Find Henry County Deeds, Recorded Documents and the Correct Recording Office
The Henry County Recorder in Napoleon, Ohio preserves deeds, mortgages, liens, subdivision plats, powers of attorney and other instruments that affect real estate. Brandi Baden is listed by the county as its Recorder.
Search recorded documents through the county-linked CountyFusion system, use the Auditor’s property search when you only know an address, and follow Henry County’s Mapping → Auditor → Recorder review process before transferring real estate.
Recorder vs. Auditor vs. Treasurer in Henry County
The Recorder keeps official recorded documents. The Auditor maintains parcel and property assessment information and handles conveyance review. The Treasurer handles property-tax payments. These records are related, but they are not interchangeable.
County Recorder
Use for recorded deeds, mortgages, releases, mechanic’s liens, powers of attorney, plats, zoning resolutions and recorded-document copies.
Official Recorder office ↗County Auditor
Use for owner and parcel lookup, assessed value, tax parcel numbers, conveyance forms and transfer review.
Auditor forms and transfers ↗County Treasurer
Use for tax bills, balances, payment options, delinquent taxes and property-tax payment receipts.
Official Treasurer payment information ↗How to Search Henry County Ohio Deeds Online
Henry County’s government website links to a CountyFusion / Kofile Recorder search. The Recorder index is the place to find the legal instrument; the Auditor’s real-estate inquiry is more useful for looking up a property by address or parcel.
Find the parcel if you only know the address
Open the Auditor’s real-estate inquiry from the official county site. Use available owner, address or parcel search fields to identify the correct property.
Open the county-linked Recorder search
Go to the Henry County Recorder page and follow its Henry County Recorder website link. The county links to CountyFusion for public record access.
Search by party name
Use the current owner or previous owner. For a deed, try grantor and grantee names. For companies, search the entity name with and without abbreviations such as LLC or Inc.
Use document references when available
If your old deed lists a volume and page, or you have a recording number, use the corresponding search option where the portal supports it. Henry County’s land-transfer policy requires prior volume-and-page references on conveyance instruments.
Read the image, not just the search result
Confirm the names, recording date, property legal description, prior reference and type of instrument. A matching surname alone is not enough to establish that the record belongs to your property.
Search forward for mortgage and lien releases
If the record is a mortgage, mechanic’s lien or assignment, search later dates for a release, satisfaction or other related instrument. Contact the Recorder if the link between documents is unclear.
No Results? Try These Searches
- Search surname only before using a full name.
- Check previous owner and grantor names.
- Try business and trust name variations.
- Broaden the recording-date range.
- Use the prior deed volume/page reference.
- Compare parcel details with the Auditor.
- Verify the property is in Henry County, Ohio.
- Ask the office for assistance with older index records.
What Can You Find in Henry County Recorder Records?
| Document | What It Helps Establish | What to Check Next |
|---|---|---|
| Deed | A recorded transfer instrument involving real estate. | Grantor, grantee, legal description, previous deed and subsequent transfers. |
| Mortgage | A recorded security interest associated with real property. | Later releases, assignments or modifications. |
| Mechanic’s lien | A claim associated with labor or materials under applicable law. | Related releases and legal status. |
| Subdivision plat | Recorded subdivision layout and lot information. | Current survey and county mapping records where boundaries matter. |
| Power of attorney | A recorded instrument concerning authority granted to another person. | Scope, duration, validity and legal effect. |
| Zoning resolution | County or township zoning resolutions and amendments recorded by the office. | Current zoning administration and whether later changes apply. |
The county also lists IRS liens, corporate franchise liens, workers’ compensation liens, partnerships, recognizance bonds and military discharges among its recording categories. Military-discharge access may be restricted.
How to Record a Deed in Henry County, Ohio
Henry County publishes a Conveyance Standards and Land Transfer Policy. Its review sequence is particularly important for deeds and land installment contracts. The policy was revised in December 2013 and remains linked by the county; verify any newer procedural changes before filing.
Prepare the legal deed or conveyance
Confirm grantor, grantee, legal description, parcel number, prior recorded instrument reference, execution and notarization. Use a qualified Ohio attorney or title professional for legal drafting.
Check whether Planning or zoning review is needed
Under the county’s published policy, land splits of less than five acres generally require Henry County Planning Commission or applicable city zoning review. Municipalities may have additional rules.
Submit the legal description to County Mapping
Henry County’s policy requires conveyance instruments to be reviewed by the Mapping Department before Auditor transfer review. Mapping checks the description and applicable survey information; acceptable descriptions may receive a Description Verified stamp.
Complete County Auditor conveyance review
The Auditor reviews compliance with state law and county transfer standards. Prepare DTE 100 for applicable conveyances or DTE 100EX when a statutory conveyance-fee exemption is properly claimed. The correct form depends on the transaction.
Submit the approved instrument for recording
After the required transfer process, submit the instrument and correct recording payment to the Recorder. Confirm whether the document qualifies for an electronic process and ask how to handle any required transfer stamps.
Save the recording confirmation
Keep the recording date, volume/page or instrument number, receipt and recorded image. Recheck the Auditor record after processing if you need to confirm the parcel’s updated tax-owner information.
Parcel Numbers and Prior References
The county policy requires conveyance instruments to list parcel numbers and the volume/page of the prior instrument. These details help connect the transfer to the property’s record history.
Special Care for Land Splits
New legal descriptions, boundary surveys, zoning review, roadway access, tax status and overlapping tracts can delay land splits. Obtain mapping guidance before assuming the deed is ready for recording.
Henry County Recorder Recording Fees
Ohio Revised Code §317.32 establishes a base fee for common recorded instruments. An individual county may also collect an authorized document-preservation surcharge. Henry County’s exact surcharge status should be verified with the Recorder before payment.
| Charge | Amount | When It Matters |
|---|---|---|
| Statutory standard recording | $34 for the first two pages | Base charge for many common deeds, mortgages and other instruments before any county preservation surcharge. |
| Additional standard pages | $8 each | Each page beyond the first two. |
| Marginal references | $4 per applicable reference | Additional references on qualifying releases, assignments or similar instruments. |
| Nonstandard formatting | $20 additional fee | For documents accepted under Ohio’s nonstandard-document provisions. |
| Document-preservation surcharge | Up to $5 when adopted | Confirm whether Henry County currently collects it; do not assume every county charges it. |
| Maps and plats | Separate area-based calculation | Not covered by the simple page-count estimate below. |
Recording Fee Estimator
Estimate a typical standard instrument using Ohio’s statutory charges. Select a preservation surcharge only if the Recorder confirms it applies.
This estimate excludes Auditor conveyance and transfer fees, unusual instruments, maps, plats, vendor fees and any other applicable charges. The $5 option is not a claim that Henry County has adopted the surcharge.
Ohio Document Formatting and Henry County Transfer Checklist
Ohio Revised Code §317.114 establishes standard recording-format requirements. Check these alongside Henry County’s land-transfer policy.
Document Presentation
- Use suitable 8½ × 11 or 8½ × 14-inch paper.
- Use black or blue ink.
- Keep type at least 10 points.
- Do not use highlighting.
- Allow a three-inch top margin on page one.
- Allow a one-and-a-half-inch top margin on later pages.
- Provide one-inch side and bottom margins.
Transfer Readiness
- Correct legal description and parcel number.
- Prior recorded volume/page reference.
- Appropriate signatures and acknowledgment.
- Document preparer’s identification where required.
- Planning review for applicable parcel splits.
- Mapping verification and Auditor review.
- Correct conveyance forms and payments.
Meeting document formatting requirements does not make an otherwise defective deed legally valid. The county’s acceptance of a document also does not constitute a title opinion.
How to Get a Copy or Certified Copy of a Henry County Deed
Start with the county-linked recorder portal to identify the correct instrument. You can then determine whether an online copy is adequate or whether the receiving organization requires official certification.
Plain Record Copy
Useful for reviewing legal descriptions, historical transfers and recorded instrument details. An online document image may meet ordinary research needs.
Certified Copy
May be needed by courts, lenders, title companies or agencies. Ask the Recorder whether certification, an official seal or a specific delivery method is required.
Older or Missing Image
If the portal does not show a document image or historical reference, contact the Recorder with names, date range and volume/page or document number.
Henry County Recorder Office Address, Hours and Google Map
Henry County Recorder — Ohio
Recorder: Brandi Baden
Physical address:
660 N. Perry Street
Suite 202, 2nd Floor
Napoleon, OH 43545
Phone: 419-592-1766
Email: recorder@henrycountyohio.com
Hours: Monday–Friday, 8:30 AM–4:30 PM. Closed on weekends and legal holidays.
Directions in Google Maps ↗Official Henry County Recorder, Auditor and Ohio Law Links
1. Henry County Recorder Official Website
County government page listing Recorder Brandi Baden, office location, phone, hours and access to the recorder search.
Open official Henry County Recorder page ↗
After opening:- Confirm Brandi Baden and the Suite 202 office contact information.
- Find the link labeled Henry County Recorder website.
- Open the county-linked CountyFusion records system.
- Contact the office if the portal is inaccessible or a document cannot be found.
2. Henry County Auditor Real Estate Inquiry
Parcel and owner information useful when beginning a deed search from a property address.
Open Auditor real-estate inquiry ↗
After opening:- Search by address, owner or parcel using the available fields.
- Confirm the property location and parcel number.
- Save the owner name and any transfer clues.
- Return to the Recorder’s search to locate the recorded deed.
3. Henry County Land Transfer Policy
The county’s published conveyance standards explain the Mapping → Auditor → Recorder sequence, parcel references, survey review and restrictions on mailed final conveyances.
Read Henry County Land Transfer Policy PDF ↗
After opening:- Read Part A for general transfer requirements and prior deed references.
- Review the provisions for splits, access and legal descriptions.
- Read Part D for the review sequence and final conveyance submission rules.
- Ask Mapping and the Auditor whether any procedures have changed since this published revision.
4. Henry County Auditor Forms and Publications
Official county access to land-transfer forms and the current county-linked policy.
Open Henry County Auditor forms ↗
After opening:- Scroll to Real Estate Transfer.
- Find DTE 100 for applicable conveyances or DTE 100EX for qualifying exemptions.
- Review DTE 101 for homestead-related conveyances and DTE 102 for qualifying agricultural-use valuation properties when applicable.
- Call the Auditor at 419-592-1956 to confirm the required paperwork for your transaction.
5. Ohio Recorder Recording Fees — ORC 317.32
Ohio statute establishing standard recorder base fees, page charges, marginal-reference charges and the authorized preservation surcharge.
After opening:- Read division (A) for the first-two-page and additional-page fees.
- Check the optional county preservation-surcharge language.
- Review division (C) for marginal references.
- Confirm Henry County’s final fee with the Recorder before sending payment.
6. Ohio Electronic Recording and Public Access — ORC 317.13
State statute governing recorder duties, including electronic-recording access and online availability requirements.
Read Ohio recorder electronic-access law ↗
After opening:- Read division (E) concerning electronic submission methods.
- Read division (F) concerning qualifying records filed from January 1, 1980 onward.
- Note privacy restrictions and statutory exceptions.
- Ask Henry County for the correct current electronic submission or record-access method.
Henry County Recorder FAQs
Which state does this Henry County Recorder guide cover?
This guide covers Henry County, Ohio. Its Recorder’s Office is in Napoleon. Henry counties in Indiana, Iowa and Illinois have separate recorder offices and different procedures.
Who is the Henry County Ohio Recorder?
Henry County’s official government website lists Brandi Baden as County Recorder.
Where is the Henry County Recorder located?
The Henry County Recorder is located at 660 N. Perry Street, Suite 202, second floor, Napoleon, OH 43545.
What is the Henry County Recorder phone number?
The Henry County Ohio Recorder phone number is 419-592-1766. The published office email is recorder@henrycountyohio.com.
What are the Henry County Recorder office hours?
The official county website lists Monday through Friday, 8:30 AM to 4:30 PM, excluding weekends and legal holidays.
Can I search Henry County Ohio deeds online?
Yes. The official Henry County Recorder page links to a CountyFusion/Kofile records system. Start at the county government page and follow its recorder website link.
Can I search Henry County deeds by property address?
Start with the Henry County Auditor’s real-estate inquiry to find the owner and parcel details. Then use those details to search the Recorder’s recorded-document system.
How much does it cost to record a deed in Henry County Ohio?
Ohio’s statutory standard recording charge is $34 for the first two pages and $8 per additional page. A county preservation surcharge or other fees may apply. Confirm Henry County’s total before payment.
Can I mail a deed for recording in Henry County?
Henry County’s published land-transfer policy says final conveyance instruments are not accepted by mail, although drafts may be submitted for review. Confirm the current process with the Recorder and Auditor, particularly for electronic recording.
Does the Henry County Recorder provide legal advice or title searches?
No. The Recorder preserves and provides recorded documents but does not guarantee legal ownership or clear title. For deed drafting, title opinions, liens, probate transfers or boundary disputes, use a qualified Ohio attorney or title professional.
Independent Information and Publication Notice
This page is an independent educational guide and is not operated, approved or sponsored by Henry County, the Henry County Recorder, the Ohio Recorders Association or the State of Ohio.
Official sources include Henry County’s Recorder contact page, Auditor forms and land-transfer policy, and the Ohio Revised Code. The county’s posted land-transfer policy was revised in December 2013, and electronic-recording law changed in 2026. Always confirm current local procedures before submitting a document.
The information is not legal advice, a title search, a certified record, a fee quote or a substitute for professional review. Public recorded-document information should not be used as a consumer report for employment, tenant screening, credit, insurance or other regulated eligibility decisions.
Editorial review: October 14, 2026. Verify office hours, service links, accepted payment methods and recording requirements directly with the county.