Shasta County Recorder: Deeds, Official Records, Copy Fees, Recording Rules & Office Guide
The Shasta County Recorder in Redding, California records and maintains official public documents that affect real property, including deeds, deeds of trust, reconveyances, liens, maps, notices and other recordable instruments. The Recorder also maintains and indexes Shasta County birth, death and marriage certificate records.
This guide explains how to use the Online Official Records Index, how to request deed copies, what recording requirements can delay a document, what fees to expect, why the Recorder cannot prepare legal forms, and when to contact the Assessor, Tax Collector, Superior Court or District Attorney instead.
What Does the Shasta County Recorder Do?
The Shasta County Recorder accepts recordable documents authorized or required by California law, provided the document has the required information, is photographically reproducible, and is submitted with the proper fees and taxes. For most deed and land-record questions, start with the Recorder’s Online Official Records Index or the office at 1450 Court Street, Suite 208.
Use the Recorder For
- Recorded deeds and deeds of trust.
- Reconveyances and releases.
- Liens and recorded notices.
- Official records index searches.
- Document copies and certified copies.
- Recorded maps and map copies.
- Declaration of Homestead recording.
- Military discharge document requests by authorized persons.
Do Not Use the Recorder For
- Legal advice or deed preparation.
- Blank deed forms, except limited Recorder-provided restrictive covenant forms.
- Notary services.
- Divorce records or wills.
- Property-tax payments.
- Property-value appeals.
- Credit-report correction.
- Guaranteed title searches.
Best First Step
If you need a deed copy, search the Online Official Records Index by grantor/grantee name first. If you only know the property address or parcel issue, use the Assessor’s property resources to find the parcel number, owner and assessment details before calling the Recorder.
Recorder vs Assessor vs Tax Collector vs Court in Shasta County
Recorded documents, property values and taxes are related, but they are not handled by one office. Use this table to avoid calling the wrong department.
| Question or Task | Correct Office | Phone | Why This Office Handles It |
|---|---|---|---|
| Search or record deeds, deeds of trust, liens, reconveyances, maps and official records | Shasta County Recorder | 530-225-5671 | The Recorder accepts, indexes and maintains recordable documents that affect official public records. |
| Assessed value, parcel number, property ownership in assessment records, exemptions and assessment appeal resources | Shasta County Assessor | 530-225-3600 | The Assessor handles property assessment, values and assessment records. The tax statement page also directs tax questions to the Tax Collector. |
| Property-tax bill, payment, delinquency, online payment and tax statement nonreceipt | Shasta County Tax Collector | 530-225-5511 | The Tax Collector handles secured, unsecured and supplemental tax collection and online payment resources. |
| Marriage license issuance before ceremony | Shasta County Clerk | 530-225-5730 | The Recorder FAQ says marriage licenses are obtained from the County Clerk before the ceremony, while public marriage licenses are returned for recording. |
| Divorce copies, wills, probate files or court orders | Shasta County Superior Court | Use court website | The Recorder FAQ says divorce records and wills are not kept by the Recorder’s Office. |
| Fraudulently recorded document concerns | Shasta County District Attorney Real Estate Fraud resources | 530-245-6300 | The Recorder FAQ directs real estate fraud concerns to the District Attorney’s Office. |
How to Search Shasta County Deed and Official Records
Shasta County’s Recorder records are maintained by document number and grantor-grantee name. The county FAQ explains that there is no one “property file” containing every deed, easement and lien. A title company may be needed when you need a complete title search.
Search by Grantor / Grantee
Use a person, trust, business or lender name. Search under spelling variations, former names, spouse names, trust names and business names when you are checking deed or lien history.
Search by Document Number
Use document number when you already have a reference from escrow papers, a prior recorded document, a title report, a reconveyance notice or a copy request.
Start With Assessor if You Only Have Address
A street address is not the best Recorder search key. Use Assessor resources to identify parcel number, owner and assessment information, then move to Recorder records for actual recorded documents.
Best Workflow for Finding a Shasta County Deed or Recorded Document
Open the Online Official Records Index
Use the official Recorder-linked search system, not a third-party deed-copy advertisement. The Recorder FAQ says you can use the index and enter a name in the Grantor/Grantee search to confirm whether a document was recorded.
