Trumbull County OH Recorder: Deeds, Land Records, Recording Fees, eRecording & AlertMe Guide
The Trumbull County Recorder’s Office in Warren, Ohio records, files and indexes legal documents involving land and consumer-goods records, including deeds, mortgages, easements, leases, financing statements, federal tax liens, personal tax liens, powers of attorney, mechanics liens, plats, recognizance liens, partnerships, living wills, zoning resolutions and military discharges.
This guide explains how to search Trumbull County recorded documents online, how deeds move through the Tax Map Office, Auditor and Recorder, what changed with the April 1, 2025 fee increase, how AlertMe works, and when to use the Recorder instead of the Auditor, Treasurer, Clerk of Courts or a title company.
What Does the Trumbull County Recorder Do?
The Trumbull County Recorder is the correct county office for recorded land records and instruments, such as deeds, mortgages, releases, easements, leases, financing statements, federal tax liens, mechanics liens, plats, powers of attorney and military discharge recordings. It is not the office that prepares deeds, performs title searches, collects conveyance fees, updates taxable ownership by itself, or collects property taxes.
Use the Recorder For
- Recorded deed and mortgage searches.
- Recording deeds, releases, liens, plats and related instruments.
- Copies and certified copies of recorded documents.
- eRecording questions for frequent business submitters.
- AlertMe real estate fraud notification signup.
Use Another Office For
- Property-value questions and parcel ownership display.
- Conveyance fee collection and transfer forms.
- Real estate tax bills and tax payments.
- Title searches, deed drafting or legal advice.
- Birth/death certificates or auto titles.
Best First Step
If you need a recorded document, open Trumbull County Recorder’s PAXWorld public search. If you are transferring property by deed, remember the local sequence: Tax Map Office first, Auditor second, Recorder third.
Recorder vs Auditor vs Tax Map vs Treasurer in Trumbull County
Trumbull County deed questions often involve multiple offices in the same county building. Use this table before calling so you start with the office that controls the record you need.
| Office / Department | Use It For | Do Not Use It For | Practical Example |
|---|---|---|---|
| Trumbull County Recorder | Recording and searching deeds, mortgages, releases, liens, financing statements, easements, plats, powers of attorney, military discharge recordings and certified recorded-document copies. | Deed preparation, title searches, conveyance-fee collection, property-tax payments or assessment valuation. | You need a recorded deed copy, mortgage release, mechanics lien, plat or instrument number. |
| Tax Map Office | Legal-description and tax-map review before certain deed transfers reach the Auditor and Recorder. | Recording the deed as a public record or collecting Recorder fees. | A deed changes a legal description, split, parcel structure or survey-related description. |
| Trumbull County Auditor | Conveyance forms, ownership and parcel identification records, Auditor conveyance fee, transfer fee and property search. | Recording the final deed or giving title/legal advice. | Your deed needs DTE 100 or DTE 100EX review and conveyance fee handling before recording. |
| Trumbull County Treasurer | Property-tax bills, tax payments, delinquent tax status, receipts and tax collection questions. | Recording deeds or deciding legal ownership disputes. | You need to pay taxes or check if taxes are current after a transfer. |
| Clerk of Courts / Courts | Court records, judgments, case filings and certain liens not handled only by the Recorder. | Ordinary land-record image searches or deed recording. | You are checking whether a court judgment or case-related lien exists outside the Recorder index. |
How to Search Trumbull County Deeds and Land Records Online
Trumbull County Recorder links to a PAXWorld public access system for online records. Registration is not required to search, but the system says having an account can save search settings, search history and documents in a cart for future reference.
Confirm You Need a Recorder Record
Use the Recorder search for recorded deeds, mortgages, releases, easements, mechanics liens, financing statements, federal tax liens, plats and other recordable instruments. Use the Auditor property search if you only need current owner display, parcel number, assessed value or property characteristics.
Open the Official Recorder Record Search
Start from the official Recorder website or the official PAXWorld search page. Read the disclaimer first; the search system explains that property information changes continually and that users are responsible for how they use the data.
Search by Name, Instrument Number, Volume/Page or Date
Trumbull County land records are name-indexed, not tract-indexed. Search by grantor, grantee, borrower, lender, instrument number, volume/page reference, date range or document type when the search screen offers those fields.
