Pima County AZ Recorder Office: Address, Deed Records, Document Search, Fees & Recording Guide
The Pima County Recorder Office has two separate public functions: recording public documents and maintaining voter registration records. For deed and land-record searches, use the Recorder’s public records tools. For property values, parcel details or property taxes, use the Pima County Assessor or Treasurer instead.
This guide explains the Downtown and Eastside Recorder locations, mailing addresses, online public search, clean-copy purchases, recording fees, Arizona recording requirements, Affidavit of Property Value rules, Fraud Notify alerts, document pickup timing, voter-registration services, and the correct office for property-tax questions.
What Does the Pima County Recorder Office Do?
The Pima County Recorder records, indexes, images and preserves public documents, with most recorded documents involving land transactions. The office also maintains the official Pima County voter roll, processes voter-registration forms, and supports early voting and ballot-by-mail voting during elections.
Use the Recorder For
- Recorded deeds and real-estate documents.
- Mortgages, releases, reconveyances, liens and judgments.
- Recorded maps, plats and surveys.
- Public search, clean copies and certified copies.
- Fraud Notify alerts for recorded-name activity.
Use the Assessor For
- Parcel search by address, owner or parcel number.
- Valuation, classification and exemptions.
- Owner mailing address changes.
- Property details for tax and assessment records.
- Property-value appeal forms and deadlines.
Use Treasurer / Courts For
- Treasurer: property-tax bills and payments.
- Superior Court Clerk: marriage, divorce and court records.
- Arizona DOR: Affidavit of Property Value form.
- Attorney/title company: deed preparation and title opinions.
- Pima County Elections: ballot tabulation and election operations.
Recorder vs Assessor vs Treasurer vs Court Records in Pima County
Many Tucson-area property tasks require the correct office. Use this table before calling or visiting.
| Your Task | Start With | Why | Helpful Next Step |
|---|---|---|---|
| Find a recorded deed, mortgage, release or lien | Pima County Recorder | The Recorder maintains the public document recording index and document images. | Use the Public Records Research page and Public Access Portal. |
| Search property by address or parcel number | Pima County Assessor | The Assessor parcel search is organized around parcels, values and property details. | Use parcel information to improve Recorder and Treasurer searches. |
| Record a deed or other land document | Recorder + Arizona recording requirements | The document must meet statutory recording requirements and proper fees must be paid. | Prepare title/caption, signatures, margins, legal description and Affidavit of Property Value if required. |
| Pay or verify property taxes | Pima County Treasurer | The Treasurer handles tax bills, tax inquiry and payments, not deed recording. | Use Treasurer tax inquiry when preparing for closing or delinquency review. |
| Change property-owner mailing address | Pima County Assessor | The Treasurer says the Assessor manages property-owner mailing address changes. | Use Assessor parcel/contact tools or the address-change form. |
| Get marriage, divorce or court records | Clerk of the Arizona Superior Court in Pima County | Marriage licenses, divorce documents and court case records are not Recorder land records. | Use the court clerk for case-related records. |
How to Search Pima County Recorded Documents Online
Pima County’s Public Records Research page lets users search recorded documents through the Public Search Portal. Watermarked document images may be viewed, printed or downloaded free of charge, but those images are unofficial and not acceptable for recording purposes.
Decide Whether You Have a Document Clue or Only a Property Clue
If you have a recorded document number, recording date, party name, docket/page, sequence number, map/plat reference or document type, start with the Recorder search. If you only know a street address, begin with the Pima County Assessor parcel search.
Open the Public Records Research Page
Use the Recorder’s official Public Records Research page, then open the county-linked Public Access Portal or search instructions. Avoid third-party pages that charge for records before you check the official source.
Search by Name, Recording Details or Document Type
Try the grantor or grantee name, business name, trust name, document type, date range, map or plat reference, docket/page, sequence number, or recorded-document number if the current portal offers those filters.
