Summit County UT Recorder: Deeds, Land Records, Recording Fees & Property Search
The Summit County Recorder / Surveyor maintains land records for Summit County, Utah. This is the office to use when you need recorded deeds, plats, document images, legal-description references, certified copies, recording instructions, survey filing guidance, or a check on whether a real-property document has been recorded.
The biggest user mistake is contacting the wrong county office. The Recorder handles recorded land documents. The Assessor handles valuation and primary residential exemption questions. The Treasurer handles tax payments. The Clerk handles marriage licenses, elections, business licenses and county minutes—not recorded deeds.
What Does the Summit County Recorder Do?
The Summit County Recorder / Surveyor records, stores and retrieves land documents in the public record. The office is the right starting point for deeds, recorded document copies, plats, legal-description references, survey plats, military discharge recording and certified copies.
Use the Recorder For
- Recorded deeds and deed references.
- Document images and certified copies.
- Subdivision plats and recorder plats.
- Land-record indexing and public-record retrieval.
- Military discharge recording and certified copies.
Do Not Expect the Recorder To
- Prepare deeds or legal documents.
- Perform title searches for the public.
- Interpret legal documents.
- Give legal advice.
- Provide engineering services or private surveys.
Correct Office Shortcut
If the question is “where is my deed?” use the Recorder. If the question is “what is my home worth for taxes?” use the Assessor. If the question is “how do I pay property taxes?” use the Treasurer.
Best first call: Recorder at 435-336-3238 for deeds and recording.
Recorder vs Assessor vs Treasurer vs Clerk in Summit County
Summit County puts several property tools under the broader county website. Use this table to avoid sending deed, tax-value, tax-payment or marriage-license questions to the wrong office.
| Office | Best For | Not Best For | Main Contact |
|---|---|---|---|
| Recorder / Surveyor | Deeds, recorded documents, document copies, plats, land-record references, survey plats, certified recorded copies. | Property-tax payment, appraised value disputes, primary residential exemption approval, legal advice. | 435-336-3238 recorder@summitcountyutah.gov |
| Assessor | Property valuation, market/taxable value data, primary residential exemption, assessment records and valuation review questions. | Recording a deed, obtaining a certified recorded deed copy, paying the tax bill. | 435-336-3220 60 N. Main, Coalville |
| Treasurer | Property-tax payments, tax bill download, receipts, payment status, prepayment coupons and tax collection questions. | Creating a deed, correcting a legal description, recording a plat. | 435-336-3038 treasurer@summitcountyutah.gov |
| County Clerk | Marriage licenses, elections, business licenses, passports and county council minutes/resolutions. | Recorded deeds and real-property document recording. | 435-336-3204 60 N. Main, Coalville |
How to Search Summit County Recorder Records Online
Summit County’s Property Page links to Recorder Records for copies of documents recorded in Summit County, including deeds. The county describes search options by Parcel Number, Document Number, Book & Page, or Section Township Range.
Open the Official Recorder Records Search
Start from the official Summit County Property Page or the Recorder page, then open the Recorder Records / Document Search link. The public search may require JavaScript and cookies, so use a normal browser rather than a private, script-blocked environment.
Choose the Best Search Field
Use the parcel number when you have a tax parcel ID. Use document number when you already know the recorded entry. Use book/page for older references. Use section-township-range when researching land by legal-description location.
Use Book/Page Format Correctly
Summit County’s FAQ says the book and page field must use four digits, a dash, and four more digits. For example, book 400 page 50 should be entered as 0400-0050.
Open the Result and Decode the Record
Check the document type, recording date, entry number, book/page reference, grantor/grantee names, parcel or legal-description reference, and whether an image is available. Save the entry number before ordering a copy or calling the Recorder.
Use the Older-Record Workaround if Images Are Missing
Summit County’s FAQ explains that some prior-to-1993 Tyler-Eagle results may show “no images” because those images were not converted to Tyler-Eagle. It also says documents before entry number #100908 / book M1 page 1 can be viewed in the OnBase search under the recorder documents pre-1965 cabinet.
