Coshocton County Recorder: Search Deeds, Land Records, Recording Fees & Office Information
The Coshocton County Recorder records and preserves deeds, mortgages, leases, liens and other instruments affecting real property in Coshocton County, Ohio. The current Recorder is Ashley M. Thomas.
Coshocton County’s online CountyFusion search contains recorded documents back to 1970, while deed, lease and mortgage indexes reaching into the 1800s can also be searched online. Actual pre-1970 recorded documents generally require an in-person visit to the Recorder’s Office.
Recorder vs Auditor vs Tax Map vs Treasurer
Coshocton County has an unusually practical multi-office deed workflow. The Recorder preserves the legal record, but the Auditor and Tax Map Office can be part of the transfer before recording.
Recorder
- Recorded deeds
- Mortgages
- Leases
- Liens
- Record images
- eRecording
Tax Map Office
- Deed/legal-description review
- Transfer Review Sheet
- Approval stamp on deed pages
- Survey-related review
Auditor
- Ownership transfer
- DTE 100 / DTE 100EX
- Conveyance fee
- Parcel transfer fee
- Homestead / CAUV forms
Treasurer
- Property-tax payments
- Tax balances
- Delinquencies
- Closing tax confirmation
How to Search Coshocton County Recorder Deeds Online
The Recorder provides public online access through CountyFusion. The county publishes a particularly useful distinction between searchable indexes and available document images.
Open the Official Public Records Search Page
Start from the Recorder’s official search instructions rather than a paid deed-copy website.
Open Recorder Search Instructions ↗
Choose the Best Search Field
Coshocton County specifically says CountyFusion can be searched by Name, Instrument Number, or Volume/Page.
If a prior deed, mortgage or closing document already shows an instrument number or Volume/Page reference, use it before attempting a broad owner-name search.
Understand the 1970 Cutoff
Full recorded documents are searchable online back to 1970. If the document itself was recorded before 1970, the Recorder says the actual record generally must be accessed by physically visiting the office.
Use Historic Indexes for Older Research
Even though pre-1970 document images require office access, Coshocton County says the Deed, Lease and Mortgage indexes back into the 1800s are searchable on CountyFusion.
Use the Auditor if You Only Know the Address
Coshocton County Auditor’s real-estate search supports owner name, property address and parcel number. Use it to identify the parcel and owner, then return to Recorder records for the legal instruments.
Open Auditor Property Search ↗
Verify the Correct Instrument
Compare names, recording date, document type, Volume/Page or instrument number and legal-description details before relying on a search result.
What Can You Find in Coshocton County Recorder Records?
Deeds
Recorded instruments documenting transfers or interests in real property.
Mortgages
Recorded security instruments plus later assignments, modifications and releases.
Leases
Recorded leases and related instruments where recording is authorized.
Liens
Authorized lien instruments that become part of the county public record.
Releases
Documents releasing or satisfying previously recorded mortgages or liens.
Easements
Recorded access, utility or other property-use rights where applicable.
Plats
Recorded plats and mapping documents subject to applicable county review rules.
Historic Indexes
Deed, lease and mortgage indexes reaching back into the 1800s.
How to Record a Deed in Coshocton County
This is where Coshocton County differs from a generic Ohio recorder guide. A deed may need Tax Map approval before execution, followed by Auditor processing and finally Recorder filing.
Prepare the Deed and Legal Description
The deed must identify the grantor, grantee and property correctly. Coshocton County Auditor’s deed requirements include the grantors’ names as title was acquired, marital status, execution date, original signatures, notary information, preparer, tax-mailing address, parcel number and prior deed reference.
Submit the Deed to the Tax Map Office Before Execution When Review Applies
Coshocton County’s Tax Map Office instructs users to submit the deed for deed/legal-description review before execution. The reviewer returns an approved deed plus a Transfer Review Sheet.
The county says each deed page requiring review is stamped. A document without every required page approved can be sent back for processing again.
Complete the Auditor’s Conveyance Forms
The Coshocton County Auditor currently lists DTE 100 revised 9/26 as the print-and-complete Real Property Conveyance Fee Statement of Value and Receipt. DTE 100EX is available for qualifying exempt transfers.
The county also provides DTE 101 for affected Homestead property and DTE 102 for affected CAUV property.
Add the Local Deed Routing Sheet
Coshocton County Auditor provides a Deed Routing Form to help move the transfer through county review. Include the current required forms rather than relying on an old closing packet.
Pay Auditor Conveyance and Transfer Fees
Coshocton County Auditor publishes a conveyance fee of $4 per $1,000 of consideration and a $0.50 transfer fee per parcel for taxable transfers.
Exempt transfers may use DTE 100EX. The Auditor specifically says an affidavit of facts is required when exemption items (b), (g), (m), or (r) are selected.
Make the Document Recorder-Ready
Ohio Recorder standardization rules require at least 10-point text, blue or black ink, no highlighting, appropriate paper size and required margins.
Calculate the Recorder Fee
For most documents using the standard Recorder fee category, Coshocton County charges $39 for the first two pages and $8 for every additional page.
Submit for Recording
Documents can be filed through the appropriate in-person, mail or eRecording route. The Recorder publishes document-recording hours of 8:00 AM–3:30 PM.
Save the resulting instrument number or Volume/Page reference after recording.
Forms You May Need Before the Recorder Gets the Deed
| Form | Typical Purpose | Coshocton-Specific Note |
|---|---|---|
| DTE 100 | Taxable real-property conveyance. | Coshocton currently lists a revised 9/26 print-and-complete version. |
| DTE 100EX | Statement of reason for exemption from real-property conveyance fee. | Affidavit of facts required locally for specified exemption items including (b), (g), (m) and (r). |
| DTE 101 | Statement of Conveyance of Homestead Property. | Use when the transfer affects an applicable Homestead tax reduction. |
| DTE 102 | Statement of Conveyance of Current Agricultural Use Valuation property. | Use when the parcel is affected by CAUV. |
| Deed Routing Form | Helps route the deed through local county transfer processing. | Coshocton Auditor specifically provides this form for deed processing. |
Coshocton County Recorder Formatting Checklist
Standard Recording Format
- At least 10-point legible print.
- Minimum page size: 8.5 × 11 inches.
- Maximum page size: 8.5 × 14 inches.
- Black or blue ink only.
- No highlighting.
- One-inch side margins.
- One-inch bottom margin.
- Three-inch blank top margin on page one.
- 1.5-inch top margin on later pages.
Nonconforming Documents
Coshocton County states that a document failing the Ohio standardization requirements can trigger an additional $20 nonconforming-document fee.
Certain courts, taxing authorities, plats, DD214s, state/federal documents and older instruments fall under statutory exceptions.
Coshocton County Recorder Fees
Coshocton County implemented Ohio’s document-preservation surcharge beginning May 1, 2025. The county’s current page clearly publishes the resulting standard fee structure.
| Recording / Service | Current Published Fee | Practical Note |
|---|---|---|
| Standard document, first 2 pages | $39 | $34 base fee plus $5 document-preservation surcharge. |
| Each page after page 2 | $8 | Added for each additional page. |
| Marginal reference | $4 | Applies when a qualifying marginal reference is required. |
| Nonconforming document | +$20 | Additional fee when Ohio standardization requirements are not met and no exception applies. |
Estimate a Standard Coshocton County Recording Fee
Use this only for documents that follow the standard $39 first-two-pages plus $8-per-additional-page schedule. It does not calculate special-document fees, conveyance fees or transfer fees.
This does not include the Auditor’s $4-per-$1,000 conveyance fee, $0.50-per-parcel transfer fee, nonconforming-document fee, vendor eRecording fee or special document charges.
Coshocton County Accepts eRecording — Including Conveyance Documents
The Recorder currently states that electronically recorded documents are accepted, including conveyance documents. This can be useful for title companies, attorneys, mortgage companies and other frequent professional submitters.
CSC
Corporation Service Company is listed by Coshocton County as an accepted eRecording submitter.
ePN
eRecording Partners Network is listed as an accepted submission provider.
Hopdox
Hopdox is currently listed by the Recorder as an eRecording vendor.
Simplifile
Simplifile is also listed by Coshocton County for electronic recording.
Coshocton County Recorder Office
Coshocton County Recorder
Recorder:
Ashley M. Thomas
Address:
349 Main Street
Coshocton, OH 43812
Phone: 740-622-2817
Office hours:
Monday–Friday
8:00 AM–4:00 PM
Document recording:
8:00 AM–3:30 PM
Official Coshocton County Recorder Resources
Coshocton County Recorder
Current Recorder homepage, eRecording vendors and Recorder services.
- Confirm Ashley M. Thomas is shown as the current Recorder.
- Review the eRecording section if you are a professional submitter.
- Use the Recorder navigation for search and fee pages.
- Call 740-622-2817 for a document-specific recording question.
Public Records Search
County instructions for CountyFusion and historic-record access.
- Click CountyFusion.
- Choose Guest access if you do not want to create an account.
- Accept the search terms.
- Choose Search Public Records.
- Search by Name, Instrument Number or Volume/Page.
Recorder Document Guidelines & Fees
Current $39 recording structure, additional-page charge and Ohio document-standard rules.
- Check whether your document uses the ordinary recording-fee category.
- Count every page.
- Add marginal-reference fees when applicable.
- Compare the document with the standardization requirements.
- Confirm any special-document fee before mailing payment.
Coshocton County Tax Map Deed Review
Critical local pre-transfer review for deed descriptions and approval stamps.
- Read the current Conveyance Standards.
- Follow the county’s deed-review submission instructions before execution when applicable.
- Wait for the Transfer Review Sheet.
- Confirm required deed pages contain Tax Map approval.
- Use that approved version for the conveyance process.
Coshocton County Auditor Deeds & Conveyances
Transfer requirements, conveyance fee, parcel transfer fee and local deed checklist.
- Read every listed deed-transfer requirement.
- Confirm the prior deed reference and parcel number.
- Check the $4-per-$1,000 conveyance fee and $0.50-per-parcel fee.
- Check whether DTE 101 or DTE 102 is also required.
- Use the county Routing Sheet for processing.
Auditor Forms & Links
Current DTE 100, DTE 100EX, Homestead, CAUV and deed-routing forms.
- Scroll to Deeds & Conveyances.
- Use the current DTE 100 version for the appropriate taxable transfer.
- Use DTE 100EX only when a valid exemption applies.
- Check DTE 101 or DTE 102 when Homestead or CAUV status is affected.
- Download the Deed Routing Form.
Ohio Recorder Document Standards
Official Ohio law for page size, font, ink and margins.
- Check the 10-point minimum font.
- Compare paper dimensions.
- Use only black or blue ink.
- Verify first-page and later-page top margins.
- Review exceptions before assuming the extra $20 fee applies.
Common Coshocton County Recorder Mistakes
Search Mistakes
- Expecting pre-1970 document images to be online.
- Ignoring historic Volume/Page references.
- Searching only the current owner for an older deed.
- Using Auditor parcel data as a substitute for the deed.
- Treating one deed image as a complete title search.
Recording Mistakes
- Skipping required Tax Map deed review.
- Submitting pages without the required approval stamp.
- Using an outdated DTE 100.
- Forgetting the Deed Routing Form.
- Ignoring Homestead or CAUV conveyance forms.
- Using the old $34 Recorder fee instead of the current $39 standard fee.
What Should You Do Next?
| Your Situation | Best Next Step | Office / Tool |
|---|---|---|
| I need a deed recorded since 1970. | Search CountyFusion by name, instrument number or Volume/Page. | Recorder |
| I need a deed recorded before 1970. | Search the historic index online, save the Volume/Page reference, then use the physical Recorder records. | Recorder |
| I only know the property address. | Use Auditor Real Estate Search first to identify the owner and parcel. | Auditor → Recorder |
| I am preparing a new deed. | Check Tax Map deed-review requirements before execution. | Tax Map |
| My deed is ready for transfer. | Complete the current conveyance form, Routing Sheet and applicable Homestead/CAUV documents. | Auditor |
| I need to record the approved deed. | Calculate the current Recorder fee and submit before the 3:30 PM document-recording cutoff. | Recorder |
| I need property-tax payment information. | Confirm taxes through the County Treasurer. | Treasurer |
Coshocton County Recorder FAQs
Who is the Coshocton County Recorder?
Coshocton County’s official Recorder website identifies Ashley M. Thomas as the current County Recorder.
Where is the Coshocton County Recorder office?
The Recorder’s Office is at 349 Main Street, Coshocton, Ohio 43812. The main Recorder phone number is 740-622-2817.
What are the Coshocton County Recorder office hours?
Published office hours are Monday through Friday from 8:00 AM to 4:00 PM. The Recorder’s document-guidelines page lists document recording from 8:00 AM to 3:30 PM.
How do I search Coshocton County deeds online?
Use the Recorder’s CountyFusion public-record system. Log in as Guest if desired, accept the terms, select Search Public Records, and search by Name, Instrument Number or Volume/Page.
How far back do online Coshocton County deed records go?
Coshocton County says recorded documents can be searched online back to 1970. Deed, Lease and Mortgage indexes reaching into the 1800s are also searchable in CountyFusion, but actual pre-1970 recorded documents generally require office access.
How much does Coshocton County charge to record a deed?
For the standard recording category, the county currently lists $39 for the first two pages and $8 for each additional page. Special document fees and other charges can differ.
Does Coshocton County charge extra for a nonstandard document?
Yes. The Recorder states that a document not meeting Ohio standardization guidelines can incur an additional $20 recording fee when no statutory exception applies.
Does a Coshocton County deed need Tax Map approval?
Coshocton County’s Tax Map Office publishes a deed-review process under which applicable deeds are submitted for review before execution. Approved deed pages receive review stamps and a Transfer Review Sheet is returned for the conveyance process.
What are the Coshocton County conveyance fees?
The County Auditor currently publishes a conveyance fee of $4 per $1,000 of consideration plus a $0.50 transfer fee per parcel for taxable real-property transfers.
Can I eRecord a deed in Coshocton County?
Yes. The Recorder currently accepts electronically recorded documents, including conveyance documents, through listed submission providers such as CSC, ePN, Hopdox and Simplifile. County review and conveyance requirements still apply.
Independent Coshocton County Property-Records Guide
County-Appraisal-District.org is an independent informational website. It is not affiliated with Coshocton County, the County Recorder, County Auditor, Tax Map Office, County Treasurer or the State of Ohio.
This page does not provide legal advice, prepare deeds, perform a title examination or determine legal ownership. Recording fees, conveyance forms, review procedures and office hours can change. Verify current requirements directly with the responsible county office before submitting an original deed or payment.
Public property records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or another FCRA-regulated consumer-reporting purpose. This website is not a Consumer Reporting Agency.