Carbon County Recorder of Deeds: Search Land Records, Office, Fees & Deed Recording
The Carbon County Recorder of Deeds in Jim Thorpe, Pennsylvania, records and preserves deeds, mortgages, releases, easements and other land documents. Public land records can be researched through the Recorder’s Office and the LANDEX system.
Looking for an old deed, checking whether a mortgage has been satisfied, or preparing a property transfer? Start with the correct records and confirm Carbon County’s unusually important recording rules before submitting a document.
What Does the Carbon County Recorder of Deeds Handle?
The Recorder maintains the official record of instruments submitted for recording. It is not the office that determines a property’s assessed value or collects its annual property taxes.
Recorder of Deeds
- Recorded deeds and ownership-transfer instruments
- Mortgages, assignments and satisfactions
- Easements, leases and rights-of-way
- Recorded subdivision maps and related documents
- Recorded-document copies and certification
Assessment Office
- Property assessment information
- Parcel identification and UPI questions
- Assessment and GIS-related property details
- Tax-billing mailing-address information received through recordings
Phone: 570-325-5254
Legal & Tax Assistance
- An attorney or title company handles legal title opinions.
- Local tax collectors handle applicable tax-payment questions.
- Tax Claim handles county delinquent-tax processes.
- Probate and estate records require the appropriate court-related office.
Carbon County Recorder of Deeds Office: Address, Hours & Map
Carbon County Recorder of Deeds
Recorder: Donna L. Gentile
Physical address:
Carbon County Administration Building
2 Hazard Square, 1st Floor
Jim Thorpe, PA 18229
Mailing address:
P.O. Box 89
Jim Thorpe, PA 18229-0089
Phone: 570-325-2651
Fax: 570-325-2726
Office hours: Monday–Friday, 8:30 AM–4:30 PM
Recording cutoff: 3:30 PM
Get Directions ↗How to Search Carbon County PA Deeds Online
Carbon County land records are available remotely through LANDEX, with online coverage reported from 1988 to the present. Earlier records may require in-person office research or staff assistance. LANDEX offers WebStore access for occasional searches and a Remote option for frequent users.
Open the official LANDEX access page
Visit the LANDEX Land Records Access page. Review the WebStore and Remote options before creating an account or paying for records.
Select Carbon County, Pennsylvania
Choose Carbon County within the applicable search interface. Confirm that the selected jurisdiction is in Pennsylvania—not Carbon County, Utah or Montana.
Search the current or previous owner
Use party-name or other available index criteria. For deeds, research the seller/grantor and buyer/grantee. Try names with and without middle initials, suffixes, punctuation or company designations.
Narrow the search
If available, use document type, recording date range, document reference or book and page. An old deed reference can be more useful than a street address when tracing earlier transactions.
Examine the actual document
Verify the parties, legal description, municipality, UPI, date, recording reference and any cited prior deed. A matching surname alone does not establish that you have the correct property.
Request an official copy if necessary
For lending, legal, estate or title-related work, ask whether a certified copy is required. Record an instrument’s reference information before contacting the Recorder at 570-325-2651.
How to Record a Deed in Carbon County, Pennsylvania
Carbon County publishes specific requirements that can cause rejection when overlooked. These include exact name matching, UPI identification, a signed Mailing Address Certification and Pennsylvania Realty Transfer Tax forms when applicable.
Prepare a complete, legally valid document
Real-estate instruments need the required signatures and acknowledgments. The deed date must not be later than the acknowledgment date. Use a Pennsylvania lawyer or title professional when preparing an ownership transfer.
Match the grantor’s name exactly
The county requires names in the grantor section, signature and acknowledgment to match. The grantor’s name should also match the previous deed’s grantee, or the difference should be explained.
Confirm UPI with the Assessment Office
Real-estate documents require the applicable Uniform Parcel Identifier before recording. Contact Carbon County Assessment at 570-325-5254 to confirm the parcel identifier.
Identify the municipality and prior deed
The township or borough belongs above the metes-and-bounds legal description and near the property location/parcel identification. Documents referring to earlier instruments must give the relevant book/page information.
Include a signed Mailing Address Certification
Carbon County specifically requires this certification for deeds, easements, mortgages, mortgage releases and assignments. It supplies the tax-bill mailing address to Assessment.
Check Statement of Value (REV-183)
The county requires the Pennsylvania Statement of Value in specified circumstances, including trusts, certain easements, certain estate transfers and transactions not paying transfer tax on full value. Where required, the published rules call for two completed copies.
Pay the correct recording fee and submit
Carbon County accepts in-person, mail and electronic recording using its approved services. Mailed documents need a self-addressed stamped envelope. Confirm the current fee before payment—incorrect payments can lead to rejection.
Forms and Details That Often Matter Before Recording
| Item | When It Matters | What to Check |
|---|---|---|
| UPI | Real-estate documents | Correct parcel number and any additional parcel certification charges. |
| Mailing Address Certification | Deeds, easements, mortgages, releases and assignments | Signed certification for tax-bill mailing information. |
| REV-183 Statement of Value | Applicable exemptions, trusts, certain easements and estate transfers | Correct Pennsylvania form, required copies, valuations and reason for exemption. |
| Family-transfer statement | Qualifying family transfers claiming transfer-tax relief | Appropriate family-transfer statement typed on deed and any required tax paperwork. |
| Prior document reference | Releases, assignments, satisfactions and related documents | Book/page or instrument reference and correct chain of assignment. |
| Notary certificate | Documents requiring acknowledgment | Correct names, state/county, date, current commission, signature and legible seal. |
Carbon County Recorder of Deeds Fees
The county’s publicly located February 1, 2025 fee PDF listed $101.75 for deeds and mortgages. More recent October 2026 recording-fee references list $102.75 effective November 17, 2025. Since the newer county-issued fee schedule was not directly accessible for independent verification, the figures below should be confirmed with the Recorder before payment.
| Fee Item | Reported Amount | Important Detail |
|---|---|---|
| Deed or mortgage | $102.75 | Recent reported rate; first four pages, four names and one UPI certification included. |
| Additional deed/mortgage page | $4 each | After the four-page allowance. |
| Additional indexed name | $0.50 each | After four included names. |
| Additional UPI parcel | $15 each | Beyond the first included parcel certification. |
| Mortgage assignment, release or satisfaction | $74.75 reported | Check category and document-specific page charges. |
| Recording rejection | $5 per document | Published county rule for incorrect fee submissions. |
| Ordinary copies | $0.50 per page | Confirm certification and any delivery charges separately. |
| Realty Transfer Tax | Transaction-dependent | Pennsylvania generally imposes a 1% state tax; an additional local tax may apply. Verify the exact municipality and exemptions. |
Carbon County Deed Recording Cost Estimator
This calculator uses the recently reported $102.75 deed/mortgage base fee. It is an educational estimate, not an official invoice. It excludes Realty Transfer Tax, legal fees, e-recording vendor fees and other special charges.
The mortgage-assignment/release/satisfaction option uses a reported $74.75 base rate but may have different additional-page rules. Confirm that category’s exact total directly with the office.
How to Read a Carbon County Deed or Mortgage Record
Deed
Check grantor, grantee, document date, recorded date, legal description, municipality, UPI and prior deed reference. A deed may describe land differently than the postal street address.
Mortgage
Check borrower, lender, property description and recorded instrument number. Search for later assignments, releases or satisfaction pieces.
Easement / Agreement
Review affected parcels, access rights, beneficiaries and whether the document contains expiration or release provisions. Recorded rights may remain relevant after an ownership change.
Carbon County Recorder Resources and Official Forms
Carbon County Recorder of Deeds Office
County office information, recording procedures and resources.
- Open the county Recorder page.
- Locate the recording requirements or fee schedule section.
- Check latest county notices and fee effective dates.
- Call the office if a document is time-sensitive or has unusual requirements.
Carbon County Recording Requirements (Official PDF)
County-specific rules for UPI, mailing certification, acknowledgment, transfer tax and document returns.
- Review the requirements for your document type.
- Check the name-matching and municipality rules.
- Confirm whether signed Mailing Address Certification and REV-183 are required.
- Check the payment, return envelope and cutoff instructions.
County Fee Schedule Reference (February 2025 PDF)
Official historical fee schedule; not confirmation of the latest 2026 charge.
- Locate the correct recording category.
- Check the effective date at the top of the document.
- Compare with a more recent county-issued fee schedule if available.
- Confirm current figures with the Recorder before sending funds.
LANDEX Land Record Access
Remote deed and mortgage index research for Carbon County.
- Select WebStore or LANDEX Remote.
- Choose Carbon County, Pennsylvania.
- Search name, document type and available recording references.
- Review costs before purchasing or downloading a document image.
Pennsylvania Realty Transfer Tax — Department of Revenue
State tax rules, exclusions and Statement of Value information.
- Review when Pennsylvania Realty Transfer Tax applies.
- Check your claimed exemption or transaction type.
- Find REV-183 Statement of Value instructions.
- Verify local tax treatment and common-level-ratio requirements before recording.
Which Step Should You Take Next?
| Your Situation | What To Do | Best Resource |
|---|---|---|
| Need a copy of a deed | Search LANDEX for the correct instrument; contact Recorder for certification. | LANDEX / Recorder |
| Only know the property address | Find parcel/owner details through Assessment, then search recorded names. | Assessment / LANDEX |
| Recording a new deed | Prepare the legal deed, check UPI and mailing certification, confirm fees and transfer-tax documents. | Recorder / Assessment |
| Need to release a mortgage | Confirm prior book/page and which lender or successor can execute the release. | Recorder / Title Professional |
| Property tax bill goes to old address | Review the recorded Mailing Address Certification and contact Assessment or the relevant tax office. | Assessment / Tax Collector |
| Suspect title or ownership problems | Request a professional title examination rather than relying on a name search. | Attorney / Title Company |
Carbon County Recorder of Deeds FAQs
Where is the Carbon County PA Recorder of Deeds office?
It is located in the Carbon County Administration Building, first floor, 2 Hazard Square, Jim Thorpe, PA 18229. The mailing address is P.O. Box 89, Jim Thorpe, PA 18229-0089.
Who is the Carbon County Recorder of Deeds?
Donna L. Gentile is listed as the Carbon County Recorder of Deeds.
What is the Carbon County Recorder phone number?
The number is 570-325-2651. Contact the office for recording, copies, fees and older land-record questions.
Can I search Carbon County deeds online?
Yes. Carbon County land records are accessible through LANDEX. Online coverage is reported from 1988 onward; earlier records may need office research.
What time does Carbon County stop accepting recordings?
The county’s published recording cutoff is 3:30 PM, even though its normal office closing time is 4:30 PM.
How much does Carbon County charge to record a deed?
A recent fee reference lists $102.75 for a standard deed, effective November 17, 2025. The directly located county PDF from February 2025 lists an earlier $101.75 rate. Confirm the current county-issued schedule before paying.
Does Carbon County require a Uniform Parcel Identifier?
Yes. The county’s recording instructions require UPI identification on real-estate documents. Call the Assessment Office at 570-325-5254 for assistance.
What is Carbon County’s Mailing Address Certification?
It is a signed certification required on certain instruments, including deeds, mortgages, easements, releases and assignments. It provides the tax-billing address to the Assessment Office.
Does Carbon County accept electronic recording?
Yes. The published county requirements list CSC and Simplifile as e-recording partners. Some document types, including deeds transferring property into a trust under the county’s October 2024 notice, may have restrictions.
Can I change ownership by editing an old recorded deed?
No. Changing real-estate ownership requires a legally valid instrument appropriate to the transaction. The Recorder cannot replace an attorney or title company in preparing that document.