Paulding County Recorder: Search Deeds, Mortgages & Property Records
Need a recorded property deed, mortgage release or land-record document in Paulding County, Ohio? The correct office is the Paulding County Recorder, located in the county courthouse at 115 North Williams Street, Room 103, Paulding.
The Recorder provides public access to real-estate records through its official website and an online records search. You can look for deeds and other recorded instruments without paying a private document-search directory.
This guide explains how to search the Recorder’s records, find a parcel when you only know an address, calculate Ohio recording fees, prepare a compliant deed, use eRecording and reach the correct courthouse office.
Paulding County Ohio Recorder vs. Paulding County Georgia Clerk
There are two Paulding Counties with different recording authorities. This article covers the Ohio County Recorder, not the Georgia courthouse in Dallas.
Paulding County, Ohio
Government office: Paulding County Recorder.
Location: 115 N. Williams Street, Room 103, Paulding, OH 45879.
Records: Deeds, mortgages, easements and other recorded land instruments.
Paulding County, Georgia
Government office: Clerk of Superior Court, Real Estate Division.
Location: 280 Constitution Boulevard, Room 1023, Dallas, GA 30132.
Records: Georgia deeds, security deeds, liens, plats and other real-estate filings.
How to Search Paulding County Ohio Deed Records Online
The Recorder’s official home page links to a Fidlar AVA land-record search. The Recorder states that its online documents and information are available for public use at no direct user cost. Search-field availability may depend on the record and interface version.
Open the Official Recorder Website
Go to pauldingcountyrecorder.com.
Select Records Search at the top of the page. This is the county’s link to the Fidlar AVA land-record system.
Choose an Available Search Field
Look for party-name search options and, where offered by the current interface, recording-reference, document-type or date filters.
Use a grantor or grantee name when you know the buyer or seller. If you have an instrument reference from another document, try the corresponding reference search.
Search Grantor and Grantee Names
The grantor generally transfers an interest in real property, while the grantee receives it.
For a purchase, try the seller and buyer names. For later documents, search the current owner and previous owner where appropriate.
Narrow the Results Carefully
When available, use recording date or document-type filters to reduce unrelated results.
A deed may have been signed before the date it was recorded, so do not limit a search to only the closing date.
Open the Matching Instrument
Review the recording details, document category, parties and legal description.
If a document image is available, inspect all its pages. A matching surname alone is not enough to confirm the correct parcel.
Save the Recording Information
Keep the document or instrument number, recording date and any book/page reference displayed by the system.
These details help when requesting a certified copy, tracing a mortgage release or asking Recorder staff to locate an older document.
Contact the Recorder if the Record Is Missing
If the search does not locate the record, try another party name or a broader date range. For older documents or unclear indexing, contact the Recorder at (419) 399-8275.
Find a Paulding County Property by Address, Owner or Parcel Number
The Paulding County Auditor maintains a separate property database. Its advanced search offers owner-name, parcel-number and address fields. This is often the better starting point when the buyer or seller name is unknown.
Use the Auditor Property Search
- Open the Paulding County Auditor Advanced Search.
- Choose Owner Name, Parcel Number or Address Search.
- For address search, use the House #, Direction, Street Name and Street Type fields as needed.
- Open the matching parcel and review its owner and property information.
- Return to the Recorder’s records search using the relevant owner names or recording details.
Why the Two Databases Differ
Auditor: Property parcels, assessed values, owner information, tax districts and related valuation records.
Recorder: Deeds, mortgages, easements and other legal instruments submitted for recording.
A parcel search can help identify property information, but an Auditor’s owner field is not a substitute for a recorded deed or title examination.
What Documents Can You Find in Paulding County Land Records?
Warranty and Other Deeds
Recorded instruments conveying real-estate interests. Review the grantor, grantee and legal description to understand which property is involved.
Mortgages
Recorded security interests related to property loans. Search for later assignments, modifications or satisfactions when checking mortgage history.
Mortgage Releases
Recorded satisfactions or releases may show that a particular mortgage has been discharged. Match the release to the original recorded instrument.
Easements
Recorded rights that can affect access, utilities or the use of land. They may remain relevant even after ownership changes.
Land Contracts and Leases
Some contractual interests in real estate are recorded. Their legal effect depends on the instrument and applicable law.
Liens and Restrictions
Recorded claims, declarations or restrictions can affect property rights. A public-record search does not by itself determine whether a lien remains enforceable.