Understand Watermarked vs Clean Copies
Free portal copies may include watermarks and are considered unofficial. If you need a clean copy for a new recording, transaction file, attorney review or certified use, purchase a clean copy through the portal or request it from the Recorder.
Check Historic Records Carefully
Pima County notes that many historic documents have not yet been digitally indexed. Historic document images may be viewed during business hours at the Downtown or Eastside Recorder locations.
Save the Reference Before Ordering
Save the document type, recording date, sequence number, docket/page, party names and any map or plat reference before ordering a copy or asking staff for help.
How to Record a Document With the Pima County Recorder
Pima County offers in-person, mail and electronic recording options. A document becomes part of the permanent public record only if it is complete, meets Arizona statutory recording requirements, and the proper fees are paid.
Confirm the Property or Document Belongs in Pima County
Confirm that the property or record relates to Pima County, Arizona. Pima County includes Tucson, Marana portions, Oro Valley, Sahuarita, Green Valley, South Tucson, Vail-area properties and surrounding unincorporated communities.
Prepare the Document With a Clear Title or Caption
Pima County’s recording requirements say each document must have a title or caption briefly stating the nature of the document. The document must also be sufficiently legible for the Recorder to make certified copies from the recorded image.
Check Signatures, Paper Size, Print Size and Margins
Documents must generally have original signatures or permitted copies of original signatures, be no larger than 8.5 by 14 inches, use print no smaller than 10-point type, and include required margins, including a two-inch top margin on the first page.
Attach the Affidavit of Property Value When Required
Documents evidencing a transfer of title to real property must include a complete legal description and be accompanied by an Affidavit of Property Value unless an exemption applies. Exempt transfers must include the Arizona Department of Revenue exemption letter and number when required.
Choose In-Person, Mail or Online Recording
In-person recording is available at the Downtown office and limited Eastside office services. Mail recording uses separate USPS and UPS/FedEx addresses. Electronic recording is available through the Recorder’s self-service Document Recording portal.
Bring Valid Photo ID for In-Person Recording
Beginning September 8, 2026, customers presenting documents for recording in person must show valid photo identification such as a state driver license, state ID, tribal ID or qualifying government-issued ID.
Pay the Correct Fee
Pima County lists a $30 flat fee for recording a regular document. Additional fees apply for copies, certifications, mail processing, maps/plats, return of improperly submitted documents and online card convenience charges.
Confirm Document Return Method
Pima County’s document pickup page explains that original documents are commonly mailed back by default, with pickup or scan-and-return options in some cases. Recorded images are generally available online within three business days.
Pima County Recorder Fees: Recording, Copies, Maps and Certifications
Pima County uses a flat recording fee for most recorded documents. Copy and certification fees are separate. Always verify the current fee schedule before mailing documents or paying through the online portal.
| Fee Type | County-Listed Amount | When It Applies | Planning Note |
|---|---|---|---|
| Recording any regular document | $30.00 | Most documents required or authorized by law to be recorded. | Based on the Pima County Recorder fee schedule and A.R.S. § 11-475. |
| Government agency recording | $15.00 | Government-agency recording category. | Confirm agency eligibility before relying on this lower amount. |
| Military discharge recording | No charge | Military discharge recording under A.R.S. § 11-465. | Ask about access restrictions and copy eligibility before submitting. |
| Paper copy, 8.5 × 11 | $0.25 per image | Standard paper copies. | Watermarked portal views are not clean official recording copies. |
| Paper copy, 11 × 17 | $0.50 per image | Larger paper copy size. | Used when document/map format requires larger output. |
| Digital copy | $0.25 per document | Digital document copy purchase. | Email delivery may take processing time. |
| Certified copy | $1.00 per image | Certified copy image charge. | Certificate seal fee is separate. |
| Certificate with seal | $3.00 per certificate | Seal attached to certified copies. | Needed when a certified copy must be formally certified. |
| Mail processing fee | $1.00 per document | Mail-related processing. | Use correct USPS or UPS/FedEx address. |
| Subdivision plat or map recording | $24.00 first image; $20.00 each additional image | Subdivision plats/maps and survey or other maps, depending on category. | Map recording has separate technical requirements. |
Pima County Recorder Fee Estimator
Use this calculator for planning only. It estimates common Pima County Recorder fees, but the Recorder’s Office determines the official amount.