Search Every Reasonable Name Variation
For liens or ownership history, search your full name, former names, initials, business names, trust names and any other name under which a document may have been recorded.
Verify the Document Type
A deed, deed of trust, notice of default, reconveyance, easement and lien have different meanings. Read the title and parties before assuming ownership, debt or release status.
Request the Correct Copy
Use a regular copy for personal reference. Use a certified copy when a court, lender, government agency, title company or official process requires certification.
Use a Title Company for “Everything Affecting My Property”
The Recorder FAQ says the office does not maintain a single property file with all deeds, easements and related documents. A title company can search and interpret a fuller title history when needed.
How to Read a Shasta County Recorder Search Result
A recorded document is useful evidence that a document was recorded, but it is not a legal title opinion. Use these fields to understand what you found.
| Field or Clue | What It Usually Means | How to Use It Safely |
|---|---|---|
| Grantor | The person or entity transferring, signing, encumbering or releasing an interest shown in the document. | Search spelling variations, trust names, business names and former names before assuming it is the right record. |
| Grantee | The person or entity receiving the interest, release, notice or benefit shown in the document. | Compare with Assessor ownership records when researching current property ownership. |
| Document number | The Recorder’s official reference for the recorded document. | Save this before calling the office or requesting a copy. |
| Document type | May identify a deed, deed of trust, reconveyance, lien, notice, map, homestead declaration or other instrument. | Document title matters. A deed of trust is a loan-security document, not a title-transfer deed. |
| APN / Assessor Parcel Number | Parcel number used by the Assessor and required on deeds by Shasta County local ordinance. | Use it for assessor/tax research, but still rely on legal description and title review for conveyance work. |
| Recording date | The date the document was accepted and recorded. | This can differ from signing, closing, mailing or loan-payoff dates. |
How to Record a Deed or Real Estate Document in Shasta County
Shasta County will accept a document authorized or required by California law if it contains required information, is photographically reproducible, and is submitted with the proper fees and taxes. The property must be located in Shasta County.
Document Checklist
- Property located in Shasta County.
- Document authorized or required by law to be recorded.
- Proper fees and taxes included.
- Recording requested by / mail-to return information.
- Legible document that can be photographically reproduced.
- Original signatures, unless a certified copy from the proper custodian.
- Proper California all-purpose acknowledgement, unless exempt.
- Legible notary seal for microfilm reproduction.
- Assessor’s Parcel Number on deeds.
- Required margins and paper-size standards.
Extra Deed Transfer Rules
Documentary Transfer Tax is due on taxable conveyances over $100 at $0.55 per $500, or fractional portion, of real property value excluding liens or encumbrances already of record. A Documentary Transfer Tax Declaration must be completed and signed for all deeds.
When transferring property to anyone other than a spouse, a Preliminary Change of Ownership Report may be required. If the PCOR is required but not submitted at recording, the county fee page and recording instructions list a $20 penalty.
Shasta County Recorder Fees for Recording, Copies, Maps and Vital Records
Always verify the official fee page before mailing or presenting a document. Recording cost can change based on page count, nonstandard size, SB2 Affordable Housing and Jobs Act fees, real estate fraud fees, transfer tax, missing PCOR penalties and document type.
| Record or Service | County-Listed Fee | What It Means for Users |
|---|---|---|
| Regular recording, first page | $14.00 | Base first-page fee for a standard 8.5" × 11" document. |
| Each additional recording page | $3.00 | Add for each page after the first page. |
| SB2 Affordable Housing & Jobs Act fee | $75.00 unless exempt | May apply to each real estate instrument, paper or notice unless a valid exemption is declared on the document. |
| Documentary Transfer Tax | $0.55 per $500 | Applies to taxable conveyances over $100, based on real property value after excluding liens or encumbrances already of record. |
| Real Estate Fraud Fee | $3.00 | Applies to listed record types such as deed of trust, assignment, reconveyance, notice of default, substitution of trustee and trustee-sale notices. |
| Nonstandard size penalty | $3.00 per page | Applies when any sheet is not exactly 8.5" × 11"; documents may not exceed 8.5" × 14". |
| PCOR missing penalty | $20.00 | Charged when a required Preliminary Change of Ownership Report is not submitted at recording. |
| Official record copy | $4.60 first page; $0.60 each additional page | Use for ordinary document copies. Certified copies add a certification fee. |
| Certification per document | $2.60 | Add when a certified recorded-document copy is required. |
| Map copy | $10.40 first page; $1.60 each additional page | Applies to map copies listed by the Recorder fee page. |
| Certified vital records, 2026 | Birth $34; Death $26; Marriage $19 | Effective January 1, 2026, the fee page lists a $2 increase for each vital record type. |
Shasta County Recorder Fee Estimator
This calculator uses common fees listed by the Recorder. It is not an official fee quote. Call the Recorder before mailing or recording complex documents, multi-title documents, deeds with transfer tax, or documents that may require SB2 exemption wording.