Paulding County Ohio Recorder Fees: Deeds, Mortgages and Copies
Ohio Revised Code §317.32 establishes the standard recording-fee structure. Paulding County also appears on the Ohio Recorders’ Association’s preservation-surcharge list, with a $5 charge effective January 1, 2025.
| Service | Published Amount | What to Know |
|---|---|---|
| Standard recording: first two pages | $34 | Base recording fee before the preservation surcharge |
| Each additional page | $8 | Added beyond the first two pages |
| Paulding preservation surcharge | $5 per document | County-specific charge effective January 1, 2025 |
| Nonstandard-document fee | $20 additional | When Ohio Revised Code §317.114 standards are not met |
| Marginal references | Generally $4 each | May apply to listed releases, assignments and other referenced instruments |
| UCC financing statement | $12 plus $4 per indexed name | Where the cited statutory schedule applies |
| Copy and certified-copy charges | Confirm with Recorder | County-specific copies and certification charges should be confirmed directly before ordering |
Two-Page Deed Example
Standard first-two-page fee: $34.
Paulding preservation surcharge: $5.
Illustrative recording total: $39.
Assumes no nonstandard fee, extra references or other required charges.
Five-Page Deed Example
First two pages: $34.
Additional three pages: 3 × $8 = $24.
Preservation surcharge: $5.
Illustrative recording total: $63.
Additional charges may apply to a particular filing.
How to Record a Deed in Paulding County
A deed must meet both substantive legal requirements and the Recorder’s document-format requirements. The Recorder’s office records eligible instruments but cannot determine the best legal form for an ownership transfer.
Prepare the Appropriate Deed
Determine whether the transaction requires a general warranty deed, limited warranty deed, quitclaim deed, certificate of transfer or another instrument.
Seek help from a qualified Ohio attorney when the transfer involves trusts, estates, survivorship interests or other legal complications.
Check Execution and Acknowledgment
Confirm the instrument contains the signatures and acknowledgment required for that particular document.
Make sure the legal description is accurate and complete.
Use Ohio’s Standardized Page Format
- Paper size: 8.5 × 11 through 8.5 × 14 inches.
- Computer font size: at least 10 points.
- Ink: black or blue.
- No highlighting.
- First-page top margin: 3 inches.
- Top margin on later pages: 1.5 inches.
- Side and bottom margins: at least 1 inch.
Documents subject to these standards may incur an additional $20 when noncompliant.
Check Auditor and Conveyance Requirements
For a transfer of ownership, determine whether the document must first be presented to the County Auditor and whether an Ohio conveyance statement is required.
Relevant state forms include DTE 100 or DTE 100EX, depending on the transaction and exemption circumstances.
Calculate Fees Before Submission
Count all pages, including any caption or cover page. Add the $5 Paulding preservation surcharge and any applicable references or nonstandard-document charges.
Choose In-Person or Approved eRecording
Submit through the Recorder’s accepted methods. The county’s official eRecording page lists CSC, ePN and Simplifile as approved electronic-recording providers.
Save the Recording Reference
After recording, retain the document reference and check the public index for the finalized record. Use that reference when ordering copies or searching related documents.
Paulding County eRecording: Providers and Submission Hours
The Paulding County Recorder accepts eligible electronic recordings through approved third-party submission networks. This option is especially relevant to title companies, lenders and frequent document submitters.
CSC
Phone: 1-866-652-0111
The Recorder lists CSC as an accepted eRecording provider.
ePN
Phone: 1-888-325-3365
Electronic document submission is available through this listed provider.
Simplifile
Phone: 1-800-460-5657
The Recorder identifies Simplifile as another accepted eRecording provider.
Paulding County Recorder Address, Phone, Hours and Directions
Paulding County Recorder
Paulding County Courthouse
115 North Williams Street
Room 103
Paulding, OH 45879
Phone: (419) 399-8275
Fax: (419) 399-2862
Email:
recorder@pauldingcounty-oh.com
Office hours:
Monday–Friday, 8:00 AM–4:30 PM, excluding holidays.
Before Visiting the Courthouse
- Confirm the document is for property in Paulding County, Ohio.
- Bring names and recording references for an existing-record request.
- Check the current recording fee and preservation surcharge.
- Ask whether your transfer must be processed by the Auditor first.
- For urgent filing, arrive before the 4 PM processing cutoff.
- Check holidays or temporary closures before traveling.
Office note: The Recorder lists a Veterans Day closure for November 11, 2026. Check the office website for other holiday updates.
The Recorder is in Room 103 of the Paulding County Courthouse. Call the office for accessibility or parking details if necessary.
Recorder vs. Auditor vs. Treasurer: Who Handles What?
| What You Need | Responsible Office | Best Starting Point |
|---|---|---|
| Find a recorded deed or mortgage | County Recorder | Official land-record search |
| Request a recorded instrument | County Recorder | Use recording reference or party information |
| Search property by street address | County Auditor | Owner, address or parcel lookup |
| Find parcel value or assessment | County Auditor | Open the property account |
| Pay real-estate taxes | County Treasurer | Use official payment instructions |
| Prepare a legally valid ownership transfer | Qualified Ohio attorney / title professional | Review deed and title requirements |
Paulding County Auditor
115 N. Williams Street, Suite 101
Paulding, OH 45879
Phone: (419) 399-8205
Paulding County Treasurer
Responsible for collecting county real-estate taxes and providing tax-payment information.