Match the Result Before Relying on It
Compare the parties, instrument number, recording date, legal description, parcel information when shown, prior deed reference and document type. Names repeat, and one person or business may appear in many unrelated Trumbull County records.
Use the Online Image Carefully
The Recorder FAQ says online access includes data and images of all records excluding military discharges back to 1795. Military discharge records are not treated as ordinary public land-record images.
Order a Copy or Certified Copy When Needed
Printing from the website may be free from a remote location depending on the system and account use, but staff-assisted copies and certified copies have fees. For official use, request the right copy type from the Recorder.
How to Record a Deed in Trumbull County, Ohio
The Recorder accepts recordable documents that meet Ohio and Trumbull County requirements. The Recorder’s Office cannot prepare deeds, choose the right deed form, notarize your document or give legal advice. For ownership transfers, use an Ohio attorney, title company or qualified legal professional.
Before You Submit a Deed
- Use the correct deed or instrument for the legal purpose.
- Include a complete legal description.
- Include parcel/account information where required.
- Prepare DTE 100 or DTE 100EX when applicable.
- Attach a legible copy of the last deed of record.
- Visit Tax Map first, Auditor second, Recorder third.
- Bring separate payment for Auditor and Recorder fees.
Common Recording Problems
- Skipping the Tax Map or Auditor review for a deed transfer.
- Mailing incorrect fee amounts without a return envelope.
- Using non-standard document formatting without the extra fee.
- Expecting Recorder staff to prepare or fix a deed.
- Assuming a building addition creates a new deed.
- Trying to alter an already recorded deed instead of recording a new instrument.
Prepare the Correct Instrument
Common Trumbull County recorded instruments include warranty deeds, quitclaim deeds, survivorship-related documents, mortgages, releases, easements, powers of attorney, mechanics liens and plats. The Recorder can record the document, but cannot decide which form is legally right for you.
Check Ohio Standardization Requirements
Trumbull County’s requirements page references ORC 317.114 and lists key formatting rules: at least 10-point font, 8.5 x 11 to 8.5 x 14 paper, black or blue ink only, no highlighting, required margins, legible signatures and the “This instrument prepared by” clause.
Use the Right Conveyance Form
Use DTE 100 for a taxable real property conveyance fee statement or DTE 100EX when claiming an exemption. Trumbull County Auditor also lists DTE 100m, DTE 100m(EX) and DTE 102 for manufactured/mobile homes and CAUV-related transfers.
Go to Tax Map, Then Auditor, Then Recorder
Trumbull County Auditor guidance says deed filings go first to the Tax Map Office, then to the Auditor’s Office, and finally to the Recorder’s Office. A deed is not considered recorded until the Recorder completes recording.
Prepare the Correct Payments
The Auditor collects conveyance fees and transfer fees. The Recorder collects recording fees. The Recorder FAQ says conveyance fees should be payable to the County Auditor and recording fees should be payable to the Trumbull County Recorder’s Office.
Submit Early, Not at Closing Time
The Recorder’s Office is open Monday through Friday, 8:30 a.m. to 4:30 p.m., but document intake can stop before the office closes so staff can close daily transactions. For same-day recording, arrive well before late afternoon and call before making a time-sensitive trip.
Verify the Recorded Result
After recording, search the Recorder system by name, instrument number or volume/page. Confirm the parties, legal description, recording date and returned original document.
Trumbull County Recorder Fees, Copy Fees and Conveyance Costs
Trumbull County’s Recorder fee schedule states that most document recording fees increased effective April 1, 2025: $39 for the first two pages and $8 for each additional page. Reference fees, standardization fees, copy fees, plat fees, UCC fees and Auditor conveyance fees may also apply.
