Miami Dade County Recorder: Deeds, Official Records, Recording Fees & Property Fraud Alerts
In Miami-Dade County, the “recorder” function is handled by the Miami-Dade Clerk of the Court and Comptroller, Office of County Recorder. This office records, protects, preserves and provides access to Official Records such as deeds, mortgages, liens, plats, satisfactions, releases, powers of attorney, judgments and certain affidavits.
This guide explains how to search Miami-Dade County recorder records, how to record a deed, what fees and documentary stamp taxes may apply, when to use eRecording, how certified copies work, and when the Property Appraiser or Tax Collector is the better office.
Does Miami-Dade County Have a Recorder of Deeds?
Yes, but the official office name is not usually “Recorder of Deeds.” In Florida, the Clerk of the Circuit Court serves as the official recorder for instruments that may be recorded in the county. In Miami-Dade, that function is handled by the Miami-Dade Clerk of the Court and Comptroller, Office of County Recorder.
Use the Recorder For
- Searching deeds and Official Records.
- Recording deeds, mortgages, satisfactions, releases and liens.
- Requesting plain or certified copies of recorded documents.
- Redaction requests for eligible information in public records.
- Property Fraud Alert and deed-fraud guidance.
Use the Property Appraiser For
The Property Appraiser handles property value, folio numbers, ownership shown on appraisal records, homestead/exemption questions, TRIM notices, assessment reviews and property-search records.
Public Service: 305-375-4712
Use the Tax Collector For
The Tax Collector collects and distributes real estate taxes, provides online payment options, and handles property-tax payment questions. The Tax Collector does not set property values or record deeds.
Tax Collector: 305-375-5448
How to Search Miami-Dade County Deeds and Official Records Online
Miami-Dade’s Records Library says most recorded documents from 1974 to present can be searched online. Older documents may require in-person or mail research. Search results can be located by party name, Clerk’s File Number, legal description, subdivision details, or Official Records book and page.
Open the Official Records Search
Start from the Miami-Dade Clerk Official Records page or Records Library page and click the official Search Official Records link. This avoids private deed-copy sites that may charge extra for public records.
Search by the Best Identifier You Have
If you already have a Clerk’s File Number, Official Records Book/Page, or recording date from a closing packet, use that first. If not, search by party name, company name, trust name, subdivision name, lot/block, or property legal description.
Use Name Searches Carefully
The Records Library describes in-person research by party name in “Last Name First Name” format or company name. Try fewer words, omit punctuation, search spouses, use a trust/LLC name, and compare results with the folio record if the name is common.
Open the Matching Document Image
Review the document type, Clerk’s File Number, book/page if shown, recording date, grantor, grantee, legal description, folio number if present, consideration, signatures, witnesses and notary block.
Compare With the Property Appraiser Record
Use the Miami-Dade Property Appraiser property search to compare ownership, folio number, property characteristics, sales information, exemption benefits and taxable value. The appraisal record is useful context, but it is not the same thing as a recorded deed.
Request a Certified Copy When Needed
If a lender, court, agency, title company or attorney needs official proof, order a certified copy from the Clerk. The Clerk lists copies at $1 per page plus $2 for certification of the document.
How to Record a Deed or Real-Estate Document in Miami-Dade County
Miami-Dade says documents may be recorded in person, by mail, or through an approved eRecording vendor. All documents must be original or court-certified, signed and notarized when required, and must meet the requirements for acceptance into Official Records.
Miami-Dade Deed Checklist
- Original deed document.
- Grantor and grantee addresses.
- Seller/grantor signature.
- Two witnesses not related to the transaction.
- Printed, typed or stamped witness names and post office addresses.
- Full notary acknowledgment.
- Prepared-by statement with individual name and address.
- Florida documentary stamps when consideration applies.
- Property transfer form where required.
- Self-addressed stamped envelope for mail return.
Three Recording Options
In person: Bring original documents, fees and a self-addressed stamped envelope to the Osvaldo N. Soto Miami-Dade Justice Center recording location.
By mail: Mail original documents, fees and a self-addressed stamped envelope to the Office of County Recorder, 20 NW 1st Avenue, Suite 5.246, Miami, Florida 33128.
eRecording: Submit through an approved vendor. Miami-Dade says you retain the original document and the recorded image is available within 36 to 48 hours.
| Recording / Copy Item | County-Listed Fee or Rule | What It Means for the User |
|---|---|---|
| Most recordings, first page | $10 for letter/legal-size first page. | Use this as the base recording fee for most standard documents, before taxes and add-ons. |
| Most recordings, additional pages | $8.50 for each additional page. | Long deeds, mortgages and attachments cost more; count pages before mailing. |
| Lis Pendens | $5 first page and $4 for each additional page. | This special document type has a separate fee row and should be tied to a filed lawsuit. |
| Extra indexing names | $1 for each name over four names. | Documents with many parties may cost more because of indexing charges. |
| Copies | $1 per public-record page. | Use for ordinary copies when certification is not required. |
| Certification | $2 per document certification. | Use when a certified copy is requested by a lender, agency, court or title company. |
| Standard search fee | $2 per name for each year searched. | Staff-assisted searches or mailed requests should include a specific name, document type and year range. |
Miami-Dade Documentary Stamps, Surtax and Mortgage Intangible Tax
Recording fees are only one part of the cost. Miami-Dade also lists Florida documentary stamp taxes and certain Miami-Dade surtax or mortgage intangible tax amounts that may apply depending on the document and transaction.
Deed Documentary Stamps
Miami-Dade lists documentary stamps on deeds at $0.60 per $100 of consideration or fractional part, often described as $6 per $1,000. The amount is rounded up to the nearest hundred.
Miami-Dade Surtax
Miami-Dade’s recorder page says surtax is required on transfers of interest in real property other than a single-family residence at $0.45 per $100 of consideration or fractional part.
Mortgage Taxes
For mortgages, Miami-Dade lists documentary stamps at $0.35 per $100 or fraction on the note amount, plus intangible tax, when applicable, at $2 per $1,000 on the actual mortgage amount.
Miami-Dade eRecording: When It Helps
Miami-Dade says no special equipment is required beyond a computer with high-speed internet and a scanner, and fees are paid using ACH through the vendor process. The county lists several approved eRecording vendors but states that the Recorder’s Office is precluded from recommending vendors.
Best For Frequent Filers
Title companies, lenders, attorneys and document submitters who record regularly often benefit most from eRecording because they can track submissions, reduce mailing delays and retrieve recorded images after acceptance.
Still Must Be Recordable
eRecording does not remove requirements for original/court-certified status, signatures, notarization, witnesses, prepared-by statement, taxes, fees or proper document type. The selected vendor determines which document types it supports.
County-Listed Vendors
Miami-Dade’s Official Records page lists vendor options such as CSC, e-Docs Solutions, eRecording Partners, Hopdox and Simplifile, while making clear that the Recorder does not recommend one vendor over another.
How to Request Miami-Dade Recorded Document Copies
Miami-Dade’s Records Library says copies of recorded documents and indexes are maintained by the Records Library, and certified copies can be requested online, by mail or in person. For mailed requests, include enough detail for staff to identify the right document.
Best Details to Include
- Clerk’s File Number, if available.
- Official Records Book and Page, if available.
- Year recorded.
- Names of parties involved.
- Document type, such as deed or mortgage.
- Legal description or property address for deed/mortgage requests.
Mail Request Reminder
For certified copy requests by mail, the Clerk’s certified-copy page lists a Flagler Station P.O. Box and asks requesters to include book/page if available, year recorded, party names, document type, self-addressed stamped envelope and fees.
In-Person Research
In-person users can research records by party name, CFN, legal description, Official Records Book/Page and related identifiers. Staff can perform searches for a fee, or public computers may be available for assisted searching.
Miami-Dade Property Fraud Alert, Deed Fraud and Redaction Requests
The Miami-Dade Clerk offers a free Property Fraud Alert service that emails notifications within 24 hours when a deed has been recorded into the county’s Official Records corresponding to a subscriber’s registered folio number. This is helpful, but the Clerk warns it is not a substitute for a title search.
Property Fraud Alert
Register the folio/parcel information for property you want monitored. Keep your contact information updated, and review any alert by opening the matching official record.
Alert help: 786-463-0566
If You Suspect Deed Fraud
Miami-Dade deed-fraud guidance says to contact law enforcement and obtain legal help if someone may have obtained a fraudulent deed to your property. The county references the Miami-Dade Sheriff’s Office Economic and Specialized Investigation Section.
Fraud contact listed: 305-994-1000
Redaction Requests
Social Security numbers, bank account numbers and credit card numbers may be removed from official records available online through the Clerk’s redaction process. Chapter 119 confidential-information requests may require notarized eligibility statements and statutory basis.
Recorder vs Property Appraiser vs Tax Collector in Miami-Dade County
Miami-Dade property questions often involve different offices. Use this table to avoid calling the wrong department.
| Question or Task | Correct Office | Why | Main Contact |
|---|---|---|---|
| Find or record a deed, mortgage, lien, satisfaction, release, plat or declaration of domicile. | Miami-Dade Clerk / County Recorder | The Clerk records instruments into Official Records and maintains the Records Library. | 305-275-1155 |
| Search folio, ownership on tax roll, exemption benefits, taxable value, property characteristics or TRIM details. | Property Appraiser | The Property Appraiser maintains property search, appraisals, exemptions and property-value information. | 305-375-4712 |
| Review or pay real estate taxes, ask about delinquency, tax certificates or tax bills. | Tax Collector | The Tax Collector collects and distributes ad valorem and non-ad valorem taxes. | 305-375-5448 |
| Dispute property value or exemption denial after reviewing TRIM notice. | Property Appraiser / Value Adjustment Board | Value and exemption disputes are not deed-recording tasks. | Use PA / VAB links |
| Need a legal title decision, deed drafting or quiet-title lawsuit. | Attorney or title company | County staff cannot provide legal advice or guarantee title effect. | Professional legal/title help |
Miami-Dade Recorder Fee and Transfer Tax Estimator
This planning tool uses common Miami-Dade fee examples: $10 first page, $8.50 each additional page, $1 per copy page, $2 certification, $0.60 deed documentary stamp per $100, and $0.45 surtax per $100 when the selected property type applies. Always confirm the final amount with the Clerk or a title professional.
Formula used: documents × $10, additional pages × $8.50, copy pages × $1, certifications × $2, extra indexed names × $1, documentary stamps rounded up per $100 at $0.60, and surtax rounded up per $100 at $0.45 if selected. This does not include mortgage documentary stamps, intangible tax, vendor fees, postage, special plat/map fees, late fees or professional fees.
Miami-Dade County Recorder Address, Phone and Map
The Clerk’s pages list the Clerk of the Court and Comptroller at 20 NW 1st Avenue, Miami, Florida 33128. For mail-in recording, the Official Records page directs users to the Office of County Recorder at 20 NW 1st Avenue, Suite 5.246, Miami, Florida 33128. Certified-copy in-person service is listed at the Osvaldo N. Soto Miami-Dade Justice Center, 20 NW 1st Street, Suite 5.246.
Miami-Dade Office of County Recorder
Mail recording address:
Office of County Recorder
20 NW 1st Avenue, Suite 5.246
Miami, FL 33128
Certified copy / in-person record location:
Osvaldo N. Soto Miami-Dade Justice Center
20 NW 1st Street, Suite 5.246
Miami, FL 33128
Clerk main phone: 305-275-1155
Property Fraud Alert help: 786-463-0566
Open Recorder Map ↗Official Miami-Dade Recorder Links and What to Do After Opening Each One
These official resources help users take the correct next step instead of landing on a government page without direction.