This estimate does not include every possible portal convenience fee, rejected-document correction cost, legal fee, title-company fee, postage, escrow charge, transfer-related cost, or tax payment. Confirm the official total before submitting.
Pima County Recording Requirements Checklist
Use this checklist before presenting a deed, release, lien, affidavit, map, plat, easement, power of attorney or other document for recording.
Document Requirements
- Title or caption briefly stating the nature of the document.
- Original document or copy of original that is sufficiently legible.
- Original signatures or allowed carbon copies of signatures.
- Paper no larger than 8.5 by 14 inches.
- Print size no smaller than 10-point type.
- At least one-half inch margins on bottom, left and right sides.
- At least two inches of vertical top margin on first page.
- Recording date and docket/page or sequence number when modifying a prior recorded document.
Real Property Transfer Items
- Complete legal description for title-transfer documents.
- Affidavit of Property Value when required.
- Arizona DOR exemption letter and number for exempt transfers when required.
- High-resolution clean copies for attachments to new recordings.
- Correct recording fee payment.
- Valid photo ID for in-person recording beginning September 8, 2026.
- Correct return address for original document return.
- Attorney or legal-document-preparer review when the form choice is unclear.
Fraud Notify, Document Pickup, Copies and Voter Registration
Pima County Recorder services go beyond deed recording. These tools are useful for homeowners, businesses, voters, title professionals and people ordering document copies.
Fraud Notify
Fraud Notify is a free Recorder service that emails alerts when a document is recorded with your individual or business name. It is an early-warning tool, not title insurance or a recording block.
Document Pickup
Original document return depends on how the document was submitted. The default return is often mail, while some pickup and scan-return options have separate timing rules.
Clean Copies
Free watermarked images are useful for research, but clean copies should be purchased when the document will be used as an attachment for a new recording or official transaction file.
Voter Registration
The Recorder is trustee of the official Pima County voter roll and processes voter registration. Election operations and ballot tabulation may involve separate Pima County election offices.
Pima County Recorder Office Address, Hours, Phone and Map
Pima County has a Downtown Tucson office and an Eastside office with limited services. The street offices are not the USPS mailing address, so use the correct mailing route when sending original documents.
Main Downtown Office
Address:
240 N Stone Avenue
Tucson, AZ 85701
Services listed: Voter registration, document research and recording.
Hours: Monday–Friday, 8:00 AM–5:00 PM.
Important: Do not mail USPS documents to this street address.
Recording questions: 520-724-4350
Open Downtown Map ↗Eastside Office
Address:
6920 E Broadway Blvd, Suite D
Tucson, AZ 85710
Services listed: Limited services available.
Hours: Monday–Friday, 8:00 AM–4:30 PM.
Lunch closure: 12:00 PM–1:00 PM.
Important: Do not mail USPS documents to this street address.
Open Eastside Map ↗Official Pima County Recorder, Public Search, Fee and Property Resources
Use these official resources before submitting documents, purchasing copies, relying on a search result, changing property information or paying taxes.
Pima County Recorder — What We Do
Official source explaining the Recorder’s two functions: document recording and voter registration.
- Open the official Recorder page.
- Read the “Recording of Documents” section for land-record services.
- Read the “Voter Registration” section if your question is voter-record related.
- Use the location block for Downtown, Eastside and mailing-address details.
Pima County Public Records Research
Official starting point for searching recorded documents, viewing watermarked copies and purchasing clean copies.
