Perry County OH Recorder: Deeds, Land Records, Online Index, Fees & Office Guide
The Perry County Recorder’s Office in New Lexington maintains the county’s recorded land records, including deeds, mortgages, releases and other instruments affecting real estate. Perry County also provides an online AVA index, but there is an important local limitation: the county says the portal gives record listings such as volume and page information while the actual document images are not available online.
This guide explains how to search that index, how to get a recorded-document copy, current county-listed recording fees, Ohio document-formatting rules, deed-transfer steps involving the Perry County Auditor, property-fraud alerts and which office to use when the problem is really an assessment, tax-payment or court-record issue.
What Does the Perry County Recorder Do?
The Perry County Recorder maintains public land-record instruments used to document property ownership transfers, mortgages and other recorded interests. The office is at 212 S. Main Street, New Lexington, OH 43764, and the county lists a main phone number of (740) 342-2494.
Recorded Land Documents
Use the Recorder when you need a deed reference, mortgage record, release, lien-related recording or other instrument that was filed in Perry County’s land records.
Parcel & Assessment Data
Use the Perry County Auditor when you need owner display, parcel number, property address, value, sales information, tax district or conveyance forms. The Auditor search supports parcel, owner and address searches.
Property-Tax Bills
The Recorder does not calculate or collect your property-tax bill. Payment and delinquent-tax questions belong with the Perry County Treasurer.
How to Search Perry County Ohio Recorder Records Online
Perry County links to FIDLAR’s AVA — Adaptable Visual Access system for its online land-record index. The key local detail is that AVA can help you identify record references, but the county says actual recorded-document images are not available online.
Open Perry County’s Official AVA Portal
Use the Recorder’s official AVA link rather than an unrelated commercial deed-search website.
Search the Index With the Information You Know
Search using the fields made available by AVA. Name-based information and recorded references are especially useful when researching a deed, mortgage or release.
If you only know the street address, start with the Perry County Auditor property search first. The Auditor supports address, owner and parcel-number searches and can give you identifying information to bring back to the Recorder index.
Identify the Correct Record Reference
Compare names, document type and available recording references carefully. The county says AVA can provide information such as volume and page numbers for various document types.
Save the Volume, Page or Other Record Reference
Once you locate the likely instrument, save the exact reference before closing the search. This makes a copy request much easier because Recorder staff do not perform broad title searches on behalf of the public.
Contact the Recorder for the Actual Document
The official county page states that document images are not online. Call (740) 342-2494 or email pcrecorder@perrycountyohio.gov with the identifying record information and ask about copy/payment options.
What Perry County Recorder Records Can Help You Find
| Record | Typical Use | Important Limitation |
|---|---|---|
| Deed | Find a recorded property transfer and its recording reference. | A recorded deed is not a legal title opinion. |
| Mortgage | Research a recorded mortgage affecting a property. | The Recorder cannot tell you the current loan payoff balance. |
| Mortgage Release | Check whether a release was recorded after a mortgage was paid. | If unsure, contact the Recorder with the property/document information. |
| Mechanic’s Lien | Record or locate a prepared lien instrument. | The Recorder says it does not supply the lien form or advise how to complete it. |
| DD214 | Perry County records Soldier’s Discharge Records and issues Veteran ID cards. | Bring an original or certified DD214 and valid photo ID for the county-listed service. |
How to Record a Document With the Perry County Recorder
Ohio law establishes statewide recording-format rules, while Perry County publishes the local fee and payment details. A deed transfer may also require Auditor processing before the Recorder step.
Ohio Standard Format
- Print must be legible and generally at least 10-point.
- Paper must generally be between 8½×11 and 8½×14 inches.
- Use black or blue ink.
- Do not use highlighting.
- Leave 1-inch side margins.
- Leave a 1-inch bottom margin.
- Leave 3 inches blank across the top of page one.
- Leave 1½ inches blank across the top of later pages.
Noncompliant Document
Perry County states that a document without the required first-page top margin and side/bottom margins may incur an additional $20 noncompliance charge.
Ohio Revised Code 317.114 similarly authorizes an additional fee for many nonconforming documents, subject to statutory exceptions.
Perry County Ohio Recorder Filing Fees
Perry County’s Recorder page currently publishes the following general recording-fee structure. Verify the exact amount with the office before mailing or presenting a document because page count, references and statutory changes can affect the total.
| Fee Item | County-Listed Amount | How It Applies |
|---|---|---|
| First two pages | $34 | General recording and indexing fee for the first two pages. |
| Each additional page | $8 | Added for every page after the first two. |
| Noncompliant-format fee | +$20 | County states this is added for a document that does not meet the listed margin requirements. |
| Marginal reference | +$4 | County lists this additional fee when a document requires a marginal reference. |
Recording a Deed Transfer: Auditor First, Recorder Next
A deed that transfers real estate involves more than the Recorder. Perry County Auditor resources publish conveyance forms and transfer fees used in the local transfer process.
Prepare the Deed Correctly
The Recorder records the legal instrument but does not draft it. Use a qualified attorney or title professional when deed wording, survivorship, trusts, legal descriptions or ownership consequences are involved.
Select the Correct Perry County Auditor Conveyance Form
The Auditor’s forms page provides DTE 100 — Real Property Conveyance Fee Statement of Value and Receipt and DTE 100EX — Statement of Reason for Exemption From Real Property Conveyance Fee.
Submit the Transfer to the Auditor
Perry County Auditor guidance states that transfers require the proper Conveyance or Exempt form. The Auditor currently lists a $0.50-per-parcel transfer fee and a conveyance fee of $4 per $1,000 of sale price, with a $4 minimum where the conveyance fee applies.
The Auditor also states that transfers are not accepted after 4:00 p.m.
Take the Approved Transfer to the Recorder
Once the applicable transfer review and endorsements are complete, submit the instrument to the Recorder with the correct recording fee and compliant format.
Save the Recording Information
Ohio law requires the Recorder to endorse recording information on accepted instruments. Keep the recorded reference with your closing/title records because it is much easier to retrieve the instrument later.
Only Know the Property Address? Start With the Perry County Auditor
Recorder indexes and assessor-style property searches answer different questions. The Perry County Auditor’s current property-search system supports searches by owner name, parcel number and street address, making it a better first step when you do not yet know the deed reference.
Owner Search
The Auditor search specifically labels its owner-name format as Last First. Use the current or previous owner name to gather parcel information before switching to Recorder research.
Parcel Number Search
If you already have the parcel number from a tax bill, appraisal record or closing document, use the Auditor’s parcel-number field to confirm the exact property.
Address Search
The advanced search separates house number, direction, street name and street type. Use those fields to identify the parcel, then save the owner and parcel information for Recorder research.
Perry County Recorder Fraud Alert
Perry County says its software provider offers a free property fraud alert to county landowners. The service is designed to notify subscribers when documents are recorded that may match their monitored information.
What the Alert Does
The Recorder describes the service as notifying a subscriber within 24 business hours of a document being recorded. Contact the Recorder’s Office for enrollment instructions.
What the Alert Does Not Do
The county explains that the Recorder cannot stop a document from being recorded when it satisfies recording requirements. The alert is a monitoring tool, not a pre-recording fraud-blocking system.
Recorder vs Auditor vs Treasurer vs Clerk of Courts
| What You Need | Best Perry County Office | Why |
|---|---|---|
| Recorded deed, mortgage or release | Recorder | Maintains recorded land records and document references. |
| Parcel, owner, address or property value | Auditor | Maintains assessment and parcel information and supports property search. |
| Real-estate conveyance form or transfer fee | Auditor | Processes DTE conveyance forms and transfer-related fees. |
| Property-tax bill or payment | Treasurer | Handles tax collection and payment questions. |
| Court filing, criminal case, divorce or protection-order record | Clerk of Courts | Court records are separate from Recorder land records. |
| Ownership dispute, mineral-rights opinion or deed drafting | Attorney / title professional | Recorder staff cannot provide legal advice or perform a title examination. |
Perry County Recorder Address, Phone & Hours
Perry County Recorder’s Office
Street address:
212 S. Main Street
New Lexington, OH 43764
Phone:
(740) 342-2494
Fax: (740) 342-5539
Email:
pcrecorder@perrycountyohio.gov
Published hours:
Monday–Friday
8:00 a.m.–4:00 p.m.
County holidays and temporary office changes can affect normal hours. Call first if you have a closing deadline, a large recording package or need to confirm payment requirements.
Official Recorder Page ↗Official Perry County Recorder & Property Resources
Perry County Recorder
Official county page for office contacts, fees, AVA access, fraud alerts and Recorder FAQs.
- Confirm the current office hours and phone number.
- Review the Recorder FAQ for fees and payment methods.
- Use the AVA link when you need the online index.
- Call or email if you need an actual document copy because images are not posted online.
AVA — Perry County Land Record Index
Official index system linked directly by the Perry County Recorder.
- Open the Perry County AVA database.
- Search using the available name/document index options.
- Identify the matching deed, mortgage or other record.
- Save its volume/page or other displayed recording reference.
- Contact the Recorder if you need the actual image or copy.
Perry County Auditor Property Search
Use this when you know the address but need the owner or parcel number before Recorder research.
- Select owner, parcel or address search.
- For owner search, follow the displayed Last First name format.
- For address search, enter the house number and street fields.
- Open the matching parcel and save the owner and parcel number.
- Return to AVA when the actual recorded instrument is what you need.
Perry County Auditor Conveyance Forms
Official forms page containing DTE 100, DTE 100EX and related transfer documents.
- Choose DTE 100 for a taxable real-property conveyance when applicable.
- Choose DTE 100EX when claiming an applicable statutory conveyance-fee exemption.
- Complete the form before arriving at the transfer desk.
- Do not ask Auditor or Recorder staff to provide legal advice on how the deed should be drafted.
Ohio Revised Code 317.114
State law covering standard document format for instruments presented to county recorders.
- Review the 10-point print requirement.
- Check paper-size and ink rules.
- Verify side, bottom and top margins.
- Review statutory exceptions before assuming a nonstandard charge applies.
Ohio Revised Code 317.32
Current statewide statutory framework for county recorder recording fees.
- Review the first-two-page statutory fee structure.
- Check the additional-page fee.
- Note that statutory housing-trust components are included in the total structure.
- Use Perry County’s own page for the amount the local office currently tells filers to pay.
Avoid These Perry County Recorder Mistakes
What Often Goes Wrong
- Expecting AVA to display full deed images online.
- Asking Recorder staff to perform a full title or mineral-rights search.
- Using the Recorder when the real need is a parcel or assessed-value search.
- Sending a noncompliant document without accounting for the extra fee.
- Trying to pay Recorder charges by credit card when the county says it accepts cash and checks.
- Preparing a deed without the correct conveyance workflow or legal advice.
Better Workflow
- Use the Auditor first when all you know is the property address.
- Save owner, parcel and recorded-document reference numbers.
- Use AVA to locate the index reference.
- Contact the Recorder for actual copies and payment instructions.
- Check Ohio formatting rules before presenting a document.
- Keep the final recording information with your permanent property records.
What Should You Do Next?
| Your Situation | Best Next Step |
|---|---|
| You need a copy of your deed. | Search AVA for the reference, then contact the Recorder for copy and payment instructions. |
| You only know the street address. | Search the Perry County Auditor first, save the parcel and owner details, then use AVA. |
| You paid off a mortgage. | Search or ask the Recorder whether a mortgage release has been recorded. |
| You want to know whether you own mineral rights. | Research the recorded chain of title yourself or use a title professional/attorney; the Recorder says staff cannot perform that search. |
| You need to record a deed. | Have the legal document prepared correctly, complete the applicable Auditor conveyance process, then submit it to the Recorder. |
| Your spouse died and you want the deed changed. | Do not ask Recorder staff to draft the ownership change. Perry County directs users to obtain legal advice for deed issues. |
Perry County Ohio Recorder FAQs
Where is the Perry County Recorder’s Office in Ohio?
The Perry County Recorder’s Office is at 212 S. Main Street, New Lexington, Ohio 43764. The county lists the office phone as (740) 342-2494.
What are the Perry County Recorder office hours?
The county publishes office hours of Monday through Friday, 8:00 a.m. to 4:00 p.m. Holiday or temporary closures can affect normal hours.
Can I search Perry County Ohio deeds online?
Yes. Perry County links to the AVA — Adaptable Visual Access — land-record index. The county says you can obtain index information such as volume and page references through the online system.
Can I view Perry County recorded deed images online?
The Perry County Recorder’s current page says actual document images are not online. Use AVA to find the record reference, then contact the Recorder for copy and payment options.
How much does Perry County charge to record a document?
The Recorder currently lists $34 for the first two pages and $8 for each additional page. The county also lists a $20 additional noncompliance charge for documents that do not meet the specified margin requirements and a $4 marginal-reference fee when applicable.
Does the Perry County Recorder accept credit cards?
No. The Recorder FAQ says the office accepts cash and checks and does not accept credit cards. Contact the office before mailing a document to confirm current payment instructions.
Can the Recorder tell me whether I own mineral rights?
No. Perry County states that Recorder staff cannot perform searches for the public. The records are public and can be researched, but mineral-rights or title-chain conclusions may require your own research or a qualified title or legal professional.
How do I check whether my Perry County mortgage was released?
You can search the Recorder index or contact the office at (740) 342-2494 or pcrecorder@perrycountyohio.gov. The county says it can provide a copy of a release when one has been recorded.
Does Perry County offer a property fraud alert?
Yes. The Recorder says its software provider offers a free property fraud alert for Perry County landowners. Contact the Recorder’s Office for current signup instructions.
Can Perry County Recorder staff prepare or correct my deed?
No. The Recorder records legal documents but does not prepare them or provide legal advice. The county recommends consulting an attorney or licensed title agency when a deed must be prepared or an ownership issue resolved.
Independent Perry County Records Guide
County-Appraisal-District.org is an independent informational website and is not affiliated with Perry County Government, the Perry County Recorder, Perry County Auditor, Perry County Treasurer, FIDLAR Technologies or any Ohio government agency.
Recording requirements, fees, conveyance procedures, office hours and portal features can change. Verify time-sensitive details with the responsible Perry County office before recording a document, paying a fee or relying on a record for a legal transaction.
A public deed or land-record search is not a professional title examination and should not be used as a substitute for legal advice when ownership, mineral rights, liens, survivorship, trusts or title validity are disputed.
Public property records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.