| Fee / Item | County-Listed Cost / Rule | What It Means | Common Mistake |
|---|---|---|---|
| Most recordings | $39 for the first two pages; $8 each additional page | New fee structure effective April 1, 2025 after SB 94-related increase. | Using the old $34 first-two-pages amount without adding the 2025 increase. |
| Reference fee | $4 per marginal reference on a separate recorded instrument | Applies when a document references other recorded instruments requiring marginal reference treatment. | Forgetting release or assignment references. |
| Non-conforming document | $20 additional fee | Applies when the document does not comply with standardization guidelines. | Missing required margins, ink, paper size or prepared-by language. |
| Certified copy | $2 per page plus $1 seal/certification | Used when an official certified recorded-document copy is needed. | Ordering a plain copy when a lender, court or title company requires certification. |
| Public self-service office copies | $0.05 per page | The Recorder FAQ says self-made office copies cost five cents per page. | Expecting staff-assisted copy pricing to be the same. |
| Staff-assisted copies | $2 per page; add $1 for certification | Applies when Recorder staff assists in looking up and making a specific copy. | Not bringing volume/page or instrument number. |
| Plats | $0.10 per square inch; $40 minimum | Applies to recording plats under the fee schedule. | Trying to estimate plat cost like a normal letter-size document. |
| UCC filed on real property | $12 plus $4 for each name indexed | County Recorder accepts certain real-property UCC filings; chattel UCC rules differ. | Not checking Box 6 for a real estate records filing where required. |
| Auditor conveyance fee | $4 per $1,000 of value conveyed plus $0.50 per parcel; exempt conveyances $0.50 per parcel | Paid to the Auditor, separate from Recorder recording fees. | Preparing one check for all fees instead of separate Auditor and Recorder payments. |
Trumbull County Recording and Conveyance Fee Estimator
This calculator is educational only. Final fees are determined by the Trumbull County Recorder, Auditor, Tax Map Office and applicable Ohio law.
Trumbull County AlertMe: Monitor Recorded Documents by Name
Trumbull County Recorder provides AlertMe, a free real estate fraud notification tool powered by Document Technology Systems. It can notify you by email when a document containing your referenced name is recorded in the Recorder’s Office.
Good Uses
- Monitor your name as it appears in recorded documents.
- Monitor a trust, business or family name when supported.
- React faster if an unexpected deed, lien or mortgage appears.
- Compare any alert against the official Recorder document image.
Important Limits
- It does not block a document from being recorded.
- It does not prove fraud occurred.
- It does not replace title insurance or a title search.
- It depends on how the name is indexed.
- It does not replace an attorney or law-enforcement review.
Trumbull County Veteran ID Cards and DD214 Recording
The Recorder’s Office maintains veterans’ military service discharge records, commonly known as DD214 forms, and issues Veteran ID cards for veterans with honorable discharges after the required discharge paperwork is recorded.
Veteran ID Card Basics
- Bring original discharge paperwork to be recorded.
- Show two current forms of identification.
- At least one ID must have a photo.
- The office takes the picture and prints the ID card while you are there.
- ID card hours are listed as 8:30 a.m. to 4:00 p.m.
DD214 Privacy Note
Trumbull County states that veterans’ discharge records recorded within the past 75 years are not considered public records. Authorized parties may receive a copy, while unauthorized parties may view or receive copies only after redaction.
Recording a DD214 at the Recorder’s Office is free under ORC 317.24, and the office says the veteran receives a certified copy and original documents after recording.
Trumbull County Recorder Office Address, Phone, Hours and Map
The Recorder’s Office is located in downtown Warren in the County Administration Building, directly across from the Trumbull County Courthouse.
Trumbull County Recorder’s Office
Recorder: Dawn Zinni-Hanni
Address:
County Administration Building, 1st Floor
160 High Street NW
Warren, OH 44481
Phone: 330-675-2401
Fax: 330-675-2404
Hours: Monday-Friday, 8:30 a.m.-4:30 p.m.
Nearby offices: Auditor and Tax Map are in the same building workflow for many deed transfers.
Open Recorder Map ↗Auditor Conveyance Office
Address:
160 High Street NW, 2nd Floor
Warren, OH 44481
Phone: 330-675-2420
Use it for: DTE 100, DTE 100EX, conveyance fees, parcel transfer review and ownership/parcel identification records.
Before You Visit
- Bring instrument number, volume/page or prior deed reference for copy questions.
- Bring a legal description and last deed copy for transfer questions.
- Bring separate payments for Auditor and Recorder fees.
- Arrive well before late-afternoon intake cutoffs.
- Do not expect any office in the building to provide notary or legal drafting services.
