Pike County Recorder: Search Deeds, Land Records, Recording Fees and Office
The Pike County Recorder’s Office in Waverly, Ohio maintains public land records such as deeds, mortgages, liens, releases and related real-estate instruments. The county’s official online search makes it possible to search recorded documents by party name, document type, number and other indexed information.
This guide explains how to use the Pike County public records system, prepare a deed transfer, estimate Recorder and Auditor fees, locate the office, and avoid mixing up Recorder, Auditor, Map Office and court-record duties.
What the Pike County Ohio Recorder Does
The Recorder records and preserves legal documents affecting real property in Pike County. The Recorder’s index can help locate the public instruments associated with a property, but tax valuations, parcel maps, tax payments and court filings are handled by different agencies.
Recorder
Search deeds, mortgages, releases, easements, liens and other instruments. Ask the office about obtaining regular or certified document copies.
Auditor
Search property owner, parcel, value and tax information; obtain conveyance forms; and process applicable real-estate transfers and fees.
Map Office / Other Offices
Use the Map Office for maps, surveys and description questions. Contact the Treasurer about tax payments and the Clerk of Courts about court records.
How to Search Pike County Deeds and Land Records Online
Pike County’s public search is hosted at pike.oh.publicsearch.us. The search interface supports names, subdivisions, document types, document numbers and recording-date filters, plus index-only and full-text OCR search modes.
Open the official Pike County search portal
Start with the county’s Public Records Search. Confirm the heading identifies Pike County Recorder, Ohio, before entering information. This prevents confusion with Pike County recorders in Pennsylvania, Missouri, Indiana and other states.
Enter a grantor, grantee or document clue
Search a current or former property owner’s name. If you already know the recording document number or subdivision name, enter that instead. The portal’s search box accepts grantor/grantee, subdivision, document type and document-number terms.
Choose a recording date range
Use the start/end dates or one of the convenient ranges such as the last year, six months or 30 days. For an older deed, widen the date range rather than relying on a recent-records filter.
Select index-only or full-text search
Search Index Only searches the fields indexed for the record. Search Index & Full Text (OCR) searches document text and treats multiple entered words as a phrase. OCR can miss text because of document quality or recognition errors.
Review matching recording details
Check the document type, record date, parties, document number and available property-description details. The portal recommends trying its card view for more details after results appear.
Check later recordings or request an official copy
For a mortgage or lien, search for a later release, assignment or satisfaction where applicable. For a legally required copy or a confusing result, call the Recorder at 740-947-2622.
Only know the property’s street address?
Start with the Pike County Auditor property search to identify the owner and parcel. Then search the Recorder by a grantor or grantee name. A street address alone may not identify the correct instrument.
No result for a name?
Try a prior owner, spouse, trust, company, name variation or a different recording period. A deed can be indexed under an entity name instead of the person living at the property. Contact the Recorder if the expected document remains missing.
Which Pike County Recorder Document Should You Look For?
Deed
A recorded instrument transferring an interest in land. Compare the grantor, grantee, recording date, parcel clues and legal description.
Mortgage
A recorded security instrument. Search later filings for a release, assignment or other change rather than assuming it remains active.
Mortgage Release
A document that may evidence satisfaction or release of a prior mortgage. Match the original mortgage reference and affected property.
Lien
A recorded claim affecting property. Legal priority and enforceability may depend on other documents and applicable law.
Plat or Survey
Recorded land-layout documents may help explain parcels or subdivisions, but a current professional survey may still be needed.
Easement
Can involve access, utilities or other rights affecting a property. Confirm the legal description and later related instruments.
How to Record a Deed in Pike County, Ohio
Pike County’s Auditor specifically tells users to call before submitting deed transfers, transfer-on-death instruments, surveys, parcel splits, easements, affidavits, land contracts, mobile-home transfers and related filings. A transfer may need Auditor or Map Office review before it is ready for the Recorder.
Prepare the correct legal document
Use accurate grantor/grantee names, the required legal description, signatures, acknowledgment and relevant prior recording reference. Recording personnel cannot provide individualized legal advice or decide which deed form best accomplishes your transfer.
Confirm the parcel and legal description
Identify the parcel through the Auditor. Contact the Pike County Map Office when survey, split, boundary or description review is needed. The Map Office is listed at 230 Waverly Plaza, Suite 400, phone 740-941-1906.
Select the applicable conveyance form
Review the Real Property Conveyance Fee Statement of Value and Receipt for applicable taxable transfers, or the Statement of Reason for Exemption from Real Property Conveyance Fee when a statutory exemption applies. The Auditor also offers homestead and CAUV conveyance forms for relevant cases.
Confirm the Auditor’s transfer requirements
Ask the Auditor whether additional approvals, signatures, forms, tax information or parcel checks apply. The county lists a conveyance charge of $4 per $1,000 of sale price and a transfer charge of 50¢ per parcel, with a separate survey fee when relevant.
Complete recording through the Recorder
Submit the acceptable document with correct recording fees after applicable transfer processing. Pike County’s Auditor announced that eFiling/eRecording for property transfers is available, but directs users to call the Recorder at 740-947-2622 for instructions.
Verify the recording and property details
Keep the recorded document number and check the official public index. Verify the parcel ownership/transfer information separately with the Auditor after normal processing. If information differs, contact the office responsible for that record.
Pike County Auditor Conveyance Forms Explained
| Form or resource | Main purpose | When to check it |
|---|---|---|
| Real Property Conveyance Fee Statement of Value and Receipt | Provides value and transfer information for applicable real-property conveyances. | When completing a taxable property transfer. |
| Statement of Reason for Exemption from Real Property Conveyance Fee | Documents the reason a transfer claims an exemption. | When the transaction meets an actual statutory exemption. |
| Statement of Conveyance of Homestead Property | Addresses homestead-related conveyance situations. | When the property involves an applicable homestead exemption. |
| Statement of Conveyance of Current Agricultural Use Valuation Property | Addresses transfers involving CAUV-classified land. | When agricultural-use valuation applies. |
| Map Office review | Helps confirm parcel configuration, survey and description questions. | Splits, surveys, easements and other changes requiring map review. |
Pike County Recorder Fees, Conveyance Charges and Copies
Ohio’s recorder-fee statute establishes base recording and copy fees. Pike County’s Auditor separately publishes conveyance and parcel charges. The Auditor’s current $4-per-$1,000 figure is the relevant county rate; do not substitute a different rate found on older third-party directory pages.
| Item | Fee basis | Important qualification |
|---|---|---|
| Typical recording, first two pages | $34 | Ohio Revised Code 317.32; certain instrument categories are treated differently. |
| Each additional recording page | $8 | Count each additional page or fraction of a page as applicable. |
| Marginal/electronic reference | $4 each | For qualifying separate recorded instruments requiring references. |
| Document preservation surcharge | Up to $5, if charged | State law authorizes a local surcharge for applicable documents. Confirm with Recorder. |
| Nonstandard formatting | $20 additional | For applicable documents not meeting Ohio standardization requirements. |
| Ordinary recorded-document copy | $2 per page | General statutory photocopy rate. |
| Certified copy | $2 per page + $1 seal | Confirm the exact requested certification with the office. |
| Auditor conveyance fee | $4 per $1,000 sale price | Applies to relevant taxable transfers; exemptions may change the amount. |
| Auditor transfer fee | $0.50 per parcel | Separate from the Recorder’s recording fee. |
| Survey fee | $0.50 per parcel | Listed by Pike County Auditor; include only when applicable. |
Estimate Pike County Deed Recording and Conveyance Costs
Enter your recording pages, parcel count and taxable sale price. The estimator separates Recorder fees from Auditor charges and allows a survey charge to be included only when relevant.
Educational estimate only: $34 for the first two pages, $8 each additional page, $4 per applicable marginal reference, optional $20 nonstandard charge, $4 per $1,000 taxable conveyance amount, 50¢ parcel transfer and optional 50¢ survey charge. Excludes any locally charged preservation surcharge, special instruments and legal costs.
Ohio Recording Format and Common Rejection Risks
Many recorded instruments are subject to Ohio Revised Code 317.114. A document may incur an additional nonstandard fee when it does not meet the relevant formatting standards.
Document layout checklist
- Use a computer font of at least 10 points.
- Paper must be within the permitted 8½ × 11 to 8½ × 14-inch size.
- Use black or blue ink.
- Avoid highlighting.
- Leave three inches at the top of the first page.
- Leave 1½ inches at the top of subsequent pages.
- Use one-inch side and bottom margins.
Problems formatting cannot fix
- Incorrect grantor or grantee names.
- Missing signature or acknowledgment.
- Wrong or incomplete legal description.
- Unresolved parcel split or survey requirements.
- Incorrect conveyance forms or exemptions.
- Insufficient recording payment.
- A deed that does not legally accomplish the intended transfer.
Electronic Recording and Property Transfers in Pike County
The Pike County Auditor’s website announced that eFiling/eRecording for property transfers is available and specifically instructs users to contact the Recorder’s Office at 740-947-2622 for the procedure.
Before an electronic submission
Confirm the accepted eRecording provider or submission route, document types, signatures, accompanying conveyance forms, payment method and whether a parcel or legal-description review must happen first.
What not to assume
Electronic filing does not necessarily mean every owner can upload any deed directly without registration. It also does not eliminate Ohio deed requirements, legal preparation, Auditor fees or county review.
Pike County Recorder Office Address, Hours and Google Map
Pike County’s property-related offices are located within the Waverly Plaza government-office complex. Choose the correct suite based on whether your question concerns document recording, parcel transfer, maps or taxes.
Pike County Recorder
Recorder: Misty Brewster
Address:
230 Waverly Plaza, Suite 500
Waverly, OH 45690
Phone: 740-947-2622
Office hours: Monday–Friday, 8:30 AM–4:00 PM, excluding applicable holidays.
Get Recorder Directions ↗Other Pike County Property Offices
| Office | Address | Phone | Best reason to contact |
|---|---|---|---|
| Recorder | 230 Waverly Plaza, Suite 500 | 740-947-2622 | Deeds, mortgages, land records, copies, eRecording. |
| Auditor | 230 Waverly Plaza, Suite 200 | 740-947-4125 | Property search, assessments, conveyances, tax values, forms. |
| Map Office | 230 Waverly Plaza, Suite 400 | 740-941-1906 | Parcel maps, survey and legal-description questions. |
| Treasurer | 230 Waverly Plaza, Suite 300 | 740-947-2472 | Tax bills, balances, tax payment and delinquency. |
Official Pike County Recorder, Auditor and Ohio Law Resources
Use these sources to complete the actual task rather than relying on an outdated commercial county-office listing.
1. Pike County Official Recorder Search
County-branded public land-record search covering indexed instruments, date filtering, index search and full-document OCR.
Open Public Records Search ↗- Enter a party name, document type, subdivision or number.
- Select the appropriate recorded-date range.
- Choose index-only search or full-text OCR.
- Verify the recorded-document details before relying on a match.
2. Pike County Auditor Property Search and Services
Start here when you know an address but do not know the current owner or parcel.
Open Pike County Auditor ↗- Choose the Property Search tool.
- Look up the parcel, address or owner using available search fields.
- Save the parcel and ownership clues.
- Use those clues in the Recorder’s land-record search.
3. Pike County Conveyance Fees and Standards
The county’s source for transfer rates, parcel fees and survey-fee notices.
Open Conveyance Rules ↗- Check whether your document is a deed, survey, split, easement or another listed filing.
- Review the $4-per-$1,000 conveyance rate.
- Count the 50¢ per-parcel transfer charge and any applicable survey charge.
- Call the Auditor if the conveyance is exempt, unusual or involves several parcels.
4. Pike County Auditor Forms
Official downloads for real-property conveyance, exemptions, homestead conveyances and CAUV-related paperwork.
Open Transfer Forms ↗- Choose the conveyance form matching your transaction.
- Review any claimed exemption carefully.
- Check whether special homestead or agricultural-valuation paperwork applies.
- Submit forms according to the Auditor’s current instructions.
5. Pike County Ohio Government Property Offices
County Commissioners’ office directory listing Recorder, Auditor and Treasurer contact numbers and hours.
Open County Office Directory ↗- Select the office relevant to your task.
- Confirm the phone number and weekday office hours.
- Ask about holiday closures or special filing cut-offs.
- Verify which office must review a transfer first.
6. Ohio Revised Code: County Recorder Rules
State-law source for recording fees, duties and document standards.
Read Ohio Recorder Law ↗- Review Section 317.32 for recording and copy fees.
- Review Section 317.114 for formatting standards.
- Compare the statewide rule with Pike County’s office requirements.
- Contact the Recorder about any local surcharge or special document charge.
Which Pike County Office Should You Contact?
| You need to… | Start with… | What to do |
|---|---|---|
| Find an old recorded deed | Recorder Public Search | Search grantor/grantee names and wider date periods. |
| Identify a property owner by address | Auditor | Find the parcel/owner, then search Recorder records. |
| File a new deed | Auditor + Recorder | Verify conveyance forms, review and recording requirements. |
| Split land or check a survey | Map Office / Auditor | Ask about parcel mapping and approvals before recording. |
| Find a tax balance | Treasurer | Check billing and payment records. |
| Get a certified deed copy | Recorder | Identify the instrument and confirm copy/certification fees. |
| Use electronic property-transfer filing | Recorder | Call to confirm the accepted eRecording route. |
| Resolve a title or ownership dispute | Ohio attorney / title company | Obtain a professional review of the complete title record. |
Pike County Ohio Recorder FAQs
Which Pike County Recorder does this guide cover?
This guide covers Pike County Recorder in Waverly, Ohio. Other states, including Pennsylvania, Missouri and Indiana, also have counties named Pike, with separate recording offices.
Where is the Pike County Ohio Recorder’s Office?
The Recorder is located at 230 Waverly Plaza, Suite 500, Waverly, OH 45690.
Who is the Pike County Ohio Recorder?
The official Pike County public-records portal and county listings identify Misty Brewster as Pike County Recorder.
What is the Pike County Recorder phone number and office hours?
Call 740-947-2622. The county office directory lists weekday hours of 8:30 AM–4:00 PM, Monday through Friday.
Can I search Pike County deeds online?
Yes. Pike County provides an official records search at pike.oh.publicsearch.us. It supports indexed searches by owner/party name, document type, subdivision and document number, with recording-date filters and a full-text OCR option.
How do I find a Pike County deed using a street address?
First search the Pike County Auditor’s property records for the parcel and owner. Then use the owner’s name and other relevant details in the Recorder’s public records search.
How much does it cost to record a deed in Pike County Ohio?
Ohio Revised Code 317.32 lists a general recording fee of $34 for the first two pages and $8 per additional page for many instruments. Additional marginal-reference fees, applicable local surcharges and nonstandard-document fees may increase the charge.
What are Pike County conveyance and parcel transfer fees?
Pike County Auditor lists a conveyance fee of $4 per $1,000 of sale price and a transfer charge of $0.50 per parcel. It also lists a survey fee of $0.50 per parcel when applicable. Exemptions and transaction details can change what is due.
Does Pike County offer electronic recording for property transfers?
Yes. The Pike County Auditor announced electronic filing and recording for property transfers and directs users to call the Recorder at 740-947-2622 for instructions.
Can the Recorder tell me which deed form to use?
The Recorder can explain recording procedures and public-record access but cannot replace an Ohio attorney or title professional for choosing or drafting a legally appropriate deed.
About This Independent Pike County Recorder Guide
This article uses published information from the Pike County public-records portal, Pike County Auditor, Ohio county-office directory and Ohio Revised Code. Public filing instructions, fees, contact details and office hours can change; verify the requirements with the responsible office before recording.
This is an independent educational guide and is not affiliated with the Pike County Recorder, Pike County Auditor, Pike County government or any Ohio agency. The article does not provide legal advice, a title search or a guarantee of ownership.
Property-record information should not be used for regulated tenant, employment, credit, insurance or other consumer-reporting decisions. This website is not a consumer reporting agency.