Regular recording estimate uses $14 first page and $3 each additional page. Copy estimate uses $4.60 first page and $0.60 each additional page. Certified copy adds $2.60 per certification. Nonstandard page count is estimated at $3 per page entered in the extra field.
Important Shasta County Recorder Details People Often Miss
Recorded Document Copies
For a deed copy, first identify the document through the Official Records Index. Use the document number, party names and recording date when requesting a regular or certified copy.
If you receive a private letter offering an expensive deed copy, compare it with the Recorder’s direct copy fees before paying.
Declaration of Homestead
Shasta County provides a Declaration of Homestead information page, but it repeatedly warns that homestead law is technical and should not be treated as legal advice.
A declaration must be completed, signed and notarized to be recorded, and the regular recording fee applies.
Real Estate Fraud
If you believe a fraudulent document was recorded against your property, the Recorder FAQ directs users to the Shasta County District Attorney’s real estate fraud resources.
The Recorder indexes records; fraud investigation and legal correction usually require the appropriate enforcement or court process.
Vital Records, Marriage Records and Military Discharge Documents
The Recorder’s deed-record work is only part of the office. Shasta County also provides Recorder services for certain vital records and military discharge documents, but access rules differ from ordinary public land records.
Birth, Death and Marriage Certificates
The Recorder maintains and indexes Shasta County birth, death and marriage certificate records. For records from another county, contact the county where the event occurred or where the marriage license was issued.
Marriage License vs Marriage Certificate
The Recorder FAQ says marriage licenses are obtained from the County Clerk before the ceremony. Public marriage licenses are then returned and recorded with the Shasta County Recorder.
Military Discharge DD214
Certified copies of military discharge documents are restricted to authorized people, including the veteran, certain family members, legal representatives and government agencies providing veteran benefits.
Shasta County says there is no fee to obtain a certified copy of a military discharge document when the requester is authorized and follows the required ID and notarized request process.
Shasta County Recorder Office Address, Phone and Hours
The Recorder is located at the Shasta County Assessor/Recorder office in downtown Redding, directly north of the courthouse. Bring your document, payment, PCOR if needed, transfer-tax declaration if a deed is involved, and enough time for staff review.
Shasta County Assessor/Recorder
Address:
1450 Court Street, Suite 208
Redding, CA 96001
Recorder phone: 530-225-5671
Vital Records phone: 530-225-5678
Toll free: 1-800-479-8009
Fax: 530-225-5152
Hours: Monday–Friday, 8:00 a.m. to 5:00 p.m., excluding holidays.
Recording arrival guidance: Be at the office by 4:30 p.m. for document examination before recording.
Open Recorder Map ↗Official Shasta County Recorder Links and What to Do After Opening Them
Use these official resources for live record searches, recording requirements, current fees, copy questions, PCOR forms, homestead-declaration guidance and fraud routing. Each important link includes what to do next.
Shasta County Recorder Home
Official Recorder department page for services, contact information, official records, vital records and Recorder navigation.
- Confirm the page is for Shasta County Recorder.
- Use the left-side Recorder links for Official Records Index, Fees, Forms, FAQ and Recording Info.
- Check contact details before visiting or mailing documents.
- Use the Recorder email or phone if a document type or fee is unclear.
Online Official Records Index
Official Recorder-linked index for checking recorded documents by grantor/grantee name and related record references.
