Auglaize County Recorder: Deeds, Land Records, Office Search & Recording Guide
The Auglaize County Recorder in Wapakoneta, Ohio is the official county office for permanent land records, including deeds, mortgages, liens, land contracts, plats, releases, powers of attorney and other documents that affect real estate in Auglaize County.
This guide explains how to search recorded documents through the county’s public records link, when to use the Auditor or Tax Map Office before recording a deed, what the current fee schedule says, and how to avoid confusing a deed record with a tax parcel, GIS map or title opinion.
What Does the Auglaize County Recorder Do?
The Auglaize County Recorder keeps the permanent public record of documents involving the conveyance and encumbrance of land in the county. Use the Recorder for recorded deeds, mortgages, releases, liens, plats, land contracts and other land instruments. Use the Auditor for property values, parcel records, homestead, CAUV and transfer processing. Use the Engineer / Tax Map Office for legal-description and parcel-map approval before many conveyances.
Use the Recorder For
- Recorded deeds and deed references.
- Mortgages, assignments, releases and liens.
- Land contracts, plats and documents affecting land.
- Copy, recording-fee and indexing questions.
Use the Auditor For
- Parcel records, ownership display and property values.
- Deed-transfer processing and conveyance forms.
- Homestead, CAUV and Board of Revision value complaints.
- Real estate and manufactured-home forms.
Use Tax Map / GIS For
- Tax Map approval for deeds and split-related documents.
- Parcel map, survey, plat and legal-description context.
- GIS parcel viewer and map office questions.
- Approval stamp requirements before transfer and recording.
How to Search Auglaize County Deeds and Recorded Land Records
Auglaize County’s Recorder page links to a public records system hosted through CountyFusion / Kofile. The most reliable search method depends on what you already have: a name, book/page, document number, recording date, parcel clue or old deed reference.
Open the Official Recorder Public Records Link
Start from the Auglaize County Recorder page or open the CountyFusion public-record link supplied by the county. If the portal shows a login, registration, maintenance or browser message, read the notice before continuing.
Use the Strongest Identifier First
If you have a document number, volume/page, official record reference, mortgage release reference or closing-paper citation, search that first. It usually returns fewer false matches than a common surname.
Search Both Sides of the Document
For deeds, the grantor is usually the seller or transferring party, and the grantee is usually the buyer or receiving party. For mortgages, releases and assignments, the names may include the borrower, lender, bank, servicer or assignee.
Cross-Check With the Auditor Parcel Record
The Auditor property record can help you confirm the parcel number, owner display, tax district, transfer clues and property location. It does not replace the recorded deed, but it helps you avoid opening the wrong same-name document.
Use GIS When the Address or Parcel Is Unclear
If a property is rural, split from another parcel, near a township boundary, or described by section/lot rather than street address, use the Auglaize County GIS map to confirm parcel location and neighboring context before ordering copies.
Save the Full Recording Reference
Once you find the correct record, save the document type, recording date, volume/page or instrument number, party names, parcel number and any image or receipt reference. Staff can help faster when you provide an exact record citation.
What You May See in an Auglaize County Recorder Search Result
Deed and mortgage records can be easy to misread. Use this decoder before assuming the first matching name is the right property.
