Collin County Recorder: Search Deeds, Property Records, Fees & County Clerk Office
Looking for the Collin County Recorder? In Texas, Collin County does not have a separate office formally called the Recorder of Deeds. The Collin County Clerk records deeds, deeds of trust, liens, releases, plats and other real-property instruments.
You can search official recorded documents online, look up the property’s legal description through Collin Central Appraisal District, request copies, or record a new document through the Clerk’s McKinney office.
Who Handles Property Deeds in Collin County?
The County Clerk keeps the recorded legal instruments. However, a property search, tax assessment and tax payment are three different tasks. Choosing the right office can save you an unnecessary trip.
County Clerk
Best for: Recorded deeds, deeds of trust, releases, mortgages, liens, affidavits and certified recorded copies.
Land Recordings Office ↗Collin Central Appraisal District
Best for: Property-account search, owner and address lookup, legal description, appraisal information and exemptions.
Collin CAD ↗Tax Assessor-Collector
Best for: Property-tax bills, payments, tax receipts and tax collection questions.
Collin County Government ↗How to Search Collin County Deeds and Recorded Property Documents
The official Collin County records portal offers Quick Search and Advanced Search. Its Quick Search supports grantor/grantee names, subdivisions, document types and document numbers. You can also choose between searching indexed fields and searching document text with OCR.
Open the Official Records Search
Visit Collin County Official Records Search. The search page identifies the County Clerk and displays the date through which records are certified.
Search by Current or Previous Owner Name
Enter a grantor or grantee name in Quick Search. If the result is too broad, use Advanced Search and a recording-date range to narrow the results. Search prior owners if the current name does not produce the expected deed.
Search by Document Number
If a deed, title report or closing document includes an instrument/document number, enter that number in the search field. This can be more precise than searching a common surname.
Choose Index Search or Full-Text Search
Search Index Only looks in indexed information. Search Index & Full Text (OCR) can find terms within document text, but OCR may misread older scans or unusual names. Compare results against the document image.
Verify the Property
Compare grantor, grantee, recording date, legal description, subdivision, lot and block, and document number. When two people share a name, the legal description is an important cross-check.
Check Later Documents
For a deed of trust, look for a later release or assignment. For a mechanic’s lien, judgment abstract or other recorded claim, investigate later releases and related filings. Do not assume a recorded claim remains enforceable without professional review.
How to Find a Collin County Deed Using Only a Property Address
The Recorder portal is document-focused. If you have only a street address, begin with Collin Central Appraisal District to obtain the property’s owner and legal description.
Find the Parcel
Open Collin CAD, navigate to its property search and locate the property by address. Record the owner name and legal description, including subdivision, lot and block when shown.
Open Collin CAD ↗Match the Recorded Instrument
Return to the County Clerk search, enter the owner or previous owner, open the relevant deed and compare the legal description with the Collin CAD result.
Open Deed Search ↗Collin County Clerk Recording Office: Address, Phone and Map
For in-person deed recording or record-copy questions, the county directs users to its McKinney County Clerk location.
Collin County Clerk — McKinney
County Clerk: Stacey Kemp
Address:
2300 Bloomdale Road, Suite 2106
McKinney, TX 75071
Recording phone: 972-548-4185
Metro: 972-424-1460
Email: ctclerks@collincountytx.gov
Published recording-office hours: Monday–Friday, 8:00 AM–4:00 PM, excluding county holidays.
Get Directions ↗How to Record a Deed or Release of Lien in Collin County
Collin County accepts land recording documents by mail or at the McKinney office. The Clerk records properly submitted instruments but does not decide whether a deed legally transfers clear title.
Prepare the Correct Document
Use the legally appropriate deed, release, affidavit or other instrument. Review party names, signatures, acknowledgments, complete property description and recording requirements with a Texas attorney or title professional when needed.
Include the Grantee’s Mailing Address
Texas Property Code §11.003 provides for a penalty fee when a grantee mailing address is omitted from an instrument conveying real property. Collin County lists a $25 omission penalty.
Add a Return Address
Include a clear “RETURN TO” or “AFTER RECORDING RETURN TO” section. If mailing documents, include the return materials required for your request.
Calculate the Recording Fee
Most standard instruments listed by Collin County use $25 for the first page, $4 for each additional page, and $0.25 for each indexed name beyond five. Certain filings have different fees.
Submit in McKinney or by Mail
Address mailed recording documents to Collin County Clerk, 2300 Bloomdale Road, Suite 2106, McKinney, TX 75071. Make checks payable to Collin County Clerk. Follow the county’s published check-acceptance requirements.
Keep the Document Number
The Clerk explains that a document number is provided at recording. You may use it for later reference; a volume and page number is not supplied immediately.
Collin County Recorder Fees for Deeds, Liens and Copies
The following amounts come from Collin County’s published land-recording fee schedule, effective January 1, 2024. Verify the current schedule before submitting payment, especially if a newer fee notice has been issued.
| Service | Published Fee | Notes |
|---|---|---|
| Standard land document — first page | $25 | Deeds, deeds of trust, liens, releases and other listed instruments. |
| Additional recording page | $4 | Any marking on the reverse side counts as an extra page. |
| Additional indexed name | $0.25 | Each name beyond the first five. |
| Standard real-estate UCC | $33 | Additional debtor charges may apply. |
| Nonstandard real-estate UCC | $48 | Check attachments and debtor charges separately. |
| Federal tax lien or release | $30 | Separate statutory category. |
| State tax lien or release filed by state | $15 | Specific filing category. |
| Office record search | $10 | County fee schedule lists name, legal and document-type searches. |
| Ordinary document copy | $1 per page | Office-produced copy. |
| Certified copy | $1 per page + $5 | $5 certification charge per certified copy. |
| Grantee address omission penalty | $25 | Applies when required grantee address is omitted. |
Collin County Deed Recording Fee Calculator
Estimate standard land-recording charges without confusing the result with an official fee quote.
Formula: $25 for the first page + $4 for each additional page + $0.25 for each name above five. A requested certified copy adds $1 per page plus $5 certification. This tool excludes UCC, tax-lien exceptions, card convenience fees, address penalties and other special charges.
Collin County Rules That Can Change Your Next Step
These local details are easy to overlook when reading a generic Texas deed-recording guide.
Subdivision Plat Filing
Collin County lists 24 × 36-inch plat requirements, original legible seals and signatures, notarization and tax certificates. A 2 × 4-inch blank recording-label area is required in the lower-right corner.
Timing: Plats submitted after 3:00 PM are accepted the following business day.
Official Copy vs Online Image
The county’s current redaction notice warns that online images may not reproduce every part of an official recorded instrument. For a complete document, use the official records-request process.
A certified copy should be requested specifically when an institution, attorney or legal proceeding requires it.
Document Number Matters
The Clerk gives a document number at recording, not an immediate volume/page reference. Save this number, especially when you are submitting a release or need to confirm recording later.
No Phone Ownership Searches
Collin County’s FAQ says staff do not perform property ownership or lien searches over the phone. Use the official online portal, the in-office research resources or a title professional as appropriate.
Official Collin County Recorder and Property Search Links
Each resource has a specific purpose. Follow the steps under the link rather than opening multiple unrelated county pages.
Official County Clerk Deed Search
Search grantors, grantees, document numbers, subdivisions and document text.
- Choose Quick Search or Advanced Search.
- Enter a party name or known document number.
- Set a recorded-date range if needed.
- Use the indexed search or OCR search option.
- Open the result and confirm the legal description.
Collin County Land Recordings
Official filing instructions, records requests and plat rules.
- Review the recording services section.
- Read the HB 4350 database redaction notice.
- Use the Online Property Records Request Form if you need an official document that is incomplete online.
- Review plat requirements if submitting a subdivision or other plat.
Collin CAD Property Search
Locate an owner and legal description using a property address.
- Navigate to the district’s property search.
- Search the street address or property account.
- Open the appropriate property result.
- Note the current owner and legal description.
- Use those details to confirm a County Clerk deed-search result.
County Clerk Forms and Documents
Find the official land-record search instructions, recording fees and plat forms.
- Locate the Land Recordings section.
- Open “How to Search Land Records” for county-specific search instructions.
- Open the current Land Recording Fees document before payment.
- Use the plat documents only if your filing involves a plat.
County Clerk Frequently Asked Questions
Understand mail-in recording, releases, public search availability and returned documents.
- Open the Land Recordings / Real Property questions.
- Check whether your document can be mailed.
- Review the stated public-search and return timelines.
- Contact recording staff if a document exceeds the published expectations.
What Should You Do Next?
| Your Situation | Best Next Step | Correct Resource |
|---|---|---|
| Need a copy of your deed | Search by your name or document number; request an official copy if necessary. | County Clerk |
| Only have an address | Find the owner and legal description before deed searching. | Collin CAD → County Clerk |
| Mortgage paid off | Search for a release and record the lender-provided release if necessary. | County Clerk |
| Need to record a deed | Prepare the legal instrument, verify requirements, calculate fees and submit. | County Clerk, McKinney |
| Property value too high | Review appraisal and protest procedures, not deed recording. | Collin CAD |
| Property-tax bill or payment | Contact the taxing authority responsible for collection. | Tax Assessor-Collector |
| Need clear-title confirmation | Obtain professional title examination. | Title company or Texas attorney |
Collin County Recorder FAQs
Does Collin County Texas have a Recorder of Deeds?
No. In Collin County, the County Clerk performs the recorder function for deeds, deeds of trust, liens and other real-property instruments.
Where is the Collin County Clerk recording office?
The County Clerk land-recording office is at 2300 Bloomdale Road, Suite 2106, McKinney, TX 75071.
Can I search Collin County deeds online for free?
The official Collin County records portal provides public online searching. Charges may apply to certain documents, copies or office services. Review any displayed portal fees before requesting or purchasing a record.
Can I search a deed using a property address?
Start with Collin Central Appraisal District to find the owner name and legal description associated with the address. Then search the County Clerk records using that information.
How much does it cost to record a deed in Collin County?
The county’s published standard fee is $25 for the first page, $4 per additional page and $0.25 per indexed name beyond five. Special document types and additional charges may have different fees.
Can I mail a deed for recording?
Yes. Collin County’s FAQ confirms that recording documents may be mailed. Mail recording documents to Collin County Clerk, 2300 Bloomdale Road, Suite 2106, McKinney, TX 75071, with correct payment and return information.
How long does it take for a recorded document to appear?
The County Clerk states that documents are recorded when received, typically appear on public search stations in approximately 7–10 business days and are returned in approximately 2–3 weeks. These are estimates, not guarantees.
Can I call the Clerk to find the owner of a property?
The county says it does not perform property ownership or lien searches over the phone. Use official online records or in-office research resources.
Why is information missing from an online deed image?
The County Clerk states that, under House Bill 4350, certain information has been redacted from some online instruments. Request the official record through the Clerk when a complete document is needed.
Is the Collin County Clerk’s Plano office open?
The current County Clerk website reports that its Plano office is closed until further notice due to flooding. Check the official site before visiting and use the McKinney recording office when appropriate.
About This Independent Guide
This is an independent educational guide and is not operated by Collin County, the Collin County Clerk, Collin Central Appraisal District or the State of Texas. References to official government offices describe those agencies; this website does not provide government recording services.
Deed recording, fee schedules, office closures and document-access rules can change. Always confirm the current requirements through the responsible government office. This information is not legal advice, a title opinion or a substitute for professional real-estate document preparation.
Public land records should not be used as consumer reports for employment, tenant selection, credit eligibility, insurance underwriting or other regulated screening decisions.
Editorial review: October 2026. Primary sources: Collin County Clerk Land Recordings, County Clerk FAQ, Official Records Search, Land Recording Fees, and County Clerk Forms and Documents.