- Open the index and read any disclaimer.
- Use Grantor/Grantee search when checking whether a deed, lien, release or reconveyance was recorded.
- Search other names, former names, business names or trust names if the first search fails.
- Save the document number and recording date before requesting a copy.
Recording Info & Requirements
Official checklist for recordable documents, signatures, acknowledgement, APN, margins, paper size, transfer tax and PCOR rules.
- Confirm the property is located in Shasta County.
- Check signature, acknowledgement, notary, legibility, APN and margin requirements.
- Review Documentary Transfer Tax requirements for deeds.
- Download or prepare the PCOR when ownership transfer rules require it.
- Fix document-format problems before visiting to avoid penalties or rejection.
Recorder Fees
Official fee page for recording, copies, map copies, certification, SB2 fee, transfer tax, PCOR penalty and vital record fees.
- Check whether your request is a recording, document copy, map copy, certification or vital record.
- Count pages and note whether every page is exactly 8.5" × 11".
- Check whether SB2, Real Estate Fraud Fee, DTT or PCOR penalty could apply.
- Call the Recorder before mailing payment for complex deeds or multi-document recordings.
Recorder Frequently Asked Questions
Official FAQ for liens, copy requests, deed-copy letters, property-file myths, office hours, returned documents and online image limits.
- Use the lien-search answer if you need to check documents recorded under your name.
- Read the deed-copy letter warning before paying a private copy service.
- Read the returned-document answer if your recorded original has not come back by mail.
- Read the property-file answer before asking for “everything affecting my property.”
Recorder Forms
Official Recorder forms page, including forms referenced for PCOR, military discharge requests and other Recorder workflows.
- Open the forms page before recording a deed or requesting restricted documents.
- Download the PCOR if the recording requirements page says it is needed.
- Use military discharge request forms only if you are an authorized requester.
- Do not assume the Recorder provides blank deed forms for transfer work.
Declaration of Homestead
Official informational page about California homestead protection and recording a Declaration of Homestead.
- Read the warning that homestead law is technical and the page is not legal advice.
- Confirm the property type and homeowner-residency concept.
- Choose the correct form type only after legal review if unsure.
- Complete, sign and notarize the declaration before presenting it for recording.
Shasta County Assessor
Use the Assessor for parcel, value, assessment, ownership-in-assessment records, exemptions and property assessment inquiries.
- Use this office if the issue is assessed value, parcel information, exemption or assessment inquiry.
- Use online assessment inquiry when you need parcel or property information before a Recorder search.
- For tax-bill payment, go to the Tax Collector instead.
- For recorded deed copies, return to the Recorder once you have the right owner or parcel context.
Shasta County Tax Collector
Official county office for property-tax bills, online tax payments, delinquency questions and tax statement support.
- Use this office for property-tax bill or payment questions.
- Use online payment tools for tax payment, not Recorder links.
- Call 530-225-5511 if the annual property tax statement is not received by the county’s stated timing.
- Use Recorder records only when the tax issue depends on a recorded document.
District Attorney — Real Estate Fraud Resources
Official county routing for concerns about fraudulent real estate transactions or recorded real estate documents.
- Use this route if you believe a fraudulent real estate document was recorded.
- Gather the Recorder document number, recording date, parties and a copy of the suspicious document.
- Do not ask Recorder staff to erase a record without the correct legal process.
- Speak with legal counsel or a title company if ownership or title is at risk.
Common Shasta County Deed and Recorder Mistakes
Mistakes That Cause Delay
- Arriving after 4:30 p.m. with a document that still needs examination.
- Submitting a deed without APN, PCOR or transfer-tax declaration when required.
- Expecting the Recorder to prepare your deed or choose the correct legal form.
- Assuming the Recorder keeps one complete property file for every parcel.
- Paying a private deed-copy letter without checking Recorder copy fees.
- Asking the Recorder to correct a credit report or remove a lien from credit records.
- Assuming a reconveyance means a new deed will be issued after mortgage payoff.
- Calling the Recorder for property-tax payments or assessment appeals.
Better Workflow
- Search the Official Records Index before requesting copies.
- Save the document number and recording date.
- Use the Assessor for APN, assessment and property-value context.