- Open the Public Records Research page.
- Use the Public Search Portal or instructions link.
- Search by name, document number, recording date, docket/page, sequence number or document type when available.
- Purchase a clean copy if the free image is watermarked or unofficial.
Pima County How to Record a Document
Official recording workflow for online, in-person and mail recording.
- Read the online self-service Document Recording portal instructions.
- Check the 4 PM Tucson time processing note.
- Choose in-person, USPS mail, UPS/FedEx or electronic recording.
- Include original signatures and correct payment when recording by mail.
Pima County Recording Requirements
Official requirements for document title/caption, signatures, legibility, margins, legal description and Affidavit of Property Value.
- Review the photo-ID notice for in-person recording.
- Check title/caption, signature, print-size and margin requirements.
- For title transfers, verify legal description and Affidavit of Property Value rules.
- Check map-recording requirements if your document is a plat, survey or map.
Pima County Recording Fees
Official fee schedule for recording documents, copies, certifications, mail processing and maps/plats.
- Open the fee page.
- Confirm the $30 regular document recording fee.
- Check copy, certified-copy, mail-processing and map/plat fees.
- Review payment instructions before mailing or visiting.
Arizona DOR — Affidavit of Property Value
Official Arizona Department of Revenue form used to report sale price, sale date and other required property-sale information.
- Open the ADOR Affidavit of Property Value page.
- Download the current form and instructions.
- Open the PDF in Adobe Acrobat if browser filling causes issues.
- Attach it to the deed or transfer document when Arizona law requires it.
Pima County Fraud Notify
Free email alert service when a document is recorded with your individual or business name.
- Open the Fraud Notify page.
- Create an account and activate it through the email verification link.
- Log in, continue past the disclaimer and create alerts for names to monitor.
- Click Save so the alert is actually added.
Pima County Document Pickup
Official explanation of how original recorded documents are returned after mail, in-person or map recording.
- Open the Document Pickup page.
- Find your recording method: mail, in person or maps.
- Check the default return method and timeframe.
- Bring your recording receipt if picking up in person.
Pima County Assessor Parcel Search
Use this when you only know a street address, owner name or parcel number and need property details before Recorder searching.
- Open the Assessor parcel search.
- Search by parcel, owner or address.
- Save the parcel number, owner spelling and property address.
- Use those clues to search Recorder documents or Treasurer tax records.
Pima County Treasurer
Official office for property-tax bills, tax inquiry, payments, delinquency questions and tax-lien information.
- Open the Treasurer website.
- Use tax inquiry or property search for payment status.
- Contact the Treasurer for tax bill or delinquency questions.
- Return to the Recorder only for recorded land documents.
Common Pima County Recorder Office Mistakes
Mistakes That Delay Search or Recording
- Mailing USPS recording documents to the Downtown street address instead of the P.O. Box.
- Using a free watermarked portal image as a clean recording attachment.
- Recording a real-property transfer without the required Affidavit of Property Value or exemption documentation.
- Expecting Recorder staff to notarize, prepare a deed or give legal advice.
- Forgetting valid photo ID for in-person recording after September 8, 2026.
- Assuming all historic records are fully digitally indexed.
- Calling the Recorder for property-tax payment or valuation questions.
Better Pima County Workflow
- Use Assessor parcel search first if you only know the address.
- Search recorded documents through the official Public Records Research path.
- Purchase clean copies when the document will be reused for recording.
- Check recording requirements before submitting deeds, affidavits, maps or plats.
- Use the correct USPS or UPS/FedEx mailing address.
- Sign up for Fraud Notify for name-based recording alerts.
- Use the Treasurer for tax bills and payments.
