Greene County PA Recorder of Deeds: Search Records, Fees & Office Guide
Need a recorded deed for a property in Waynesburg, Carmichaels, Jefferson, Rices Landing, Greensboro, or elsewhere in Greene County, Pennsylvania? The Greene County Register & Recorder maintains deeds, mortgages, leases, rights-of-way and other documents affecting real estate.
You can begin searching online through SearchIQS. Greene County also has a useful historical collection: modern land records begin in 1925, while earlier grantor-grantee indexes reach back to 1796.
This guide explains how to search both collections, obtain copies, prepare documents for recording, check the latest recording fees and contact the correct office in Waynesburg.
Where to Search Greene County PA Recorder of Deeds Records
The official starting point is the Greene County Register & Recorder page. The county links to SearchIQS for recorded property documents and its older deed indexes. SearchIQS offers a guest-search option as well as account/subscription options.
Search Recent Deeds
Use SearchIQS to research recorded deeds, mortgages and other land instruments. The vendor’s published coverage lists land-record indexes and images from June 6, 1925 to the present.
Follow the online search steps →Find Historical Deeds
Grantor and grantee indexes cover 1796–1941. Early deed-book images are also available for books 1–403, dated July 13, 1796 through December 3, 1900.
Learn the historical workflow →Search Using an Address
If you know only the street address, start with Greene County’s property assessment database. It can help identify the owner, parcel number and deed book/page reference.
Find property and parcel details →How to Search Greene County Recorder of Deeds Records Online
SearchIQS is the county-linked public records platform. The following workflow uses the search controls documented by SearchIQS. Some features or document images may require payment or account access.
Open the Greene County SearchIQS Portal
Visit Greene County SearchIQS. Confirm the page identifies Greene County, PA and the Register & Recorder of Deeds.
The landing page offers Search Records as Guest, subscription plans and account sign-in.
Choose Guest Search or Account Access
If you are researching a single property, start with the guest option. If you regularly research real-estate transactions, compare the subscription options.
Review the current search, image-viewing and printing terms before purchasing access. Guest searching does not automatically mean every document image or download is free.
Enter the Property Owner’s Name
The SearchIQS help guide instructs users to enter an individual in the Party 1 field with the last name first.
For business-owned property, use the business or company name. If the current owner’s name produces no result, try a previous owner’s name.
Narrow the Search by Date or Document Type
SearchIQS supports date ranges and document-group or document-description filters. For a deed transfer, choose a relevant deed document type when available.
If you do not know the recording date, begin with a broad range and narrow the results only when necessary.
Search by Book, Page or Instrument Number
If you already have an exact book/page or instrument reference, SearchIQS allows the applicable reference fields to be used without additional name criteria.
This can be more reliable than searching a common surname.
Open and Verify the Correct Recorded Document
Review the document type, parties, recording date, book/page reference and legal-description information. Compare the deed with the property you are investigating.
Do not assume a matching name automatically identifies the correct owner or property.
Save the Reference or Obtain a Copy
Record the book/page or instrument number, recording date and parties. If an image is available, review the entire document before purchasing a copy.
For an officially certified document, contact the Greene County Recorder about the current certification charge and request procedure.
How to Find Greene County PA Deeds From 1796 to 1941
Greene County was formed from Washington County in 1796. Its recorded-document collection includes historical indexes that can be useful for genealogy, old farms, mineral rights and tracing previous ownership.
Grantor / Grantee Indexes
Search the historical index books for names and the corresponding deed recording references.
Early Deed Book Images
SearchIQS lists images for deed books 1–403, covering July 13, 1796 through December 3, 1900.
Modern Land-Record Index
Index data and document images are listed beginning June 6, 1925. SearchIQS also includes maps and other indexed record categories.
Historical Deed Search Workflow
- Open the Greene County SearchIQS portal.
- Choose the historical Index Books collection when available.
- Select the grantor or grantee index appropriate to your research.
- Find the name and record the deed book/page reference.
- Look for the corresponding deed-book image in the available historical collection.
- If the image is missing, contact the Recorder with the reference.
What About Records From 1901–1925?
The published SearchIQS coverage lists early deed books through 1900 and the modern land-record collection beginning in 1925.
Do not conclude a document is missing merely because its image does not appear in one of those collections.
For deeds in the intervening period, use the historical grantor/grantee indexes to locate a book/page and ask the Recorder how to access the corresponding record.
Call (724) 852-5369 for older record assistanceFind Greene County Deed References Through the Assessment Office
Greene County’s Assessment Office can help identify the tax parcel number, current assessment information and deed book/page references. Its online property-card database is separate from SearchIQS.
Official Property Card Search
Greene County links to a property assessment database operated through the Vision Government Solutions platform.
- Open the official property-card website.
- Choose the available search option for an owner, address or parcel identifier.
- Open the matching property record.
- Review the parcel information and any available deed reference.
- Return to SearchIQS to research the corresponding recorded instrument.
County Tax Parcel Maps & GIS
The Greene County GIS page explains that the Assessment Office maintains tax parcel maps and parcel information, while the Planning and Community Development Department supports broader GIS mapping services.
Assessment Office: (724) 852-5211
Planning and GIS: (724) 852-5300
Use the parcel map when a deed refers to an old tract description, acreage or municipality rather than a modern street address.
Open Greene County GIS ↗What Greene County Recorder of Deeds Records Include
Greene County’s recording office handles more than ordinary home-sale deeds. Some records are particularly relevant to rural land, coal and mineral interests in southwestern Pennsylvania.
| Document Type | What It Generally Shows | What to Check |
|---|---|---|
| Deed | Conveyance of an ownership interest in real estate. | Grantor, grantee, legal description, recording date and book/page. |
| Mortgage | A recorded security interest related to property financing. | Borrower, lender, original mortgage and later assignments or satisfactions. |
| Satisfaction Piece | Document indicating satisfaction of a particular recorded mortgage. | Reference to the original mortgage. |
| Easement / Right-of-Way | Access, utility or other limited rights affecting land. | Burdened tract, benefited party and scope of recorded rights. |
| Oil & Gas Documents | Recorded interests, leases or agreements relating to oil and gas. | Named parties, land description, affected rights and later amendments. |
| Declaration of Pooling | May describe the pooling of oil and gas interests. | Referenced leases, units, property descriptions and recording information. |
| Mine Subsidence Maps | Historic or recorded mapping information associated with mining activity. | Location, map reference and the purpose of the map. |
| Lot Plan / Survey | Depicts certain parcel boundaries or subdivision information. | Lot identification, municipality and related recorded documents. |
Greene County PA Deed Recording Requirements
The Greene County Recorder publishes local recording requirements and a county-specific tax parcel identification ordinance. Reviewing these details before filing can help avoid rejection or unexpected recording charges.
Document Format Checklist
- Provide legible document text using at least 12-point font under the published fee-sheet instructions.
- Leave a two-inch top margin on the first page for recording information.
- Make sure the notary stamp and acknowledgment are legible.
- Check that original signatures and required certifications are present.
- Include a properly addressed and stamped return envelope for mailed paper documents when required.
Property Identification Checklist
- Identify the property and its legal description accurately.
- Include the appropriate Greene County tax parcel identification number.
- Identify the correct township or borough.
- Review requirements for documents changing a parcel’s size or description.
- Complete applicable residence, transfer-tax and acknowledgment information.
Greene County Parcel Identifier Ordinance
Greene County’s Ordinance No. 130418, adopted April 18, 2013, requires tax parcel identification on conveyances and various other instruments affecting real estate.
The ordinance also addresses plan or survey information when parcel size or description changes.
If the correct parcel number is unclear, contact the Assessment Office before preparing the document for recording.
Changing a Name on a Deed
The Register & Recorder expressly states that the office cannot simply add, remove or change a name on an already recorded deed.
A new deed must be prepared by an attorney when a legal conveyance or name change requires a new instrument.
This distinction matters for family transfers, estate planning, divorce-related conveyances and other ownership changes.
Greene County PA Recorder of Deeds Fees for 2026
Greene County publishes a Recorder of Deeds schedule revised November 17, 2025. The following selected charges come from that schedule. The standard document fee generally includes up to four pages and four indexed names.
| Document or Service | Published Charge | Explanation |
|---|---|---|
| Deed, any form | $69.75 | Base recording fee for up to four pages and four names. |
| Mortgage | $69.75 | Standard base mortgage recording charge. |
| Mortgage Assignment | $61.75 | Subject to applicable document and indexing requirements. |
| Mortgage Satisfaction | $61.75 | Listed as a satisfaction piece. |
| Release | $61.75 | Standard listed release category. |
| Easement | $59.75 | Base fee for the listed instrument. |
| Right-of-Way | $59.75 | Base fee under the county’s schedule. |
| Power of Attorney | $20.50 | When recording is required and the document falls in this category. |
| Additional page | $2.00 | Charged beyond the first four included pages for applicable documents. |
| Additional indexed name | $0.50 | Charged beyond the first four included names. |
| Ordinary photocopy | $0.50 per page | Separate research or mailing charges may apply. |
| Certified document copy | Verify with Recorder | Charges depend on the copy/certification service being requested. |
Estimate a Greene County Deed Recording Fee
This small calculator uses the published $69.75 deed fee, four included pages, four included names, $2 per additional page and $0.50 per additional name. It estimates recording charges only—not transfer tax or vendor fees.
Base deed fee: $69.75. No additional page or name charges.
Illustrative estimate only. Transfer taxes, missing information, special document categories, certification and other applicable charges are not included. Confirm the final amount with Greene County before payment.
Greene County Realty Transfer Tax, REV-183 & Payment Rules
Greene County’s Recorder page explains that Pennsylvania realty transfer tax generally consists of a 1% state rate and a 1% local rate for taxable property transfers. The tax is separate from the deed recording fee.
How the Transfer Tax Works
For a straightforward taxable transfer where the full consideration is the applicable taxable value, the combined rate is generally 2%.
Illustration: A transfer with a taxable value of $200,000 would have a basic calculation of:
$200,000 × 2% = $4,000
This example excludes the deed recording charge and assumes no exemption or different valuation rule applies.
The county states that grantor and grantee are jointly and severally liable for the tax.
Three-Check Requirement
For documents subject to transfer tax, Greene County’s published schedule requires three separate checks:
- One check for the recording fee.
- One check for the 1% Pennsylvania state transfer tax.
- One check for the 1% local transfer tax.
The county’s schedule instructs that checks be payable to the Recorder of Deed.
Confirm payment instructions with the office before sending documents, particularly if claiming a tax exemption.
Realty Transfer Tax Statement of Value — REV-183
Pennsylvania’s REV-183 is used when the applicable realty transfer tax reporting rules require a Statement of Value.
Greene County specifically states that Realty Transfer Tax Statements of Value are required with all oil and gas related documents.
- Open the Pennsylvania Department of Revenue form.
- Read the instructions before completing the form.
- Identify the transfer parties and property.
- Provide the transfer details and claimed exemption information when applicable.
- Confirm required copies, signatures and accompanying documents with the Recorder.
Common Level Ratio (CLR)
Some realty transfer tax calculations use a valuation method involving the Pennsylvania common level ratio or the corresponding valuation factor.
Greene County explains that the applicable factor changes on July 1 each year.
- Open the Pennsylvania Department of Revenue’s current-factor publication.
- Identify the applicable date period.
- Find Greene County’s factor.
- Review the relevant valuation rules before calculating tax.
- Ask a qualified tax or real-estate professional if the transaction is complex.
Greene County Recorder of Deeds Office Address, Phone & Hours
The Recorder is part of Greene County’s combined Register & Recorder office at the courthouse in Waynesburg. The general office hours, research hours and payment cutoff are not identical.
Greene County Register & Recorder
Greene County Courthouse
10 East High Street
1st Floor, Room 100
Waynesburg, PA 15370
Main phone: (724) 852-5369
Deputy Recorder: (724) 852-5283
Register & Recorder: Tammy Brookover
First Deputy Recorder of Deeds: Kimberly Spence
Get Courthouse Directions ↗Office Visit Timing
Main office:
Monday–Friday, 8:30 AM–4:30 PM
Research room:
8:30 AM–4:00 PM
Payment cutoff:
No monetary transactions after 4:00 PM.
County arrival advice:
Arrive before 3:30 PM to allow time for the office to complete your transaction.
Closed on county holidays. Check the county calendar or contact the office before traveling.
Map shows the courthouse location. The recording office is on the first floor in Room 100. Confirm current parking, accessible entrance and courthouse security arrangements before visiting.
Recorder vs. Assessment Office vs. Prothonotary
Greene County has several property-related records systems. Using the correct office from the beginning can save time and help avoid incomplete searches.
| Your Question | Responsible Office | Best Next Step |
|---|---|---|
| Where is a recorded deed? | Register & Recorder | Search SearchIQS or contact the Recorder. |
| How do I obtain a certified deed? | Register & Recorder | Provide the recording reference and ask about certification. |
| What is the tax parcel number? | Assessment Office | Search the property-card database or contact Assessment. |
| What is the property’s assessed value? | Assessment Office | Review the assessment record and applicable year. |
| Where are certain court judgments or civil liens? | Prothonotary | Search the civil-records system and relevant court dockets. |
| Where are probate and estate filings? | Register of Wills | Contact the Register of Wills about estate records and appointments. |
| Who can verify clear title? | Title professional or attorney | Request a full title examination when necessary. |
Greene County PA Property Fraud Alert Registration
The Greene County Register & Recorder promotes a free fraud-alert service provided by Info Quick Solutions (SearchIQS). It sends email notifications when documents are recorded under registered names.
How to Register
- Open the official SearchIQS Fraud Alert service.
- Select Greene County, Pennsylvania, if not already selected.
- Enter your email address.
- Add the names you want monitored. The service allows up to ten names.
- Accept the terms and complete the registration.
- Open the activation email and confirm your account.
What to Do After Receiving an Alert
An alert means a document may have been recorded under a matching name. It does not by itself prove that a fraudulent transfer occurred.
- Open the alert information.
- Search the document through SearchIQS.
- Compare the named parties and property details.
- If the recording is unfamiliar, contact the Recorder.
- For suspected fraud, seek appropriate legal or law-enforcement assistance.
The alert system does not stop documents from being recorded and notifications are not guaranteed to arrive in real time.
Why a Greene County PA Deed May Not Appear Online
Owner Name Does Not Match
- Try the surname first.
- Remove unnecessary initials.
- Search the former owner.
- Check a business or trust name.
- Remove town filters when results are missing.
Deed Is Too Old
- Switch to historical index books.
- Search grantor and grantee names.
- Identify the deed book and page.
- Check early deed-book images.
- Contact the Recorder for unavailable images.
Only Have a Street Address
- Start with the county property-card search.
- Find the parcel or owner information.
- Look for deed references.
- Return to SearchIQS.
- Compare the recorded legal description.
Greene County PA Deed Search, Recording Forms & Official Links
Use these government and county-designated resources to complete a specific task. The instructions below explain what to do after opening each link.
1. Greene County Register & Recorder
Government office information, recording requirements, fee schedules and tax guidance.
- Open the Register & Recorder department page.
- Choose the land-record search link under Links to Online Access.
- For a deed filing, scroll to Resources → Recorder of Deeds.
- Open the recording requirements and current fee schedule before submission.
2. Greene County SearchIQS
Current land records, historical indexes, document images and guest access.
- Choose Search Records as Guest or sign in.
- Enter an owner or company name.
- Use date, document type or recording reference filters when appropriate.
- Open the correct record and review the document details.
3. Current Recorder Fee Schedule
Greene County’s published November 17, 2025 recording fee schedule.
- Check the effective date on the official schedule.
- Find the exact instrument classification.
- Count the pages and indexed names.
- Add applicable extra-page and extra-name charges.
- Confirm separate transfer-tax payments before recording.
4. Greene County Assessment & Property Cards
Parcel identification, assessed values, property records and deed book/page references.
- Open the county Assessment Office page.
- Find the linked property-card database.
- Search the relevant owner, address or parcel identifier.
- Record the property details before searching deeds.
5. Pennsylvania Realty Transfer Tax Form REV-183
Official Pennsylvania Department of Revenue form for transfers requiring a Statement of Value.
- Download the official form and instructions.
- Review whether your transaction requires the form.
- Complete the applicable transfer information.
- Confirm the required copies and filing package with the Greene County Recorder.
6. SearchIQS Historical Coverage & Help
Exact categories and date ranges of Greene County’s available records.
- Review the land-record start date.
- Check the early index-book date range.
- Check which historical deed books have images.
- Contact the Recorder if your document falls outside the published collection.