| Field or Clue | What It Means | Why It Matters | Common Mistake |
|---|---|---|---|
| Grantor | The party giving, selling, releasing or assigning an interest. | Useful for seller-side deed searches, releases and older chain-of-title research. | Only searching the current owner and missing prior grantor-side documents. |
| Grantee | The party receiving the property interest, mortgage interest or recorded right. | Useful for buyer-side deed searches and lender or assignee records. | Assuming a grantee match proves current ownership without checking later transfers. |
| Volume / Page or Book / Page | A traditional recording citation used to locate a recorded document. | Helpful for old deeds, legal descriptions, title reports and copy requests. | Confusing recording volume/page with parcel number or tax district. |
| Instrument / Document Number | A recording identifier assigned when the document is accepted and indexed. | Often the fastest way to retrieve a known deed, mortgage or release. | Entering a parcel number into a document-number field. |
| Parcel Number | Auglaize County conveyance standards describe county parcel numbers as 11 digits, with local coding for township, school district, section and split details. | Useful for matching a deed to the correct Auditor and GIS record. | Treating a parcel number as a complete title search. |
| Document Type | Label such as deed, mortgage, release, assignment, lien, land contract, easement or plat. | Shows whether the document transfers property, secures debt, releases a lien or affects land use. | Opening a mortgage when you need the deed, or a deed when you need a release. |
How to Record a Deed or Land Document in Auglaize County
For many real estate conveyances in Auglaize County, recording is not the first step. The 2026 conveyance standards say certain documents require Tax Map Office approval before they are submitted to the Auditor and Recorder.
Documents That Often Need Tax Map Approval First
- Warranty, quitclaim, fiduciary and survivorship deeds.
- Sheriff’s deeds, judgment-related conveyances and certificates of transfer of real estate.
- Affidavits of transfer of real estate.
- Corrective deeds, with the corrective action clearly stated.
- Lot splits, subdivision plats and vacation or dedication plats.
- Descriptions for land contracts and condominium plats.
Local Requirements to Check Before Recording
- Legal description is legible and not poorly copied or reduced.
- Document includes enough blank space for approval and recording stamps.
- Current parcel number appears after each parcel described.
- Multiple parcels have identical grantor and grantee names when required.
- Corrective documents cite the document being corrected.
- Split, resurvey, mineral and trust documents include the extra references required by the standards.
Confirm the Property Is in Auglaize County
Use the Auditor property record or GIS map to confirm the parcel is actually in Auglaize County, not a neighboring county with a similar mailing city or road name.
Prepare the Legal Description and Parcel Details
The 2026 standards require conveyance descriptions to identify the parcel being conveyed. For existing descriptions, use the legal description from the most recent recorded conveyance document rather than copying an abbreviated website description.
Get Tax Map Office Pre-Approval When Required
Documents listed in the conveyance standards must receive Tax Map approval before Auditor and Recorder submission. This is especially important for deeds, corrective deeds, lot splits, plats, land contracts and new survey descriptions.
Prepare the Correct Auditor Forms
The standards list DTE 100 for sale conveyances, DTE 100EX for exempt conveyances, DTE 102 when the grantor was qualified for CAUV, and DTE 101 when the grantor was qualified for Homestead reduction. Manufactured and mobile home transfers use DTE 100M or DTE 100M EX when applicable.
Keep Auditor and Recorder Payments Separate
The 2026 standards say transfer and conveyance fees presented to the Auditor should be payable to the Auglaize County Treasurer and should not include recording fees for other offices in the same check.
Record With the Recorder After Approval
After required Tax Map and Auditor steps are complete, present the document to the Recorder with correct recording fees. Keep the receipt, recorded reference, return-mail details and any copy/certification request confirmation.
Auglaize County Recorder Fees and Recording Cost Estimator
The county fee schedule lists common recording fees, including $34 for the first two pages, $8 for each additional page, a $5 preservation surcharge effective October 24, 2024, $4 marginal entry fee, $0.25 copies, $1 assisted copies and $43.20 plats per page. Use the official fee schedule for final payment.
This calculator uses the county’s listed common fees: first two pages $34, each additional page $8, preservation surcharge $5, plats $43.20 per page and marginal entries $4 each. It does not calculate conveyance tax, transfer fee, Auditor fees, copies, certification, postage, e-filing, rejection corrections or legal-preparation costs.
| Fee Item | Published Amount | Plain-English Use | Verify Before Paying |
|---|---|---|---|
| First two pages | $34.00 | Common base fee for many recorded documents. | Confirm whether the document type uses the standard page schedule. |
| Each additional page | $8.00 | Added for page count beyond the first two pages. | Count exhibits and attachments if they will be recorded. |
| Preservation surcharge | $5.00 | County-listed preservation surcharge effective October 24, 2024. | Ask whether it applies to your specific document type. |
| Plats | $43.20 per page | Used for plats, maps or survey-related recording where applicable. | Contact County Engineer / Tax Map for size requirements before recording. |
| Copies / assisted copies | $0.25 / $1.00 | Used when ordering plain copies or staff-assisted copies. | Ask separately about certified-copy pricing if needed. |
Which Auglaize County Office Handles Your Property Records Question?
Auglaize County uses several offices in the real-estate records workflow. Choosing the wrong office can delay a search, transfer or recording.
| Office / Tool | Use It For | Address / Contact | Important Limit |
|---|---|---|---|
| Recorder | Deeds, mortgages, releases, liens, land contracts, plats, copies, recording fees and land-record indexes. | 209 S. Blackhoof St., Suite 103, Wapakoneta, OH 45895. Phone: 419-739-6735. | Does not guarantee clear title or draft legal documents. |
| Auditor | Property values, parcel record, deed transfers, homestead, CAUV, Board of Revision and real-estate forms. | 209 S. Blackhoof St., Suite 102, Wapakoneta, OH 45895. Phone: 419-739-6705. | Property record is not the same as a recorded deed or title search. |
| Engineer / Tax Map / GIS | Tax Map approval, parcel mapping, legal-description review, GIS portal and survey/plat context. | Map Office / GIS: 209 Blackhoof Street, Suite 104, Wapakoneta, OH 45895. Map Office: 419-739-6740. GIS: 419-739-6730. | GIS parcel lines are not a professional boundary survey. |
| Treasurer | Property-tax bills, tax payments, receipts, delinquency and payment drop boxes. | Use Treasurer tax search or payment information; tax-payment questions: 419-739-6745. | Does not record deeds or approve legal descriptions. |
Auglaize County Recorder Office Address, Hours and Map
The Recorder is located in the County Administration Building area on South Blackhoof Street in Wapakoneta. If your visit involves a deed transfer, check Tax Map and Auditor requirements before walking in with only the deed.
Auglaize County Recorder
Recorder: Emily Schlenker
Street address:
209 S. Blackhoof St., Suite 103
Wapakoneta, OH 45895
Phone: 419-739-6735
Fax: 419-739-6736
Email: eschlenker@auglaizecounty.org
Published hours: Monday-Friday, 8:00 AM-4:30 PM.
Auglaize County Recording Packet Checklist
Use this checklist before mailing, visiting or sending a closing runner. It is educational and does not replace Recorder, Auditor, Tax Map or legal review.
Why You May Not Find an Auglaize County Deed Record
Recorder searches often fail because the user has the wrong office, wrong identifier, old owner name, misspelled entity, incomplete legal description or a parcel that recently changed.
| Problem | Try This | Why It Helps |
|---|---|---|
| No result for owner name | Search surname only, prior owner, spouse, trust, estate, farm name, LLC name and spelling variations. | Recorded documents may use legal names, entity names or prior owners rather than the display name shown on a tax record. |
| Too many same-name results | Add a recording date range, document type, parcel clue, grantee/grantor side or book/page reference. | Rural counties can have common surnames and family transfers across several townships. |
| Parcel number does not work | Check the Auditor or GIS parcel first; remove spaces or punctuation; verify all 11 digits. | County conveyance standards describe an 11-digit parcel-number structure, and a single wrong digit can break the match. |
| Recent sale is missing | Search the seller, prior owner and recording date; then check whether Auditor processing has updated the parcel record. | Recorder indexing and Auditor ownership display are related but not identical systems. |
| Legal description problem | Review the 2026 conveyance standards and ask Tax Map whether a new survey, plat or corrected description is needed. | Auglaize County standards can block transfers with vague, deficient or unapproved legal descriptions. |
| CountyFusion does not load | Try again later, use the Recorder page link, switch browsers, disable pop-up blockers, or call the Recorder with the record details. | Hosted public-record portals may occasionally show login, browser or availability problems outside the county page itself. |
Related Ohio and Property-Record Guides
These related guides can help when a recorded deed affects homestead status, owner-occupancy credit, exemption records or the property-tax bill.