What Should You Do Next?
| Your Situation | Best Next Step | Correct Office / Resource |
|---|---|---|
| You need a copy of a deed, lien, map or recorded document. | Search the Public Access Portal, save the document reference and purchase a clean or certified copy if needed. | Pima County Recorder. |
| You only know the property address. | Search the Assessor parcel records first to get owner, parcel and property details. | Pima County Assessor. |
| You are recording a deed or real-property transfer. | Check recording requirements, prepare Affidavit of Property Value or exemption documentation, then submit in person, by mail or electronically. | Pima County Recorder + Arizona DOR form. |
| You want alerts for possible deed fraud. | Create a Fraud Notify account and save alerts for your individual or business names. | Pima County Recorder Fraud Notify. |
| You need to pay property taxes. | Use the Treasurer’s tax inquiry and payment tools, not the Recorder. | Pima County Treasurer. |
| You need legal advice, deed preparation or a title opinion. | Contact an Arizona attorney, certified legal document preparer or title professional. | Private legal/title professional. |
Pima County Recorder Office FAQs
Where is the Pima County Recorder Office located?
The main Downtown office is at 240 N Stone Avenue, Tucson, AZ 85701. The Eastside office is at 6920 E Broadway Blvd, Suite D, Tucson, AZ 85710. Do not use these street addresses for USPS recording mail; the USPS mailing address is Pima County Recorder, P.O. Box 3145, Tucson AZ 85702-3145.
What are the Pima County Recorder office hours?
The Downtown office is listed as open Monday through Friday, 8:00 AM to 5:00 PM. The Eastside office is listed as open Monday through Friday, 8:00 AM to 4:30 PM, and closed for lunch from 12:00 PM to 1:00 PM.
Can I search Pima County recorded documents online?
Yes. Use the Pima County Recorder Public Records Research page and the Public Search Portal. Free portal images may be watermarked and unofficial, so purchase clean or certified copies when an official or recording-quality copy is needed.
How much does it cost to record a document in Pima County?
Pima County’s fee schedule lists a $30 flat fee for recording any regular document. Government agency recordings, military discharges, copies, certifications, mail processing, maps and plats have separate fee rules.
Can I record a document online with the Pima County Recorder?
Yes. Pima County offers a self-service Document Recording portal. Documents received after 4 PM Tucson time are processed the next business day, and holiday processing cutoffs may be earlier.
What identification is required for in-person recording?
Effective September 8, 2026, customers presenting documents for recording in person must show valid photo identification under A.R.S. § 11-472. Accepted examples include a state driver license, state ID, tribal ID or qualifying government-issued ID.
Does a deed transfer need an Affidavit of Property Value?
Many documents evidencing a transfer of title to real property must include a complete legal description and an Affidavit of Property Value. If the transfer is exempt, Arizona Department of Revenue exemption letter and number information may be required at the time of recording.
Does the Pima County Recorder provide deed forms or legal advice?
No. The Recorder’s Office says it no longer provides legal forms and cannot give legal advice. Use an Arizona attorney, certified legal document preparer, title company, Arizona Courts self-help resources or other proper legal-form resources if you need help preparing documents.
What is Pima County Fraud Notify?
Fraud Notify is a free Pima County Recorder service that emails an alert when a document is recorded with your individual or business name. It is an early-warning service, not a title lock, insurance policy or legal determination of ownership.
Can I use Pima County Recorder records for background checks?
No. This guide is for land-record, public-record and property-record research. Do not use Recorder, Assessor, Treasurer or property-owner records for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website and is not affiliated with Pima County Government, the Pima County Recorder, Pima County Assessor, Pima County Treasurer, Arizona Department of Revenue, Pima County Elections, the Clerk of the Arizona Superior Court, any title company or any law firm.
Recording acceptance, public-record access, copy availability, fee totals, e-recording eligibility, voter-record procedures, property-tax payment status, title consequences and legal requirements are determined by the responsible official office, Arizona law and vendor systems. Always verify current requirements with the official office before relying on a document for a legal or financial transaction.
This website is not a Consumer Reporting Agency. Public property and recorded-document information should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes.