Coconino County AZ Document Search: Recorder Records, Deeds & Maps
Need to find a deed, recorded mortgage, lien, easement, survey or plat in Flagstaff, Page, Williams, Fredonia or another Coconino County community? The Coconino County Recorder maintains the county’s official recorded-document index and permanent public records.
Before searching, it helps to know the difference between the record dates. Document indexes reach back to January 1981, most online document images start March 29, 1999, and the separate map search reaches back to January 1, 1891. Older documents may require index books or microfilm research.
This guide explains how to use the official Recorder document search, locate document numbers, understand unofficial PDF copies, order certified records and contact the Flagstaff office.
Where to Search Coconino County Recorded Documents Online
The official starting point is the Coconino County Recorder page. Select the link labeled Search Recorded Documents — VIEW HERE to enter the county-linked records system.
Deeds & Mortgages
Search the recorded-document index using a party name, date range or an available recording reference. Identify deeds, deeds of trust and releases.
Recorded Maps
Use the map-record search for recorded plats and surveys. Map indexing has a separate historical range beginning in 1891.
Property Address or Parcel Number
Start with the Coconino County Assessor’s property information resources, then use the owner name or recorded reference for the Recorder search.
Open Assessor property resources ↗How to Search Coconino County Recorder Documents
The Recorder’s published guidance says users should have at least one party’s name and an approximate transaction date. Records are indexed by names and historical docket/page references, with document numbers used for newer records.
Open the County Recorder Website
Visit the official Coconino County Recorder page. Find Search Recorded Documents and select VIEW HERE.
Identify the Search Type
Review the available search controls. Use a party-name search when you know a grantor or grantee. If you already have a recording reference, look for the document-number or docket/page search supported by the interface.
Enter the Owner or Party Name
For a deed, the grantor usually transfers an interest and the grantee receives it. Search the current owner and former owner when following a property transfer. A trust or company may appear in place of an individual’s name.
Use an Approximate Recording Date
Enter a recording date range if the search allows it. When searching a recent purchase, begin around the closing period and expand if no matching instrument appears. Do not assume the execution date and county recording date are identical.
Review Matching Instrument Details
Compare the document type, names, recording date and reference. Common matches may include deeds, deeds of trust, releases, easements or other instruments. Similar names do not establish that a result relates to the correct parcel.
View the Available Document Image
For documents with available images, open the PDF and read its recorded information. Most online document images begin March 29, 1999. Images from 1981 through early 1999 are more limited.
Save the Recording Reference
Note the document number, docket/page or other reference, names and date. These details are useful for future searches, obtaining certified copies or asking the Recorder’s office to locate an older record.
Coconino County Recorder Search Dates: 1891, 1981 and 1999
Those three dates refer to different parts of the county’s recording collection. Confusing them can cause an unsuccessful search even when a valid historical record exists.
| Period | What Is Available | Recommended Research Method |
|---|---|---|
| Before January 1981 | Historical index books and microfilm | Contact the Recorder for older-record research and arrange vault or microfiche access |
| January 1981–March 28, 1999 | Searchable document index with limited digital images | Use party names and docket/page references; contact staff when an image is unavailable |
| March 29, 1999–present | Document-number indexing and generally available PDF images | Use the online index and view available watermarked PDFs |
| Maps from January 1, 1891 | Separate recorded-map search range | Use the map search and verify book/map or other reference information |
Search by Name, Document Number, Docket/Page or Property
Search by Party Name
Use a current or former owner’s name, lender, trust or company. Narrow the results by transaction date when available. The Recorder recommends knowing at least one party and an approximate transaction date.
Search by Document Number
For documents recorded after March 29, 1999, a document number is an especially useful reference. Keep the complete number because it helps staff identify the exact instrument.
Search by Docket and Page
Older Coconino records may be indexed by docket and page. If a title policy or earlier recorded document cites a docket/page reference, use that reference to narrow the historical search.
Search by Property or Parcel
If all you know is the address or parcel number, begin with the Assessor’s Maps & Property Information page. Use the ownership or parcel details as research clues for the Recorder’s index.
What Documents Can You Find in Coconino Recorder Records?
Warranty or Other Conveyance Deed
Documents the conveyance of a property interest. Compare the grantor, grantee, legal description, execution date and recording information. A recorded deed does not by itself prove clear title.
Deed of Trust or Mortgage
May show that property was pledged as security for a loan. Search for subsequent releases, reconveyances or related filings when investigating whether the recorded security interest was discharged.
Easement or Access Agreement
May establish or document access and utility rights affecting land. For rural property, do not assume an apparent road on a map establishes a legally enforceable easement.
Mining Claim, Survey or Plat
Coconino County records can include mining-related affidavits and recorded maps. These instruments may require specialized historical references or a separate map search.
How to Order Coconino County Recorded Document Copies
You can view available unofficial document images online, but certified copies are handled by the Recorder’s office. The county permits copy requests in person or by written mail request.
Online Unofficial PDF
Find the document using the Recorder’s search and open the available image. Online PDFs display an “unofficial copy” watermark, so verify whether the recipient accepts them.
Mail Request
Write to the Coconino County Recorder at 110 E. Cherry Avenue, Flagstaff, AZ 86001. Include identifying recording details and contact the office about payment requirements.
In-Person Certified Copy
Visit the Recorder during regular business hours with the document reference. Ask staff for the applicable certification and copy charges before ordering.
Coconino County Recorder Fees for Deeds, Maps and Copies
Coconino County’s current Recorder fee page lists a $30 flat basic recording fee for many document types. Unlike counties charging separately for every deed page, the basic fee covers the ordinary document regardless of page count unless a specific exception applies.
| Recording or Copy Service | Published Fee | Important Detail |
|---|---|---|
| Basic deed recording | $30 flat | Ordinary conveyance instruments |
| Deed of trust / mortgage | $30 flat | Standard recording category |
| Release of deed of trust | $30 flat | Standard recording category |
| UCC filing | $30 flat | Subject to applicable filing rules |
| Government agency recording | $15 | Eligible government agency rate |
| Military discharge | No charge | County-listed exception |
| Maps and plats, first page | $24 | Special map-format requirements |
| Each additional map page | $20 | Added to first-page map fee |
| Imaging or microfiche copies | $1 per page | Ordinary copy charge |
| Certification | $3 per document | Added to applicable copy charge |
| Plat/survey map copies | $7 per page | Different from normal document copies |
| Email service | $3 per email | Where charged under the fee schedule |
How to Record a Deed or Legal Instrument in Coconino County
The Recorder accepts documents that meet statutory recording requirements but cannot draft a deed or decide which instrument is legally appropriate. Review the document and payment before visiting or mailing the original.
Prepare the Proper Instrument
Use an Arizona-qualified legal or title professional when deciding how to transfer an ownership interest. A deed must contain the required information, execution and acknowledgment for the type of transaction.
Check the Document Caption
For a deed of trust or mortgage covering residential property with one to four family units, Arizona law requires “RESIDENTIAL 1-4” in the first-page caption. The county lists this requirement under A.R.S. §11-475.
Include the Affidavit of Property Value or Exemption
Arizona real-property transfers commonly require an Affidavit of Property Value or an applicable statutory exemption number. Confirm the required attachment or exemption statement before recording.
Confirm the Recording Fee
Check the county’s fee schedule. Most basic instruments are $30, but surveys, plats and special recording categories have different charges.
Submit in Person or by Mail
The county accepts documents for recording in person or by mail. For mailed recordings, include the document and a check or money order for the correct fee under the county’s published guidance.
Keep the Recording Reference
After acceptance, the document becomes a public record and receives indexing information. The original is returned to the address on the document. Retain the recording reference for future research or certified-copy requests.
Coconino County Recorder Office in Flagstaff
Coconino County Recorder
110 E. Cherry Avenue
Flagstaff, AZ 86001
Main phone: (928) 679-7850
Toll-free: (800) 793-6181
Fax: (928) 213-9241
Regular hours: Monday–Friday, 8 AM–5 PM
Recorder: Aubrey Sonderegger
Office Directions ↗Before Visiting
- Save the document number or docket/page reference.
- Bring owner or party names and approximate recording date.
- Confirm the fee for the service requested.
- Ask about appointment access if searching historical vault records.
- Verify office closures before making a long trip.
Historical record notice: Vault and microfiche research requires an appointment.
Map shows the published Flagstaff Recorder office address. Contact the office for parking, accessible entrance details, appointment requirements and holiday hours.
Recorder vs. Assessor vs. Treasurer in Coconino County
| What You Need | Correct Department | Next Action |
|---|---|---|
| Recorded deed or mortgage | County Recorder | Search recorded documents |
| Certified deed copy | County Recorder | Request official document certification |
| Historical microfilm | County Recorder | Schedule a vault or microfiche appointment |
| Property valuation and parcel details | County Assessor | Use Maps & Property Information |
| Ownership history for assessment research | County Assessor | Review property records and ownership history |
| Property-tax bill and payment | County Treasurer | Use the official tax service |
| Property-tax exemption or valuation protection | County Assessor | Contact assessment staff |
| Whether title is free of liens | Qualified title company or attorney | Obtain a title examination |
Why Coconino County Recorded Documents May Be Missing
The Name Search Returns Nothing
- Try a previous owner’s name.
- Search the trust or company named in the transaction.
- Use a wider recording date range.
- Check whether you have a docket/page or document number.
- Confirm that the land is in Coconino County.
The Document Is From 1994
The record may be indexed online, but its image might not be available. The county states that images from 1981 to early 1999 are limited. Use the index reference and contact the Recorder for the actual document.
The Document Is Older Than 1981
Online document indexes generally begin in January 1981. For earlier records, use historical index books or microfilm and arrange an appointment for vault access.
The PDF Says “Unofficial Copy”
That watermark is expected on online document images. It does not necessarily mean the record is incorrect. Request a certified copy if a recipient requires an official certification.
Coconino County Recording Notification Alerts
The Coconino County Recorder provides a free Recording Notification service that emails subscribers when a newly recorded document matches a registered personal or business name. It only monitors recordings made after enrollment.
Open the Official Notification Page
Visit Recording Notification Alerts and choose the sign-up link.
Create and Verify the Account
Select the Recording Notification sign-up option, enter the required fields and submit. Activate the account using the email verification link.
Add Names and Save Alerts
Log in, continue through the disclaimer, create alerts for your individual or business names and save them. Check spam folders if notification emails do not appear.
Coconino County Recorder Search, Maps, Fees and Forms
1. Coconino County Recorder — Document Search
Primary county page for recorded documents, historical coverage and recording services.
- Find Search Recorded Documents.
- Select VIEW HERE to access the official search system.
- Search the name, approximate date or available recording reference.
- Save the result reference before requesting copies.
2. Recorder Fee Schedule
Official fees for deeds, mortgages, plats, copies and certification.
- Identify the document or service.
- Check whether it is a standard recording or a map/plat exception.
- Calculate page charges for copies if applicable.
- Verify current fees with the Recorder before payment.
3. Assessor Maps & Property Information
County resources for property records, parcel maps and ownership-history research.
- Select the county’s Search Property Records or Parcel Viewer link.
- Look up the property using the fields provided.
- Collect the parcel details or ownership reference.
- Return to the Recorder search to locate the legal instrument.
4. Recorder Recording Notification Alerts
Free name-based notice service for newly recorded documents.
- Create a Recording Notification account.
- Verify your email.
- Add individual or business names.
- Save alerts and review any future matches.
5. Recorder Frequently Asked Questions
Government instructions on recording documents, copies and easement research.
- Find the Recorder questions.
- Review the relevant recording or copy procedure.
- Check whether your issue requires a title company or attorney.
6. Services Within Reach
County mobile-service program for communities outside Flagstaff.
- Check upcoming locations and dates.
- Confirm whether Recorder staff will attend.
- Review available services before making a trip.
After You Find a Coconino County Recorded Document
You Found the Correct Deed
Save the recording reference and compare the legal description with your property details. Order certification only if the recipient requires an official copy.
You Found an Unexpected Lien
Check the claimant, recording date and related releases. Do not conclude that a lien is enforceable or fully satisfied without considering the complete record and applicable law.
The Document Appears Incorrect
Contact the original preparer, escrow company, title insurer or a qualified Arizona attorney. The Recorder cannot alter the legal terms of an already recorded instrument on request.
You Cannot Find an Older Record
Contact the Recorder at (928) 679-7850 with available party names, date ranges and docket/page references. For vault or microfiche access, arrange an appointment.
Coconino County Recorder Document Search FAQs
Where can I search Coconino County recorded documents?
Visit the official Coconino County Recorder page and select Search Recorded Documents. The county provides access to document indexes, recorded maps and available digital document images.
How far back does the Coconino County Recorder search go?
The searchable document index generally begins in January 1981. Digital document images are broadly available from March 29, 1999, with limited earlier images. The separate recorded-map search reaches back to January 1, 1891.
Can I view Coconino County deed images online?
Yes, where a digital image is available. The county states that online PDFs carry an unofficial-copy watermark. Certified copies can be requested directly from the Recorder.
How do I find a recorded document from 1975?
Documents before January 1981 generally require historical index books or microfilm research. Contact the Recorder for an appointment to access the vault or microfiche records.
What is the Coconino County deed recording fee?
The county lists a $30 flat recording fee for standard instruments, including ordinary deeds of conveyance. Special categories such as plats and surveys have separate fees.
How much does a certified document copy cost?
The county lists $1 per page for imaging copies plus $3 per document for certification. Additional delivery or service charges may apply depending on the request method.
Where is the Coconino County Recorder’s office?
The Recorder is located at 110 E. Cherry Avenue, Flagstaff, AZ 86001. The main phone number is (928) 679-7850 and normal hours are Monday through Friday, 8 AM to 5 PM.
Can the Recorder help me prepare a deed?
No. The county says Recorder staff cannot prepare legal documents, offer legal advice or interpret their legal effect. A qualified title professional or Arizona attorney can assist.
Can I search Coconino County property records by parcel number?
Use the Coconino County Assessor’s Maps & Property Information resources to research the parcel first. The Recorder’s published search guidance recommends having at least one party’s name and an approximate transaction date.