contact one of the listed vendor partners if your office records documents regularly.
- Call the Recorder if your filing is a conveyance or if you are unsure whether eRecording is allowed.
Union County Auditor Property Information
Use this when you need parcel search, maps, tax levy information, general land information, survey records or subdivision plat tools.
- Open the Auditor property tools page.
- Use Parcel Search for owner, parcel, value and tax information.
- Use Official Record only when you need the Recorder’s legal document image or index.
- Use Survey Record or Subdivision Plats when your issue involves surveys or plats.
Common Union County Deed and Recorder Search Mistakes
Mistakes That Delay Searches or Recordings
- Searching only by street address when the Recorder index is party/document based.
- Ignoring the pre-1995 index books for older deeds.
- Mailing a conveyance without the Auditor’s Conveyance Stamp.
- Assuming the Recorder can draft or correct a deed for you.
- Using a document with a Social Security number without checking Ohio recording restrictions.
- Confusing the Auditor parcel record with a title report.
Better Local Workflow
- Start with Auditor parcel search if you only know the address.
- Move to Recorder official records for the deed image.
- Use grantor/grantee indexes for older records.
- Save instrument number, volume/page and recording date.
- Confirm fees and format before submitting documents.
- Ask a title professional or attorney when legal rights are unclear.
What Should You Do Next?
| Your Situation | Best Next Step | Correct Office or Tool |
|---|---|---|
| You need a copy of a recorded deed. | Search official records first. If you find the document, save the instrument or volume/page reference before requesting a copy. | Union County Recorder |
| You only know the street address. | Use Auditor parcel search to identify owner, parcel and legal details, then move to Recorder documents. | Union County Auditor, then Recorder |
| You are recording a deed or conveyance. | Confirm document format, signatures, acknowledgment, fees and Auditor conveyance-stamp requirements before submitting. | Auditor for conveyance stamp; Recorder for recording |
| You need a survey or subdivision plat. | Check Auditor property tools, Engineer survey records and subdivision plat resources. Contact the Recorder if the original plat is not online. | Engineer / Auditor / Recorder |
| You suspect a fraudulent recording. | Sign up for the Recorder’s official fraud alert and contact the Recorder, law enforcement, title insurer or attorney depending on the situation. | Recorder fraud alert + legal help when needed |
Union County Recorder FAQs
Which Union County Recorder is this guide about?
This guide is about the Union County Recorder in Marysville, Ohio. Union County exists in several states, so use the Ohio office only for real estate located in Union County, Ohio.
Where is the Union County Recorder office?
The Union County Recorder is located in the County Office Building at 233 West Sixth Street, Marysville, OH 43040. The office phone is 937-645-3032 and the county lists office hours as Monday through Friday, 7:30 a.m. to 4:00 p.m.
How far back do Union County Recorder deed records go?
The county’s Recorder records page lists records of deeds from 1800 to present and deed indexes from 1800 to present. Online images and indexes are listed from 1995 to current, with older deed grantor/grantee index books available for earlier research.
Can I search Union County deeds online?
Yes. Use the official Union County Recorder “Search Official Records” page for 1995-current images and indexes. For older deeds, use the grantor and grantee index books shown on the same official records page.
Should I search the Recorder or Auditor if I only know the property address?
Start with the Union County Auditor parcel search if you only know the address. The Auditor property record can help you identify owner, parcel, land and tax information. Then use the Recorder official records system for the actual recorded deed or mortgage document.
How much does it cost to record a deed in Union County, Ohio?
Union County’s fee schedule lists many common deed and mortgage-type documents at $39 for the first two pages and $8 for each additional page. Other charges may apply for marginal references, copies, certifications, plats, non-conforming documents or other document types.
Can I mail a deed to the Union County Recorder?
The Union County Recorder fee page says conveyances are accepted by mail only if the Union County Auditor’s Conveyance Stamp is already affixed before the document arrives at the Recorder. Confirm the current requirement before mailing any conveyance.
Does the Union County Recorder offer eRecording?
Union County Recorder information says eRecorded non-conveyance filings began July 15, 2024. eRecording is described for title companies, law firms, banks and other businesses that record documents regularly through vendor partners.
Can the Recorder tell me whether a deed is legally correct?
The Recorder records documents and maintains official records, but legal sufficiency, title defects, probate issues and ownership disputes may require a real-estate attorney, title company or court proceeding. Do not treat a recorded document search as legal advice.
Can I use Union County Recorder records for background checks?
No. This guide is for property-record, deed, title-reference and public-record research. Do not use property records for employment screening, tenant screening, credit eligibility, insurance underwriting or any regulated consumer-reporting purpose.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website. It is not affiliated with Union County, Ohio, the Union County Recorder, the Union County Auditor, the Union County Treasurer, the State of Ohio, any title company or any law firm.
Recording fees, accepted document types, eRecording rules, copy procedures, office hours and record availability can change. Always verify current requirements directly with the Union County Recorder before submitting payment, mailing documents or relying on a filing method.
This page does not provide legal, tax, title, financial or real-estate closing advice. For deed drafting, ownership disputes, survivorship, trusts, estates, liens or title defects, contact a qualified Ohio attorney or title professional.