Official Trumbull County Recorder and Ohio Recording Links
Use these official resources before paying a third-party site for deed copies, recording instructions, AlertMe registration or eRecording setup. Each link includes what to do after opening it.
Trumbull County Recorder — Official Website
Best starting page for Recorder role, record search, recording fees, eRecording, Veteran ID cards, AlertMe and office links.
- Open the official Recorder homepage.
- Use Record Search for online records.
- Use Recording Fees before preparing payment.
- Use eRecording, Veteran ID Cards or AlertMe only when those services match your task.
Trumbull County Recorder Public Record Search
Official PAXWorld public access search for Recorder records and images, excluding military discharge records.
- Read the disclaimer before searching.
- Create an account only if you want saved search settings, search history or cart features.
- Search by name, instrument number, volume/page, date or document type where available.
- Save the instrument number before ordering copies or calling the office.
Trumbull County Recorder — Recording Fees
Official fee schedule for the April 1, 2025 fee increase, reference fees, non-conforming fee, certified copies, plats and UCC fees.
- Confirm whether your document uses the $39 first-two-pages fee.
- Count additional pages at $8 each.
- Add $4 reference fees where required.
- Add the $20 non-conforming fee if the document misses standardization rules.
Trumbull County Recorder — Standardization Requirements
Official formatting checklist for font size, paper size, ink color, margins, signatures, notary stamp readability and prepared-by clause.
- Review paper size, ink, margin and font requirements.
- Check the first-page 3-inch top margin rule.
- Confirm notary stamp and signature readability.
- Fix formatting before filing to avoid the $20 non-conforming fee.
Trumbull County Auditor — Conveyances
Official Auditor page for conveyance fees, DTE 100, DTE 100EX, DTE 102 and the Tax Map → Auditor → Recorder deed sequence.
- Review the Auditor conveyance fee and parcel transfer fee.
- Download DTE 100 or DTE 100EX when applicable.
- Read the Tax Map, Auditor and Recorder filing sequence.
- Prepare Auditor payment separately from Recorder payment.
Trumbull County Recorder — eRecording
Official page for electronic document recording vendors and eRecording benefits for regular submitters.
- Read whether eRecording fits your business workflow.
- Contact one of the listed vendors: ePN, Indecomm, Simplifile or CSC.
- Confirm which documents can be eRecorded before submitting.
- Track recording and return electronically through your vendor account.
Trumbull County Recorder — AlertMe
Official real estate fraud notification service for email alerts when a recorded document contains your referenced name.
- Read the AlertMe disclaimer.
- Continue to the registration page.
- Enter your email, name and optional text-alert details where offered.
- Verify any future alert by searching the official Recorder record.
Trumbull County Recorder — Veteran ID Cards
Official page for DD214 recording, Veteran ID cards, required identification and access limits for discharge records.
- Bring original or VA-certified discharge paperwork.
- Bring two forms of current identification, including at least one photo ID.
- Visit during Veteran ID card issuing hours.
- Remember DD214 records are not ordinary public land-record images.
Common Trumbull County Recorded Documents and What They Mean
A Recorder search can show different instruments. Each record type answers a different question, and none of them replaces a title search or legal opinion.
| Record Type | What It Usually Shows | When It Helps | What It Does Not Prove Alone |
|---|---|---|---|
| Deed | Grantor, grantee, legal description, prior deed reference and recording details. | Checking a recorded ownership transfer, sale, gift, survivorship issue or quitclaim transfer. | Clear title, absence of liens or legal validity of the deed. |
| Mortgage | Borrower, lender, secured property and recorded loan instrument. | Finding whether a mortgage was recorded against a property. | Current payoff balance or whether the loan was later satisfied. |
| Release / Satisfaction | Instrument showing release or satisfaction of a recorded mortgage or lien. | Confirming whether a recorded mortgage or lien has a public release. | Every private debt, all title problems or current credit-report status. |
| Mechanics lien | Claim recorded by a contractor, supplier or claimant under applicable law. | Checking construction-related lien history. | Whether the claim is valid, paid, enforceable or still timely. |
| Plat | Recorded land map, subdivision or survey-type information. | Researching lots, subdivisions, splits or historical land layout. | Exact current boundary placement without a surveyor. |
| Federal tax lien | Public tax lien recorded in the county records. | Checking public lien history associated with a person or property. | Current payoff balance or release status unless a release is also recorded. |
| DD214 / military discharge | Veteran discharge record filed for safekeeping under special access rules. | Veteran benefit documentation for authorized parties. | An ordinary public property-record image available to all users. |
What to Do Next Based on Your Trumbull County Record Problem
Use This Path
- Need a deed copy? Search Recorder records first, then request a plain or certified copy.