- Check Recorder fees before mailing documents.
- Bring documents before 4:30 p.m. for same-day recording review.
- Use a title company for full title search questions.
- Use the District Attorney route for suspected real estate fraud.
- Use the Tax Collector for tax bills and payments.
What Should You Do Next?
| Your Situation | Best Next Step | Correct Office / Tool |
|---|---|---|
| You need a copy of a recorded deed. | Search the Online Official Records Index by grantor/grantee name or document number, then request a regular or certified copy. | Recorder Official Records Index |
| You need to record a deed. | Prepare the document, include APN, complete transfer-tax declaration, include PCOR if required, verify fees and arrive before 4:30 p.m. | Shasta County Recorder |
| You only know the property address. | Use Assessor resources first to identify parcel and assessment details, then use Recorder records for recorded documents. | Shasta County Assessor |
| You paid off a deed of trust. | Search for a Reconveyance or Substitution of Trustee and Reconveyance rather than expecting a new deed. | Recorder Official Records Index |
| You believe a fraudulent deed or lien was recorded. | Get the recorded document reference and use District Attorney real estate fraud resources or legal counsel. | Recorder + District Attorney |
| You need to pay property taxes. | Use the Tax Collector’s payment tools. The Recorder does not collect property-tax payments. | Shasta County Tax Collector |
Shasta County Recorder FAQs
Where is the Shasta County Recorder located?
The Shasta County Recorder is located at Shasta County Assessor/Recorder, 1450 Court Street, Suite 208, Redding, CA 96001. The main Recorder phone number is 530-225-5671.
What are the Shasta County Recorder office hours?
The Recorder’s Office is open Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding holidays. For recording documents, the Recorder FAQ says to be at the office by 4:30 p.m. so staff has time to examine the documents.
How do I search Shasta County recorded documents online?
Use the Recorder’s Online Official Records Index. Search by grantor/grantee name or document reference, and try other names, business names, trust names or forms of a name if the first search does not show the expected record.
Can I search by street address in Recorder records?
Recorder records are maintained by document number and grantor-grantee name, not as one complete property file for each address. If you only have an address, use the Assessor first to find parcel and ownership context.
How much does it cost to record a document in Shasta County?
The Recorder fee page lists a regular recording fee of $14 for the first page and $3 for each additional page. Extra charges may apply for SB2, nonstandard pages, transfer tax, real estate fraud fee, missing PCOR, additional titles or other document-specific issues.
How much is a Shasta County deed copy?
The current fee page lists official record copies at $4.60 for the first page and $0.60 for each additional page, with certification listed at $2.60 per document. Always verify the fee page before ordering because fees can change.
Does the Recorder prepare deeds or provide blank forms?
No. Shasta County states that the Recorder is prohibited from giving legal advice or assisting in document preparation and does not provide legal forms or notary services. The limited exception mentioned by the county is for Restrictive Covenant Modification forms.
What is a Preliminary Change of Ownership Report?
A Preliminary Change of Ownership Report, or PCOR, is commonly required when transferring property to anyone other than a spouse. If required but not submitted at recording, Shasta County lists a $20 PCOR penalty.
What if I think a fraudulent document was recorded against my property?
The Recorder FAQ directs users with fraudulent-recording concerns to the Shasta County District Attorney’s real estate fraud resources. Save the document number, parties, recording date and a copy of the suspicious document before seeking help.
Is this website the Shasta County Recorder?
No. County-Appraisal-District.org is an independent educational resource. It is not the Shasta County Recorder, Shasta County Government, the Assessor, the Tax Collector, a title company, a law firm or a consumer reporting agency.
Independent Educational Guide
County-Appraisal-District.org is an independent informational resource. It is not the Shasta County Recorder, Shasta County Assessor/Recorder, Shasta County Government, Shasta County Tax Collector, Shasta County Superior Court, Shasta County District Attorney, a title company, a law firm or a consumer reporting agency.
This guide explains how to use official public-record tools and county offices. It is not legal advice and does not replace official recorded documents, title insurance, a boundary survey, a court order, tax-office records, assessment records or professional legal review.
Do not use property-owner data, deed records, lien records, vital records, tax records or public-record search results for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes.