Crawford County Recorder of Deeds: Deed Search, Land Records, Fees and Office Guide
The Crawford County Recorder of Deeds function is part of the county’s combined Register & Recorder office in Meadville, Pennsylvania. This office records land records such as deeds, mortgages, mortgage satisfactions, mortgage releases, agreements, UCC filings, notary commissions and powers of attorney.
Use this guide to search Crawford County deed records through LANDEX, understand the online-record date range, prepare a deed for recording, estimate recording fees, handle the Uniform Parcel Identifier requirement and avoid common public-record mistakes.
Where Do You Search or Record Deeds in Crawford County PA?
Search or record Crawford County, Pennsylvania deeds through the Register & Recorder / Recorder of Deeds office. The office is responsible for recorded land records, while the Register of Wills side handles probate estates and inheritance-tax filings. Use Treasurer or Tax Claim resources for tax payments and delinquent taxes.
Use Recorder of Deeds For
- Deeds and mortgages.
- Mortgage satisfactions and releases.
- Agreements, oil and gas leases and UCC filings.
- Notary records and powers of attorney.
Use Assessment / GIS For
- Tax parcel clues and property maps.
- UPI-related parcel identification.
- Property-owner and assessment context.
- Map research before a deed search.
Use Legal or Title Help For
- Which deed form to use.
- Title opinions and lien priority.
- Estate, trust, divorce or foreclosure transfers.
- Legal effect of old deed chains.
Crawford County Recorder of Deeds Office Address and Contact Information
The Register & Recorder office is in the Crawford County Courthouse in Meadville. Call before visiting if you need a certified copy, are recording a deed, need UPI guidance, or are working with older deed indexes.
Crawford County Register & Recorder
Register & Recorder: Marlo B. Urey
Deputy: Jennifer Hilson
Address:
Courthouse
903 Diamond Park
Meadville, PA 16335
Phone: 814-373-2537
Fax: 814-337-5296
Email: murey@co.crawford.pa.us
Hours listed: Monday-Friday, 8:30 AM-4:30 PM
Open Recorder Map ↗How to Search Crawford County Deeds and Land Records Online
Crawford County uses LANDEX for online land-record access. The county says Recorder of Deeds office records are online from 1954 to the present, while land records are available back to 1800 through the office. Use index books for verification when older records or 1954–1974 accuracy matters.
Collect Names, Parcel Clues and Date Range
Start with the owner name, prior owner name, municipality, parcel or UPI clue, approximate recording year, old deed book/page, and any mortgage or satisfaction reference.
Open the County’s Online Land Record Search
Use the official Crawford County Register & Recorder page and select the Online Land Record Search link. LANDEX offers remote and WebStore access options depending on how often you search.
Search Name Variations
Search last-name variations, business names, maiden names, trust names, estate names and spelling differences. For older records, indexes may use direct and indirect party-name structures.
Check Document Type and Later Releases
If you find a mortgage, search later dates for satisfaction, release, assignment or modification records. If you find an agreement, oil and gas lease, or right-related document, check later releases or assignments too.
Verify 1954–1974 Data Carefully
Crawford County warns that 1954–1974 data appears verified in LANDEX, but staff is reviewing that period for accuracy. Confirm with index books in the Recorder of Deeds office when the chain of title depends on that period.
Request Copies or Certified Copies if Needed
Copies may be mailed or faxed at 50¢ per page when requested in writing with the required fees. Certification adds a separate fee. Call the office before ordering a certified copy of an older or uncertain record.
How to Record a Deed in Crawford County, Pennsylvania
The Recorder records eligible documents; the office does not choose your deed form or provide legal title advice. For ownership changes, estates, trusts, divorce, business transfers, oil and gas interests, foreclosure or corrective deeds, use a qualified professional before recording.
| Step | What to Prepare | Crawford County Detail | Why It Matters |
|---|---|---|---|
| 1. Prepare the deed legally | Grantor, grantee, legal description, signature, acknowledgment, return address and prepared-by details. | The Recorder records documents; legal drafting should be handled before the document reaches the counter. | Recording a flawed deed can create ownership, mortgage, inheritance or title problems. |
| 2. Check UPI requirement | Uniform Parcel Identifier number for documents covered by the ordinance. | Crawford County states that all documents identified in the UPI ordinance must have a UPI number before recording. | Missing UPI handling can delay or block recording. |
| 3. Add UPI fee | $20.00 per parcel receiving a UPI number. | The county says this fee is paid at recording and may be added to the same check as the recording fee. | Multi-parcel deeds can increase cost quickly. |
| 4. Confirm transfer-tax handling | Statement of Value, Realty Transfer Tax items or exemption documentation when required. | The county notes it no longer requires separate checks for PA Realty Transfer Tax. | Wrong tax treatment can delay recording or create payment issues. |
| 5. Calculate recording fees | Base fee, pages, names, Statement of Value, UPI, copies and certification where needed. | Current fee schedule lists deed and mortgage at $74.75, including four pages and four names. | Incorrect payment is a common practical recording problem. |
| 6. Include postage or return envelope | At least $1.00 for postage and return envelope, or a self-addressed stamped envelope. | The fee schedule asks users to include postage/return handling. | The recorded original or rejected document needs a clear return route. |
What You Can Find in Crawford County Recorder of Deeds Records
Recorder records can answer different questions. Use the right document type and always check later documents such as releases, assignments or satisfactions.
Deeds and Mortgages
Deeds show recorded ownership-transfer instruments. Mortgages show recorded security interests. Later satisfactions, releases or assignments may change the picture.
Mortgage Satisfactions and Releases
A mortgage result alone does not prove current lien status. Search for related satisfaction, release, assignment or modification records.
Agreements and Oil & Gas Leases
Crawford County specifically lists agreements, article of agreements and oil and gas leases among recorded land records. These may require careful title review.
UCC and Related Filings
UCC filings can affect fixture or financing interests. Search by debtor name and related instrument information where available.
Powers of Attorney
Power of attorney records can support a real-estate signing authority. Crawford County notes a different online-accuracy exception for powers of attorney from 1954 through 1986.
Property Fraud Monitoring
Crawford County offers a free property fraud monitoring program through Landex Record Alert so property owners can monitor recordings tied to their name.
Crawford County Recorder of Deeds Fees and Copy Costs
Crawford County’s current Recorder of Deeds fee schedule is effective November 17, 2025. Confirm the final amount directly with the office when a deed has extra pages, extra names, multiple parcels, Statement of Value attachments, e-recording attachments or special instrument types.
| Item | Fee Listed | Applies To | Practical Note |
|---|---|---|---|
| Deed | $74.75 | Base deed recording. | Base price includes four pages and four names to be indexed. |
| Mortgage | $74.75 | Base mortgage recording. | Also includes four pages and four names. |
| Mortgage assignment / release / satisfaction | $59.75 | Common mortgage-related follow-up instruments. | Search these when reviewing whether a mortgage is still active. |
| Affidavit, agreement, POA, trust, oil & gas lease | $18.50 | Selected short instruments listed on the fee schedule. | Actual fee depends on document type and page/name count. |
| Plan map | $43.50 | Plan-map filing. | Map copies are separately listed at $10.00. |
| UPI fee | $20.00 per parcel / per document | Documents covered by the Uniform Parcel Identifier ordinance. | Can be added to the same check as recording fee. |
| Extra page / extra name | $2.00 per extra page; 50¢ per extra name | When a document exceeds four pages or four indexed names. | Count pages and names before calculating fees. |
| Copies and certification | 50¢ per copy page; $1.50 certification | Ordinary copies and certified copies. | Mail/fax/email per-page charges may differ. |
Crawford County Recording Fee Estimator
This calculator is for planning only. It does not calculate Pennsylvania Realty Transfer Tax, unusual instrument surcharges, e-recording platform fees, rejected-document issues or legal-preparation costs.
Assumptions: deed/mortgage $74.75; mortgage assignment/release/satisfaction $59.75; selected short instruments $18.50; plan map $43.50; UCC 1 or 3 $100; extra pages $2 and extra names 50¢ after four pages/names where applicable; UPI $20 per parcel; Statement of Value $1; copies 50¢/page; certification $1.50.
Crawford County Deed Recording Checklist
Use this checklist before recording a deed, mortgage, release or property-related instrument. It is not legal advice; it is a practical recording-readiness review.
Before You Submit
- Document is signed and properly acknowledged.
- Grantor and grantee names are consistent.
- Legal description is complete and matches the intended property.
- UPI number requirement is handled for covered documents.
- Statement of Value or transfer-tax handling is complete when required.
- Correct fee includes pages, names, UPI, copies and certification.
- Return envelope or return postage is included.
- Older chain-of-title research is verified with index books when needed.
Common Problems to Avoid
- Assuming the Register of Wills side handles deed recording.
- Forgetting the $20 per-parcel UPI fee on covered documents.
- Using LANDEX 1954–1974 data without office index-book confirmation when accuracy matters.
- Ignoring additional attached Statement of Value page charges when e-recording.
- Submitting payment without extra names or pages.
- Requesting ordinary copies when certification is needed.
- Treating a public record search as a full title search.
- Recording a deed without legal review for estate, trust, divorce or oil-and-gas issues.
Crawford County Property Fraud Monitoring
Crawford County links to a free Landex Record Alert program for property fraud monitoring. It can help notify property owners when recorded activity appears under a monitored name, but it does not block a recording or replace legal help.
What It Can Do
It can help you monitor recorded activity associated with a name and catch suspicious documents earlier than waiting for a tax notice, closing issue or future title search.
What It Cannot Do
It does not verify whether a document is legally valid, remove a fraudulent document, stop a filing from being recorded or replace a police report, attorney or title company.
Official Crawford County Recorder of Deeds Links
Use these official resources before relying on a third-party deed search website or submitting a recording package.
Crawford County Register & Recorder
Official county page for office contact, Recorder of Deeds details, e-recording companies, LANDEX search, copies and UPI information.
- Confirm address, phone, email and office hours.
- Scroll to the Recorder of Deeds section.
- Review online records, e-recording companies, copy instructions and UPI warning.
- Call the office before recording an unusual deed or requesting certified copies.
Crawford County Recorder of Deeds Fee Schedule
Official fee page for deed, mortgage, UPI, copy, certification and other document fees.
- Find your exact document type before calculating.
- Count total pages and indexed names.
- Add UPI, Statement of Value, copies, certification or postage where needed.
- Confirm the final amount with the office if the document has transfer tax or multiple parcels.
LANDEX Land Record Access
Remote and WebStore access options for land-record searching through the system used by many Pennsylvania recorder offices.
- Choose WebStore for limited searches or LANDEX Remote for frequent searching.
- Create or use the needed account route.
- Select Crawford County when searching county land records.
- Download or print records only after confirming names, dates and document type.
PA Recorder Fee Calculator
PRODA fee calculator linked by Crawford County for common recorder documents.
- Select Pennsylvania county and document details where available.
- Compare calculator results with Crawford County’s current fee schedule.
- Use the county schedule as the final local check.
- Call the Recorder when transfer tax, UPI or e-recording attachments apply.
Property Fraud Record Alert
Free Landex Record Alert signup linked by Crawford County for property monitoring.
- Open the alert signup page.
- Register the names you want monitored.
- Save confirmation details.
- If you receive an unfamiliar alert, contact the Recorder and a legal/title professional quickly.
Crawford County GIS Property Search
Useful for collecting parcel clues before searching land records.
- Search by address, owner or parcel clue where available.
- Write down municipality, parcel and owner details.
- Use those clues in LANDEX or office index-book research.
- Do not treat GIS boundaries as a survey or title opinion.
Crawford County Deed and Public Record Decision Path
| Your Situation | Best Next Step | Correct Office / Tool |
|---|---|---|
| You need to find a recorded deed. | Search LANDEX by owner/prior-owner names, then confirm older or uncertain results with office index books. | LANDEX + Recorder of Deeds |
| You need to record a new deed. | Prepare the deed professionally, confirm UPI/transfer-tax requirements, calculate fees and submit to the Recorder. | Recorder of Deeds |
| You need probate or estate records. | Use the Register of Wills side of the combined office, not the Recorder land-record section alone. | Register of Wills |
| You need property-tax payment or delinquent tax details. | Use county tax or tax-claim resources, not a deed index alone. | Treasurer / Tax Claim |
| You need a certified copy. | Identify the document first, then request copy/certification cost from the Recorder. | Recorder of Deeds |
| You need legal ownership or lien status. | Do not rely only on LANDEX. Use a title company or Pennsylvania attorney. | Title professional / attorney |
Crawford County Recorder of Deeds FAQs
Where is the Crawford County PA Recorder of Deeds office?
The Crawford County Recorder of Deeds function is part of the Register & Recorder office at the Crawford County Courthouse, 903 Diamond Park, Meadville, PA 16335.
Who is the Crawford County Register & Recorder?
Crawford County lists Marlo B. Urey as Register of Wills & Recorder of Deeds and Jennifer Hilson as Deputy Register of Wills & Deputy Recorder of Deeds.
What is the Crawford County Recorder of Deeds phone number?
The Register & Recorder phone number is 814-373-2537. The county also lists fax 814-337-5296 and email murey@co.crawford.pa.us.
Can I search Crawford County deeds online?
Yes. Crawford County links to Online Land Record Search through LANDEX. The county says Recorder of Deeds office records are online from 1954 to the present, while land records are available back to 1800.
How far back do Crawford County land records go?
The county states that land records are available back to 1800. Online Recorder of Deeds records are listed from 1954 to present, but older or accuracy-sensitive research should be confirmed with office index books.
What is the 1954–1974 LANDEX warning?
Crawford County says data from 1954 through 1974 appears as verified in LANDEX, except powers of attorney from 1954 through 1986, but Recorder staff is reviewing that period for accuracy. Confirm with index books when this period matters.
How much does it cost to record a deed in Crawford County PA?
The current fee schedule lists a deed at $74.75, including four pages and four indexed names. Extra pages, extra names, UPI, Statement of Value, copies, certification, postage and transfer-tax items may change the final amount.
Does Crawford County require a UPI number?
Yes, for documents identified in the county’s Uniform Parcel Identifier ordinance. The county says covered documents must have a UPI number before recording, and the fee is $20.00 for each parcel that receives a number.
Does Crawford County offer e-recording?
Yes. Crawford County lists Simplifile, EPN, CSC and Indecomm Global Services as electronic recording companies. E-recording still requires correct documents, fees, UPI handling and transfer-tax handling.
Is this website a Crawford County government website?
No. County-Appraisal-District.org is an independent educational resource and is not affiliated with Crawford County Pennsylvania, the Register & Recorder office, LANDEX, or any Pennsylvania government agency.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website and is not affiliated with Crawford County Pennsylvania, the Crawford County Register & Recorder, LANDEX, PRODA, or any Pennsylvania government agency.
This guide is not legal advice, title advice, tax advice, a title search, a lien opinion or a substitute for professional deed preparation. Recording requirements, fees, search access, LANDEX coverage and office procedures can change. Always verify current rules directly with the responsible official office before recording or relying on a document.
Property-owner records and deed records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.