- Need to record a deed? Prepare the deed, DTE form, last deed copy and separate fee payments, then follow Tax Map → Auditor → Recorder.
- Need eRecording? Contact ePN, Indecomm, Simplifile or CSC through the Recorder’s eRecording page.
- Owner display looks wrong? Confirm the deed was recorded, then check Auditor transfer/parcel records.
- Tax bill problem? Contact the Treasurer after verifying Recorder and Auditor records.
- Possible fraud? Register for AlertMe and verify any alert against the actual recorded document.
Keep These Details
- Instrument number or volume/page reference.
- Recording date and document type.
- Grantor and grantee names.
- Legal description and parcel number.
- DTE 100 or DTE 100EX form copy.
- Tax Map and Auditor approval details.
- Recorder fee receipt and returned original.
Trumbull County OH Recorder FAQs
Where is the Trumbull County Recorder’s Office located?
The Trumbull County Recorder’s Office is located in the County Administration Building, 1st Floor, 160 High Street NW, Warren, OH 44481. The office is directly across from the Trumbull County Courthouse.
What is the Trumbull County Recorder phone number?
The main Trumbull County Recorder phone number is 330-675-2401. The fax number listed by the office is 330-675-2404.
Who is the Trumbull County Recorder?
The current Trumbull County Recorder is Dawn Zinni-Hanni. The Recorder’s Office is responsible for recording, filing and indexing legal documents such as deeds, mortgages, liens, financing statements, powers of attorney, plats and military discharge records.
How do I search Trumbull County deeds online?
Open the official Trumbull County Recorder Record Search, read the disclaimer, then search by name, instrument number, volume/page reference, date or available search fields. Save the instrument number before ordering copies or contacting the office.
How far back do Trumbull County online records go?
The Recorder FAQ says the county provides online access to data and images of all records excluding military discharges back to 1795, the first records recorded in Trumbull County.
Will the Recorder’s Office perform a title search for me?
No. The Recorder FAQ says state law prohibits the Recorder’s Office from doing real estate title searches. For title certainty, use a title company or attorney.
Can the Trumbull County Recorder prepare or notarize my deed?
No. Recorder employees are not permitted to prepare, fill out or notarize deeds and other documents. Deeds are usually prepared by an attorney or title company, and no office in the Administration Building provides notary or legal assistance for deed filing.
How much does it cost to record a deed in Trumbull County?
For most documents, the Recorder fee schedule lists $39 for the first two pages and $8 for each additional page effective April 1, 2025. Reference fees, non-conforming fees, Auditor conveyance fees and copy/certification fees may also apply.
What is the Trumbull County Auditor conveyance fee?
The Auditor conveyance page lists conveyances at $4.00 per $1,000 of value conveyed plus $0.50 per parcel. Exempt conveyances cost $0.50 per parcel. These Auditor fees are separate from Recorder recording fees.
Is County-Appraisal-District.org the official Trumbull County Recorder website?
No. County-Appraisal-District.org is an independent educational resource. It is not the Trumbull County Recorder, Trumbull County Government, Trumbull County Auditor, Trumbull County Treasurer, DTS, AlertMe, a title company or a law firm. Always verify current rules, fees, forms and record availability with the official office.
Independent Public Records and Property Records Guide
County-Appraisal-District.org is an independent informational website. It is not affiliated with the Trumbull County Recorder’s Office, Trumbull County Government, Trumbull County Auditor, Trumbull County Treasurer, Document Technology Systems, AlertMe, any title company or any law office.
This page is for public-records navigation and education only. It is not legal advice, title advice, tax advice, financial advice or a substitute for a title search, attorney review, survey, closing professional or official county determination.
Public property records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.