PIMA COUNTY, ARIZONA • RECORDED DOCUMENT SEARCH • UPDATED OCTOBER 2026
Pima County AZ Document Search: Recorder Records, Deeds, Copies & Online Search Guide
The Pima County Recorder document search helps you find recorded deeds, deeds of trust, mortgage releases, liens, easements, plats and other public land records in Pima County, Arizona.
You can search online and view watermarked document images for free. If you need a clean or certified copy, the Recorder provides several purchase options.
This guide explains the official search process, how to find older documents, what the records mean, current fees and the correct Pima County office to contact.
START HERE
Pima County Recorder Document Search: Quick Facts
The Recorder preserves recorded instruments affecting property in Tucson, Oro Valley, Marana, Sahuarita, South Tucson, Green Valley and other Pima County communities.
The Recorder’s search is organized around recorded documents. It is different from the Assessor’s parcel database and the Treasurer’s property-tax system.
OFFICIAL SEARCH WORKFLOW
How to Search Pima County Recorder Documents Online
Pima County uses a Tyler-hosted public self-service portal for recorded-document research.
The county’s Public Records Research page is the safest starting point because it links to the current portal and its official instructions.
Search deeds, liens, releases, maps and other recorded documents.
Open the Recorder’s Public Access Portal
Choose Search Recorded Documents from the official Public Records Research page.
Read the disclaimer on the Tyler portal before using the search tools.
Go Directly to the Portal ↗Choose Official Records Search
Select the current official-records search option.
If researching an older deed, look for the separate Historical Index Search option instead.
Search by an individual’s name
Enter the last name first, followed by the first name.
If you receive no results, try the surname alone or remove punctuation and middle initials.
Search trusts, businesses or lenders
A recorded deed may list an LLC, family trust, corporation or another entity instead of an individual homeowner.
Try the business or trust name when the individual-name search does not find the expected document.
Use recording dates and document clues
Narrow the results using any date, document-type, sequence-number or docket/page fields offered by the portal.
A closing date, mortgage payoff date or recorded document reference can make a search more precise.
Open the correct record and preview its image
Compare the parties, document type, recording date and property description.
Free previews contain an unofficial-copy watermark. They are useful for research but should not be treated as certified originals.
Save the sequence number or docket/page
Keep the recording reference and date before leaving the search.
These details are needed when requesting a copy, contacting the Recorder or referring the document to a title professional.
PROPERTY-ADDRESS LOOKUP
How to Find Pima County Recorded Documents by Property Address
A street address does not always correspond to a searchable field in a recorded-document index.
Pima County’s Assessor and GIS systems are better starting points when you need to identify the parcel and owner.
Option 1: Pima County Assessor Parcel Search
The Assessor allows you to search by parcel, property address or owner name.
Open Official Assessor Parcel Search ↗Enter the street address, parcel number or owner name in the search field.
Open the matching parcel and note the owner’s name, parcel number and any related recording information.
Return to the Recorder search with those details.
Option 2: Pima County GIS Parcel Search
The county GIS search is useful when an address does not return the result you expected.
It supports searches by street number, detailed address, taxpayer name and parcel code.
Open Pima County GIS Parcel Search ↗Start with the street number or detailed address fields.
If using a parcel code, enter the county’s book-map-parcel identifier in the format accepted by the system.
Verify the parcel details before using the Recorder’s search.
OLDER DEEDS & HISTORICAL INDEXES
How Far Back Does the Pima County Recorder Search Go?
Pima County’s current online recorded-document search primarily covers documents recorded since 1982.
The county also provides a Historical Index Search for older material.
However, not every historical document has been fully indexed or made available through the modern electronic search.
Searching a historical deed
First, search the modern index for the most recent known deed.
Use any earlier docket, page, sequence or party information referenced in that document.
Then open the Historical Index Search from the self-service portal.
If the earlier document is still unavailable, the Recorder says historical images may be viewed during business hours at its Tucson office locations.
Open Recorder Historical Search Entry Point ↗Select the Public Access Portal, then find Historical Index Search.
Save all available historical references and call 520-724-4350 if the image cannot be located.
UNDERSTAND THE SEARCH RESULT
How to Read Pima County Recorder Document Results
Recorder search results often contain more than one instrument for the same property.
A deed, deed of trust, release, lien or affidavit has a different purpose. Understanding the document type helps prevent mistakes.
Three commonly confused documents
Deed: May transfer or evidence an ownership interest in real property.
Deed of trust: Commonly secures a real estate loan in Arizona. It is not the same as the ownership deed.
Deed of reconveyance: Commonly records the release of the deed-of-trust security interest after the underlying obligation has been satisfied.
DOCUMENT IMAGES & COPIES
Free Watermarked Images vs Clean and Certified Copies
Pima County permits free viewing, downloading and printing of watermarked document images through the Public Search Portal.
These are unofficial research copies. They are not suitable for use as clean attachments to a new recording.
Watermarked preview
Useful for identifying the correct deed, checking names and reviewing document contents.
FreePurchased document
Obtain a clean digital copy through the portal or Recorder’s Office.
$0.25 base digital-copy feeCertified copy
Request a certified copy when a court, lender, title company or government office requires it.
Per-image and seal fees applyHow to purchase a copy online
1. Locate the document in the Public Search Portal.
2. Open the correct search result or preview.
3. Select the shopping-cart icon or Purchase option.
4. Choose the clean digital copy or applicable certification option.
5. Review the final charges before completing checkout.
Choose the online, in-person or mail request method.
If requesting by mail, include the docket/page or sequence number, names on the document, recording date and your phone number.
How long do document requests take?
The Recorder advises allowing approximately two days for emailed document requests and seven days for mailed documents.
These are county guidance periods, not guaranteed delivery times.
OFFICIAL FEE SCHEDULE
Pima County Recorder Search, Recording and Copy Fees
The Recorder’s published schedule lists the following fees for common recording and document-copy services.
Example: Certified copy of a four-image deed
Mail processing, online payment fees or other applicable services are additional. Verify the actual order total before paying.
How to pay recording fees
The Recorder lists Visa, Mastercard, cash, checks and money orders among its accepted payment methods.
Card payment options vary by transaction type. The county says it does not accept credit-card details over the phone or through the mail.
Checks must be preprinted with the payer’s name and made payable to the Pima County Recorder.
Verify Official Recorder Fees ↗Locate your document’s category and check whether you are paying for recording, a regular copy, a certified copy or a map.
Add any applicable certification, return or payment-processing charges.
RECORD A NEW DOCUMENT
How to Record a Deed or Land Document in Pima County
Pima County accepts eligible documents in person, by mail and through its electronic document-recording service.
A document must be complete, meet Arizona recording requirements and have the correct fee paid before it can be recorded.
1. Prepare the instrument. Check names, document title, legal description, signatures and acknowledgment requirements.
2. Check the format. The first page needs a two-inch top margin, with at least half-inch side and bottom margins.
3. Review the Affidavit of Property Value. Many transfers require the affidavit unless a statutory exemption applies.
4. Bring photo identification. Pima County began requiring valid photo ID for in-person recording submissions on September 8, 2026, subject to applicable law.
5. Pay the recording fee. Most documents have a flat $30 recording fee.
6. Submit and retain your reference. Use the office, mail route or self-service recording portal.
Arizona document-format requirements
Affidavit of Property Value
Under A.R.S. § 11-1133, many real-property title transfers require an Affidavit of Property Value.
Exempt transfers must meet the applicable requirements under A.R.S. § 11-1134.
The Recorder’s requirements page explains that a missing or incomplete affidavit can cause a document to be returned.
Open Pima County Recording Requirements ↗Review the document format, signature, legal-description and Affidavit of Property Value sections.
Check the Arizona statutes or consult an attorney before treating a transfer as exempt.
Electronic document recording
Pima County’s current Tyler self-service system supports electronic recording and online fee payment for eligible documents.
The county says documents received after 4 PM Tucson time are processed the next business day.
Open Official eRecording Instructions ↗Select the self-service Document Recording portal and review the submission instructions.
Check whether your document type qualifies for online recording, then review the fees and confirmation process.
LOCAL OFFICE INFORMATION
Pima County Recorder Address, Phone, Office Hours & Google Map
The Pima County Recorder operates downtown and Eastside service locations in Tucson.
The downtown office is the main document research and recording location. The Eastside office provides limited services.
Pima County Recorder
Recorder: Gabriella Cázares-Kelly
Address: 240 N Stone Avenue, Tucson, AZ 85701
Hours: Monday–Friday, 8:00 AM–5:00 PM
Document services: 520-724-4350
Email: Recording@recorder.pima.gov
Important: This is not the USPS mailing address.
Pima County Recorder — Eastside
Address: 6920 E Broadway Blvd, Suite D, Tucson, AZ 85710
Hours: Monday–Friday, 8:00 AM–4:30 PM
Lunch closure: 12:00 PM–1:00 PM
Services: Limited Recorder services.
Important: Do not use this address for mailed requests.
Google Map — Downtown Recorder’s Office
Correct mailing addresses
Pima County Recorder
P.O. Box 3145
Tucson, AZ 85702-3145
Pima County Recorder
240 N Stone Avenue
Tucson, AZ 85701
For mail recording, the Recorder instructs customers to include documents with the required signatures and a check or money order for the correct recording fee.
Other Pima County offices
Pima County Assessor
Parcel numbers, property valuations, ownership-display information, exemptions and mailing-address issues.
Phone: 520-724-8630
Search Assessor Parcels ↗Pima County Treasurer
Property-tax statements, payments, tax balances and delinquency inquiries.
Phone: 520-724-8341
Search Tax Records ↗Clerk of the Superior Court
Court records, probate matters, divorce proceedings and marriage-related court records.
Open Superior Court Resources ↗Pima County Government Assistance
Help identifying the correct department for county services.
Phone: 520-724-9999
Open County Staff Directory ↗PROPERTY RECORD MONITORING
Pima County Fraud Notify and Suspicious Document Alerts
The Recorder offers Fraud Notify, a free email alert service for individuals and businesses.
It can notify you when a newly recorded document matches a name you registered.
1. Open the official Fraud Notify page.
2. Create an account using your email address.
3. Verify your account through the email activation link.
4. Sign in and create alerts for individual or business names.
5. Click Save to activate your alerts.
Follow the county’s two-step enrollment instructions.
After email verification, log in and add the names you want to monitor.
SEARCH TROUBLESHOOTING
Common Pima County Document Search Problems
I only have the property address
Start with the Pima County Assessor Parcel Search.
Find the owner name or parcel details before searching recorded documents.
I searched the owner’s name but found nothing
Try last-name-first order, alternate spellings, shorter names or a trust or LLC name.
Search the previous owner if you are looking for the deed that transferred the property.
I can see the deed but it contains a watermark
This is the normal free unofficial preview.
Purchase a clean digital copy or request certification if required.
My old deed does not appear in the current search
Try the Historical Index Search for older recordings.
If no image is available, contact the Recorder about in-office historical records.
I recently paid off my mortgage
The original ownership deed is usually recorded when the property is purchased.
After payoff, search for a deed of reconveyance or other recorded release of the deed of trust.
I want to know if a lien is recorded
Search the relevant owner name and document types for recorded liens or judgments.
A complete lien or title search may require professional examination beyond the online results.
I need a document for court or a lender
Ask the recipient whether a certified copy is required.
A free watermarked preview may not meet its requirements.
My document was rejected for recording
Check margins, signatures, acknowledgment, title, legal description, affidavit requirements and fees.
Contact the Recorder for a procedural explanation or a qualified attorney for legal corrections.
I cannot access the Tyler search portal
Return to the Recorder’s Public Records Research page and follow its current portal link.
Check your browser settings or call 520-724-4350 for assistance.
FREQUENTLY ASKED QUESTIONS
Pima County Recorder Document Search FAQs
Where can I search Pima County Recorder documents online?
Use the official Pima County Recorder Public Records Research page and its Tyler self-service portal to search recorded deeds, liens, releases, maps and other documents.
Is the Pima County Recorder document search free?
Yes. You can search and view, print or download watermarked unofficial document images without charge. Clean and certified copies have applicable fees.
How do I search Pima County deeds by owner name?
Search the person’s last name first, followed by the first name. Try alternate spellings, prior owners, trusts or business names if the record does not appear.
Can I find Pima County Recorder records by street address?
Start with the Pima County Assessor or GIS parcel search to identify the property and owner. Then use the relevant names or recording references in the Recorder search.
How far back does the online Recorder search go?
The main modern recorded-document search covers documents since 1982. The portal also provides a Historical Index Search, although some older documents are not fully digitally indexed.
How do I order a clean or certified deed copy?
Find the document in the public portal and select the purchase option. You can also request copies in person or by mail using the docket/page or sequence number.
What is the Pima County Recorder’s recording fee?
The standard recording fee is $30 per document. Map recordings, certifications, copies and other special services may have separate charges.
Do I need photo ID to record documents in person?
Yes. Pima County began requiring acceptable photo identification for customers presenting documents for recording in person on September 8, 2026, under A.R.S. § 11-472.
Where is the Pima County Recorder’s main office?
The downtown office is at 240 N Stone Avenue, Tucson, AZ 85701. Document recording services can be reached at 520-724-4350.
Does Pima County Fraud Notify prevent deed fraud?
No. Fraud Notify is a free email-alert service for matching recorded names. It can help identify unexpected recordings but does not block documents or guarantee clear title.
OFFICIAL GOVERNMENT SOURCES
Pima County Recorder, Assessor and Arizona Recording Resources
Use these official county and state resources for current document-search access, recording rules, fees and public-record services.