Miami-Dade Clerk — Official Records
Official county recorder page for deeds, mortgages, liens, plats, recording methods, requirements, fees, redaction and eRecording.
- Read the County Recorder role statement near the top.
- Use Search Records for online deed and Official Records lookup.
- Scroll to Record a Document for in-person, mail and eRecording options.
- Review deed, mortgage, satisfaction/release and related fee requirements before filing.
Miami-Dade Official Records Search
Official online search portal for Clerk-maintained Official Records.
- Start with CFN or Official Records Book/Page if you have it.
- Use party-name search when the document number is unknown.
- Compare document type, names, date and legal description before relying on a result.
- Order a certified copy if a lender, court or agency requires official proof.
Miami-Dade Records Library
Official page for recorded-document copy requests, online/mail/in-person options, older records and search details.
- Check whether your record is 1974-present or older.
- For mail searches, gather full name, document type, year range and legal description/address.
- Use CFN or Book/Page if available to reduce search uncertainty.
- Budget for copy, certification and search fees before requesting records.
Official Records Certified Copies
Official Clerk page for requesting certified copies of deeds, mortgages, liens and other Official Records.
- Search the document first to find page count, CFN or Book/Page.
- Choose online, mail or in-person request method.
- Include year recorded, party names and document type with mailed requests.
- Add a self-addressed stamped envelope and correct fee when mailing.
Miami-Dade Property Fraud Alert
Free recording notification service for property owners who want alerts tied to recorded deeds and folio information.
- Read what the alert does and does not do.
- Click the Property Fraud Alert registration link.
- Use the Property Appraiser search to confirm your folio/parcel ID.
- If an alert arrives, open the official record and contact law enforcement/attorney if suspicious.
Miami-Dade Deed Fraud Guidance
Official Clerk page explaining deed-fraud warning signs, law enforcement contact, certified copy request and periodic deed-record checks.
- Read the suspicious deed guidance.
- Call the listed sheriff fraud contact if you believe a fraudulent deed was obtained.
- Request a certified copy of the disputed deed.
- Use an attorney quickly if quiet-title or other court action may be needed.
Miami-Dade Property Appraiser Property Search
Official property search for folio, owner, property characteristics, sales, assessment, exemptions, taxable value and map details.
- Search by address, owner name, folio or subdivision.
- Copy the folio number for fraud alert registration or record comparison.
- Compare sales/ownership details with the latest recorded deed.
- Use the Property Appraiser for exemptions and values, not the Recorder.
Miami-Dade Tax Collector — Real Estate Taxes
Official tax office page for real estate tax payments, delinquency dates, payment options and tax account support.
- Use this page for tax bills and payments only.
- Check delinquency and tax certificate sale warnings if taxes are unpaid.
- Call the Tax Collector for payment status and tax account questions.
- Use the Property Appraiser for value and exemption questions.
Common Miami-Dade Recorder Mistakes
Mistakes That Delay Recording or Research
- Searching only “Miami Dade County Recorder” and missing the Clerk’s Official Records page.
- Mailing a deed without a self-addressed stamped envelope.
- Forgetting two witnesses, witness printed names/addresses or full notary acknowledgment on a deed.
- Ignoring documentary stamps, Miami-Dade surtax or mortgage intangible tax.
- Using a Property Appraiser folio record as legal proof of title.
- Assuming Property Fraud Alert prevents fraud instead of only notifying after matching recordings.
- Expecting Clerk staff to draft or choose a deed form.
Better Miami-Dade Workflow
- Start with the official Miami-Dade Clerk Official Records page.
- Search recorded documents before ordering copies.
- Save CFN, Book/Page, party names and recording date.
- Compare deed results with the Property Appraiser folio search.
- Confirm taxes and recording fees before submitting.
- Register for Property Fraud Alert using the correct folio.
- Use a title company or attorney for legal ownership decisions.
What Should You Do Next?
| Your Situation | Best Next Step | Correct Office / Tool |
|---|---|---|
| You need to find a deed, mortgage, lien or release. | Open Official Records Search and search by CFN, Book/Page, party name, legal description or date. | Miami-Dade Clerk Official Records |
| You need to record a new deed. | Prepare original deed, two witnesses, notary acknowledgment, prepared-by statement, taxes, fees and return envelope. | Office of County Recorder |
| You need a certified copy. | Search the record first, then request certified copies online, by mail or in person. | Records Library / Certified Copies |
| You want to monitor deed activity. | Use Property Fraud Alert and verify your folio through the Property Appraiser search. | Property Fraud Alert |
| Your owner name, folio, value or exemption looks wrong. | Use the Property Appraiser contact and property search tools. | Property Appraiser |
| Your tax bill, payment or delinquency is unclear. | Use the Tax Collector’s real estate tax page and customer help center. | Miami-Dade Tax Collector |
Miami-Dade County Recorder FAQs
Is the Miami Dade County Recorder the same as the Clerk?
For Official Records and deed-recording purposes, yes. In Miami-Dade County, the Clerk of the Court and Comptroller serves as the County Recorder for instruments that may be recorded in the county.
Where is the Miami-Dade County Recorder located?
The Clerk lists the Office of County Recorder mailing address as 20 NW 1st Avenue, Suite 5.246, Miami, FL 33128. Certified-copy and in-person record service is also associated with the Osvaldo N. Soto Miami-Dade Justice Center, 20 NW 1st Street, Suite 5.246.
How do I search Miami-Dade deeds online?
Use the Miami-Dade Clerk Official Records Search. Search by Clerk’s File Number, Official Records Book/Page, party name, legal description, subdivision information or recording date when available.
How far back does Miami-Dade online Official Records search go?
The Records Library says most recorded documents from 1974 to present can be searched online. Documents prior to 1974 may require mail or in-person research because older records are still being made available on the web.
How much does Miami-Dade charge to record most documents?
Miami-Dade lists the recording fee for most letter/legal-size documents as $10 for the first page and $8.50 for each additional page. Lis Pendens, maps, plats and some other items have separate fee rows.
How much are Miami-Dade certified deed copies?
The Clerk’s pages list recorded-document copies at $1 per page and certification at $2 per document. Search fees may also apply when staff must search by name and year.
What does a Miami-Dade deed need before recording?
A Miami-Dade deed generally needs the original document, party addresses, seller signature, two witnesses not related to the transaction, printed witness names and addresses, full notary acknowledgment, prepared-by statement, documentary stamps, property transfer form where required and a self-addressed stamped envelope.
Can I eRecord documents in Miami-Dade County?
Yes. Miami-Dade says documents may be eRecorded through approved vendors. The Recorder does not recommend vendors, and the document must still meet recording requirements, tax requirements and vendor-supported document-type rules.
What is Miami-Dade Property Fraud Alert?
Property Fraud Alert is a free service from the Miami-Dade Clerk that emails notifications within 24 hours when a deed is recorded into Official Records corresponding to a registered folio number. It is not a substitute for a title search and does not prevent a fraudulent document from being recorded.
Who handles Miami-Dade property values, folios and homestead exemptions?
The Miami-Dade Property Appraiser handles property search, folio numbers, ownership shown on appraisal records, property values, exemption benefits, TRIM notices and assessment-related questions. The County Recorder records documents but does not appraise property or grant homestead exemptions.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website. It is not affiliated with Miami-Dade County Government, the Miami-Dade Clerk of the Court and Comptroller, the Office of County Recorder, the Miami-Dade Property Appraiser, the Miami-Dade Tax Collector, the Florida Legislature, any eRecording vendor, any title company or any law firm.
Recording acceptance, certified-copy issuance, redaction treatment, deed-fraud procedures, documentary stamp taxes, surtax, intangible tax, legal title effect, property valuation, homestead exemptions and tax billing are determined by the responsible public office, statutes, courts or qualified professionals. This article is not legal, tax or title advice.
Public property and recorded-document information should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.