What You May See in a Summit County Recorder Record
A recorder search result is not the same thing as a full title report. Use the fields below to understand what you are looking at before you order copies or contact the county.
| Field | What It Means | Why It Matters | Common Mistake |
|---|---|---|---|
| Document / Entry Number | The recorder’s unique reference for a recorded item. | Best number to give the Recorder when asking for a copy. | Searching by owner name only when an entry number is already available. |
| Book & Page | Older-style recorded-document reference. | Needed for older deeds, liens, easements and references in title documents. | Entering 400-50 instead of the required 0400-0050 format. |
| Grantor / Grantee | Parties named in the recorded document. | Useful for deed chains and ownership-transfer review. | Assuming a name in the index proves current ownership without checking later documents. |
| Legal Description | Formal land description used in the document. | Critical for deeds, easements and title work. | Using only the street address when the deed requires a legal description. |
| Parcel Number / Serial Number | Tax parcel identifier tied to the property records system. | Helps connect Recorder records with Assessor and Treasurer records. | Confusing tax parcel records with legal title records. |
| Document Image | Scanned or electronic copy of the recorded document. | Needed to read the actual deed language, easement terms or recorded notice. | Assuming “no image” means no record exists; some older images may be in another system. |
How to Record a Deed or Real-Property Document in Summit County
Summit County publishes a short checklist for people recording a document. The Recorder can reject or delay a document when required information, signatures, notary language, margins, legal description or fees are missing.
Document Must Include
- Original signatures and notary for paper documents when required.
- A legible legal description of the property.
- The tax serial / parcel number when required.
- Grantee mailing address if the document conveys property.
- Brief caption or title showing the document type.
- Sufficient legibility for certified copies.
Summit County Formatting Warning
The county’s Recorder page says the recording stamp requires a space 2.5 inches down and 4.5 inches across on the upper-right corner of the first page. It also lists a 1-inch bottom margin at the bottom of each successive page.
Bring or mail the document early enough for review. The office page says to be there before 4:30 PM if you need to record a document.
Confirm the Property Is in Summit County, Utah
Documents affecting real property should be recorded in the county where the property is located. If the property is near a county boundary, verify the parcel with the county property search before recording.
Prepare the Correct Legal Document
The Recorder does not provide recording forms, draft deeds, interpret documents or give legal advice. Use a title company, attorney or other qualified professional if you are preparing a deed, trust transfer, death-related transfer, boundary document or correction document.
Check Utah Recording Requirements
Utah law requires key items such as acknowledgment or notarial certificate when applicable, legal description, grantee mailing address for conveyances, caption, legibility, and original or qualifying electronic-document status.
Verify the Current Fee Before Payment
Because county web pages and fee PDFs may update at different times, check the current Summit County Recorder / Surveyor fee PDF or call the Recorder before mailing a check or visiting the office.
Submit In Person, by Approved E-Recording, or as Directed by the Office
Summit County’s electronic recording standards say e-recorded documents must use an approved e-recording vendor and comply with county recording/indexing software requirements. Not all document types are suitable for electronic submission.
Save the Recording Information
After recording, save the entry number, book/page reference when available, receipt and recorded copy. These details are usually needed for future title work, refinance requests, tax-record updates or document-copy orders.
Summit County Recorder Fees: What to Verify Before You Record
During this refresh, the newer Summit County Recorder / Surveyor fee PDF found in search listed $45.00 for each document submitted for recording, while an older official Recording Fees web page still displayed $40.00. Treat the table below as a planning guide and verify the live fee schedule before paying.
| Item | Fee Shown in County Materials | User Action |
|---|---|---|
| Each document submitted for recording | Newer fee PDF found during audit: $45. Older county web page may show $40. | Open the current fee PDF or call 435-336-3238 before mailing payment. |
| Additional description after first 10 | $2 per additional description, lot, unit, parcel, easement, right of way or exception. | Count legal descriptions before estimating the recording fee. |
| Subdivision / condominium plat | Newer fee PDF lists $55 per sheet plus $2 per unit, lot or parcel. Older page may show $50. | Use the current PDF for plat filings and ask whether survey review fees also apply. |
| 8.5 x 11 copy | $0.50 per page in county fee materials. | Ask if certified copy, mailing or online image access changes the final cost. |
| Certified under seal | $5 in county fee materials. | Request certified copies when a lender, title company, court or agency requires certification. |
| Redacting limited personal information | Current fee PDF lists $10 for limited redaction categories under Utah law. | Ask the Recorder what information qualifies before requesting redaction. |
Summit County Recording Fee Estimator
This lightweight calculator is only for planning. It uses a default $45 document fee because the newer county fee PDF found during this update listed $45. Change the base fee if the live county page or Recorder staff gives you a different amount.
Formula used: documents × base fee + extra descriptions × $2 + certified seals × $5 + copy pages × $0.50 + mailed copy estimate + other quoted fees. This is not an official invoice.
Why You Cannot Find a Summit County Deed or Document
Recorder searches often fail because the user starts with the wrong search field or expects every historical image to appear in the same system. Try these fixes before assuming the record does not exist.
Common Problems
- Using a street address when the Recorder search needs parcel number or document number.
- Entering book/page without the four-digit dash format.
- Searching current owner name when the recorded deed used a prior owner, trust or entity name.
- Assuming “no images” means the document was never recorded.
- Confusing Assessor ownership data with the actual recorded document image.
Better Search Moves
- Find the parcel number in Assessor Property Records first.
- Search Recorder Records by parcel number.
- Try document number, book/page, or section-township-range if available.
- Use 0400-0050 style formatting for book/page searches.
- Check the OnBase/SIRE workaround for older documents and plats.
Summit County Fraud Guard: Deed and Property Record Alert Option
Summit County provides a Fraud Guard signup through its property-record system. This type of alert can help property owners notice when a document is recorded using their name or monitored information, but it does not stop a document from being recorded.
When It Helps
Fraud Guard is useful for homeowners, rental-property owners, heirs, trustees and businesses that want an extra alert when recorder-indexed activity may affect a monitored name.
It is not a title insurance policy, fraud investigation, legal review or guarantee that a suspicious recording will be blocked.
What to Do After an Alert
Open the recorded document, compare names and property information, save the entry number, and contact the Recorder, title company, attorney or law enforcement if the recording appears unauthorized.
Summit County Recorder Office Address, Phone, Hours & Map
The Recorder / Surveyor office is listed at the Summit County offices in Coalville. If you need same-day recording, plan to arrive well before the end of the business day.
Summit County Recorder / Surveyor
Recorder / Surveyor: Gregory R. Wolbach, PLS
Address:
60 N. Main
P.O. Box 128
Coalville, UT 84017
Email: recorder@summitcountyutah.gov
Phone: 435-336-3238
Fax: 435-608-4487
Hours: Monday through Friday, 8 a.m. to 5 p.m.
Recording arrival tip: Be there before 4:30 PM if you need to record a document.
Open Recorder Map ↗Official Summit County Recorder Links and What to Do After Opening Them
These are the most useful official action links for deed records, document recording, fees, property search, plats, address changes and fraud alerts. Each link includes the next clicks or checks to make.
Summit County Recorder / Surveyor
Official page for recorder duties, office contact, recording checklist, hours, address-change form and survey information.
- Scroll to About the Recorder’s Office to confirm the office role.
- Review the Checklist to Assist Individuals Recording a Document.
- Confirm the current office address, email, phone and hours.
- Call before visiting if your document involves a trust, estate, correction, survey, plat or unusual legal description.
Summit County Recorder Records / Document Search
Official search path for copies of documents recorded at Summit County, including deeds.
- Enable JavaScript and cookies if the public search page asks for them.
- Choose the best search method: parcel number, document number, book/page or section-township-range.
- Open the matching record and save the document or entry number.
- If the image is missing, check the county FAQ for older-record instructions.
Summit County Property Page
Official hub linking Assessor Property Records, Recorder Records, Property Tax Records, document tools and GIS maps.
- Use Assessor Property Records if you need ownership and assessed-value information.
- Use Recorder Records if you need recorded deed or document copies.
- Use Property Tax Records if you need tax payment or bill information.
- Use the parcel map if you need location context before researching a document.
Summit County Recorder / Surveyor Fees
Official fee materials for document recording, plats, copies, certification, survey filing and related recorder services.
- Open the current PDF before mailing a check.
- Confirm the base document recording fee for the date you plan to record.
- Add extra-description, plat, copy, certification, mailing or redaction fees if applicable.
- Call 435-336-3238 if the PDF and web page show different amounts.
Utah Code — Recording of Documents
Official Utah law for real-property document recording requirements, legal descriptions, acknowledgments, captions, originals and e-recording rules.
- Review Section 57-3-101 for acknowledgment and notarial-certificate requirements.
- Review Section 57-3-105 for legal-description and grantee mailing-address rules.
- Review Section 57-3-106 for original/electronic document, caption and legibility requirements.
- Ask a legal professional if you are unsure whether your document meets Utah law.
Summit County Fraud Guard
Official property-record alert signup through the Summit County property-record system.
- Enter your email address and confirm it.
- Follow the signup prompts for the names or information you want monitored.
- Save confirmation emails and any future alert details.
- If an alert looks suspicious, search the recorded document and contact the Recorder or a qualified professional.
Summit County Online Address Change Form
Official address-change form linked from the Recorder / Surveyor page for property-record mailing address updates.
- Use the form only for address-change requests, not deed drafting.
- Have the parcel number, owner name and old/new mailing address ready.
- Submit the form and save the confirmation.
- Later verify the mailing address in the property record and tax statement tools.
What Should You Do Next?
| Your Situation | Best Next Step | Office / Tool |
|---|---|---|
| You need a copy of a deed. | Search Recorder Records by parcel, document number or book/page, then request a copy or certified copy if needed. | Recorder Records / Recorder Office |
| You need to record a new deed. | Have the document prepared correctly, confirm legal description and notary requirements, verify fees, then record through the Recorder. | Recorder / Surveyor |
| Your mailing address is wrong. | Use the online address change form linked by the county and later verify the update on the property record. | Online Address Change Form |
| The deed owner name looks wrong. | Check later recorded documents and call the Recorder with the entry number. For legal correction, contact a title company or attorney. | Recorder + Legal Professional |
| The property value or exemption looks wrong. | Do not record a deed just to fix a valuation issue. Contact the Summit County Assessor. | Assessor |
| The tax bill or payment status is the problem. | Use the Treasurer property-tax portal to review tax bills, receipts and payment status. | Treasurer |
Summit County Recorder Utah FAQs
Where is the Summit County Recorder office located?
The Summit County Recorder / Surveyor is listed at 60 N. Main, P.O. Box 128, Coalville, UT 84017. The office phone is 435-336-3238 and the public email listed by the county is recorder@summitcountyutah.gov.
What hours does the Summit County Recorder list?
The county Recorder page lists Monday through Friday, 8 a.m. to 5 p.m. It also says to be at the office before 4:30 PM if you need to record a document.
Can the Summit County Recorder prepare a deed for me?
No. The county Recorder page says the office does not provide forms for recording, perform title searches, prepare legal documents, interpret legal documents or give legal advice. Use a qualified Utah real-estate attorney or title company for deed preparation.
How do I search Summit County deed records online?
Open the official Summit County Property Page and use the Recorder Records link. The county describes Recorder Records as copies of documents recorded at Summit County, including deeds, searchable by parcel number, document number, book and page, or section-township-range.
How should I enter book and page in the Summit County search?
Summit County’s FAQ says the book and page field must contain four digits, a dash, and four more digits. For example, book 400 page 50 should be entered as 0400-0050.
Why does a Summit County Recorder search result show no image?
The county FAQ explains that some documents prior to 1993 were not converted to the Tyler-Eagle system. It says those images may be viewed under the SIRE search tab by choosing recorder documents.
What does a Summit County deed need before recording?
The county checklist says each document must contain original signatures and notary, a legible legal description and serial number, and the grantee’s mailing address if the document conveys property. Utah law also includes rules for acknowledgment, caption, legal description, originals/electronic documents and legibility.
What is the Summit County Recorder recording fee?
County materials reviewed for this update showed a fee conflict: a newer fee PDF listed $45 per document, while an older official Recording Fees page may show $40. Before mailing payment or visiting the office, open the current fee PDF or call 435-336-3238.
Does the Summit County Recorder handle property taxes?
No. The Recorder handles land records and recorded documents. The Summit County Treasurer handles tax bills and payments, while the Summit County Assessor handles property values, assessment records and primary residential exemption questions.
Is this website affiliated with Summit County government?
No. County-Appraisal-District.org is an independent informational website. It is not the Summit County Recorder / Surveyor, Summit County Assessor, Summit County Treasurer, Summit County Clerk, a title company, a law firm or a consumer reporting agency.
Independent Educational Guide
County-Appraisal-District.org is an independent educational resource and is not affiliated with Summit County, Utah, the Summit County Recorder / Surveyor, the Summit County Assessor, the Summit County Treasurer, the Summit County Clerk, the Utah Legislature, or any Utah court or title company.
Recorded documents, title status, legal descriptions, copy fees, recording fees, e-recording acceptance, property ownership, tax records and address changes are controlled by official county offices, Utah law, title records and applicable legal documents. This page is not legal, tax, title or financial advice.
Public property and recorded-document data should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or any other regulated consumer-reporting purpose. This website is not a Consumer Reporting Agency.