Ohio Homestead Exemption
Use this when a deed transfer, surviving spouse issue or ownership change affects Ohio homestead eligibility.
Read Ohio Homestead GuideWho Qualifies for Homestead?
Use this broader guide when you are comparing ownership, residency, age, disability and deed-record requirements across states.
Check Qualification BasicsProperty-Tax Homestead Guide
Use this when the key question is how a deed, assessor record, exemption and tax bill work together.
Open Property-Tax GuideOfficial Auglaize County Recorder, Auditor, GIS and Tax Links
Use these official resources for final verification. Each action link includes what to do after opening it.
Auglaize County Recorder Office
Official county page for Recorder contact details, public records link, duties and fee-schedule link.
- Confirm the current Recorder name, address, phone, fax, email and office hours.
- Use the Recorder Public Records link to reach the CountyFusion search.
- Open the fee schedule before bringing a document for recording.
- Call 419-739-6735 if your document involves an unusual record type, old volume/page reference or copy request.
Auglaize County Recorder Public Records Search
County-linked CountyFusion / Kofile public records portal for recorded documents.
- Read any login, disclaimer or system notice shown by the portal.
- Search by document number, volume/page or instrument reference if known.
- If using names, search both grantor and grantee variations.
- Compare the result against Auditor parcel and GIS details before ordering copies.
- Save the full recording reference for follow-up.
Auglaize County Recorder Fee Schedule
Official fee page for common recording charges, copies, plats, liens and financing statements.
- Count the full document pages, including attachments that will be recorded.
- Check whether plats, marginal entries, copies, financing statements or liens use separate fees.
- Confirm whether the $5 preservation surcharge applies to your filing.
- Ask the Recorder about certified copies or unusual documents before mailing payment.
Auglaize County 2026 Conveyance Standards PDF
Official local standards for Tax Map approval, legal descriptions, forms, minerals, trusts and transfer fees.
- Start with Section I for Tax Map Office procedures.
- Review which documents require pre-approval before Auditor and Recorder submission.
- Check Section XII for DTE 100, DTE 100EX, DTE 101, DTE 102 and manufactured-home forms.
- Check Section XV before writing checks for conveyance and transfer fees.
Auglaize County Auditor Forms
Official county page for real-estate and manufactured-home forms used by the Auditor’s Office.
- Download fresh forms instead of reusing old saved files.
- Match the form to the transaction: sale, exempt transfer, CAUV, Homestead or manufactured home.
- Complete the form legibly and gather supporting documents.
- Return completed forms to the Auditor’s Office for official filing when required.
Auglaize County Auditor Property Information
Use this separate property-information system to identify parcel, owner, tax district and assessment details.
- Accept any public-record disclaimer shown by the system.
- Search by owner, address or parcel identifier when available.
- Copy the 11-digit parcel number and current owner display.
- Use those clues in the Recorder search, but do not treat the Auditor record as a recorded deed.
Auglaize County GIS / Map Office
Official county page for GIS portal access and Map Office contact details.
- Use the GIS mapping link for parcel location and map context.
- Contact Map Office at 419-739-6740 for tax-map questions.
- Contact GIS at 419-739-6730 for mapping portal questions.
- Do not use GIS parcel lines as a substitute for a boundary survey or recorded legal description.
Auglaize County Treasurer Tax Search
Use this when the issue is a tax bill, payment, receipt, delinquency or payment posting rather than a recorded document.
- Search by address, parcel or owner if you need tax-bill information.
- Use Treasurer tools for payment status, not deed recording.
- Call 419-739-6745 if you need help with payment amount or tax-bill posting.
What Should You Do Next?
| Your Situation | Best Next Step | Office / Tool |
|---|---|---|
| You need a copy of a deed, mortgage, release or land contract. | Search the Recorder public records portal by document reference or party name, then save the full recording citation. | Recorder / CountyFusion |
| You are preparing a new deed transfer. | Read the 2026 conveyance standards, get Tax Map approval if required, prepare Auditor forms and then record. | Tax Map → Auditor → Recorder |
| You only need parcel value, tax district or current owner display. | Use the Auditor property-information system first, then cross-check with Recorder records if the deed itself matters. | Auditor Property Information |
| Your legal description was rejected or looks vague. | Contact Tax Map / GIS and consider whether a survey, plat, corrected description or supporting recorded reference is needed. | Engineer / Tax Map / GIS |
| Your tax bill or payment is the problem. | Use Treasurer tax search or contact the Treasurer for payment status, receipt or delinquency information. | Treasurer |
| You need legal advice about title, liens or deed correction. | Do not rely on a public-record search alone. Contact an Ohio attorney or title professional. | Attorney / Title professional |
Auglaize County Recorder FAQs
Where is the Auglaize County Recorder located?
The Auglaize County Recorder is located at 209 S. Blackhoof St., Suite 103, Wapakoneta, Ohio 45895.
What is the phone number for the Auglaize County Recorder?
The Recorder’s phone number is 419-739-6735. The fax number is 419-739-6736, and the published email contact is eschlenker@auglaizecounty.org.
Who is the Auglaize County Recorder?
The county’s Recorder page lists Emily Schlenker as the Auglaize County Recorder.
What hours is the Auglaize County Recorder open?
The Recorder’s published hours are Monday through Friday, 8:00 AM to 4:30 PM. Confirm holiday closures or unusual schedule changes before visiting.
How do I search Auglaize County deed records online?
Open the official Recorder page and use the Recorder Public Records link to reach the CountyFusion / Kofile search. Search by document number, volume/page, recording date, grantor, grantee or party-name variation, then compare the result with Auditor and GIS parcel details.
Does the Recorder search replace the Auditor property search?
No. The Recorder search is for recorded land documents. The Auditor property search is for parcel, value, owner display, tax district, transfer and assessment information. Use both systems when you need to match a parcel to a recorded deed.
How much does it cost to record a document in Auglaize County?
The county fee schedule lists $34 for the first two pages, $8 for each additional page and a $5 preservation surcharge, plus separate items for plats, marginal entries, copies, liens and financing statements. Always verify the official fee schedule before submitting payment.
Do Auglaize County deeds need Tax Map approval before recording?
Many conveyance documents do. The 2026 Auglaize County conveyance standards say deeds, corrective deeds, lot splits, subdivision plats, land-contract descriptions, condominium plats and other listed documents require Tax Map Office approval before submission to the Auditor and Recorder.
Which forms are used for Auglaize County deed transfers?
The 2026 conveyance standards list DTE 100 for sale conveyances, DTE 100EX for exempt conveyances, DTE 102 when CAUV applies, DTE 101 when Homestead reduction applies, and DTE 100M or DTE 100M EX for manufactured or mobile home transfers where applicable.
Can the Auglaize County Recorder tell me if my title is clear?
No. The Recorder records and indexes documents. The office does not provide legal advice, title insurance, title opinions, lien-priority opinions or boundary-survey determinations. Contact an Ohio attorney or title professional for those questions.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website. It is not the Auglaize County Recorder, Auglaize County Government, the Auglaize County Auditor, the Auglaize County Engineer, the Auglaize County Treasurer, a title company, a law firm or a consumer reporting agency.
Recording acceptance, indexing, fees, legal sufficiency, transfer approval, Tax Map approval, Auditor processing, lien priority, title status and boundary status are controlled by official government offices, Ohio law and qualified legal or title professionals. Always verify current requirements with the responsible office before filing or recording.
Public property and land-record information should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or any regulated consumer-reporting purpose.