Phone: (419) 399-8280
Why a Paulding County Deed May Not Appear Online
No Match for the Owner
- Try a different spelling or shortened name.
- Search both grantor and grantee where available.
- Try an earlier owner.
- Check whether a trust or business appears on the deed.
- Widen the recording-date range.
Only Have a Street Address
- Open the Auditor property search.
- Search by house number and street.
- Identify the correct parcel.
- Save relevant owner names.
- Use that information in the Recorder index.
Older Document Not Found
Some historical records may require assistance because of indexing variations or available image formats.
Save any names, dates and book/page references you have, and ask the Recorder for help locating the instrument.
Found a Mortgage but No Release
Search for a satisfaction, release or assignment using the mortgage parties and recording reference.
Contact the lender or loan servicer when an expected release is missing after payoff.
Paulding County Property Fraud Alert and Notary Fraud Alert
The Recorder’s official website links to both Property Fraud Alert and Notary Fraud Alert registration services. These services may help users become aware of certain newly recorded documents associated with monitored names.
Visit the Official Recorder Home Page
Choose the Correct Alert
Select Property Fraud Alert for real-estate recording activity or Notary Fraud Alert for the separate notary-related alert function.
Follow Registration Instructions
Review what the alert service monitors and enter the required information.
Inspect Unexpected Recordings
If an unfamiliar document triggers an alert, check the actual record and obtain professional assistance where appropriate.
Paulding County Recorder Official Records, Fees and Filing Resources
Paulding County Recorder — Records Search
County-operated starting page for the public land-record search.
- Select Records Search on the official home page.
- Use the available party-name or recording-reference search fields.
- Check the matched record and any available image.
- Save the instrument reference for follow-up.
Paulding County Auditor — Property Search
Official parcel lookup by owner, address or parcel number.
- Choose Owner Name, Parcel Number or Address.
- Enter identifying information in the corresponding fields.
- Open the correct parcel record.
- Use the information to support a deed search.
Ohio Recorders’ Association — Recording Fees
State recording-fee schedule and related Ohio law.
- Find the basic recording charge.
- Count all pages of the instrument.
- Add the Paulding $5 preservation surcharge.
- Check any nonstandard-document and reference charges.
Ohio Recording Standardization Guidelines
Paper size, margins, font requirements and nonstandard fees.
- Check first-page and later-page margins.
- Confirm paper size, ink and font size.
- Review applicable document exceptions.
- Correct formatting before submitting the deed.
Paulding County Recorder — eRecording
Approved provider list and electronic-submission hours.
- Review CSC, ePN and Simplifile options.
- Contact your chosen provider about registration.
- Verify the instrument is eligible for eRecording.
- Submit within the published weekday eRecording window.
Next Steps After Finding a Paulding County Deed
If You Found Your Deed
Save the instrument information and available image. Check names and the legal description, and request certification from the Recorder if your transaction requires an official certified copy.
If a Mortgage Still Appears
Search for its release or satisfaction. Compare recording references, and follow up with the lender if a payoff has not been followed by the expected recording.
If You Need to Transfer Ownership
Prepare the proper legal instrument, verify Auditor/conveyance requirements and recording format, then confirm the fees. Consult an Ohio attorney if you are uncertain about the legal effect.
If the Record Appears Incorrect
Preserve the recording details and compare the document with the relevant closing or title papers. Ask a qualified professional whether a corrective instrument or other remedy is needed.
Paulding County Recorder FAQs
1. What is the official Paulding County Recorder website?
For Paulding County, Ohio, the Recorder’s official website is pauldingcountyrecorder.com. It links to the county’s public land-record search, fee information, recording guidelines and fraud-alert services.
2. Where is the Paulding County Ohio Recorder office?
The Recorder is at 115 North Williams Street, Room 103, Paulding, Ohio 45879. The phone number is (419) 399-8275 and office hours are Monday through Friday, 8:00 AM to 4:30 PM.
3. Can I search Paulding County deeds online for free?
Yes. The Ohio Recorder states that land-record information and documents are available through its website without a direct user charge. Select Records Search on the official Recorder home page.
4. How do I search Paulding County deeds by property address?
Start with the Paulding County Auditor property search, which supports address, owner and parcel-number lookups. Use the matching parcel’s owner information to research the Recorder’s land records.
5. How much does it cost to record a deed in Paulding County, Ohio?
The standard fee is $34 for the first two pages and $8 for each additional page. Paulding County also has a $5 per-document preservation surcharge effective January 1, 2025. Other charges can apply to nonstandard or special instruments.
6. Does Paulding County accept electronic deed recording?
Yes. The Paulding County Recorder lists CSC, ePN and Simplifile as accepted eRecording providers. Electronic documents can be submitted Monday through Friday from 8:00 AM to 3:00 PM.
7. What are the deed recording margin requirements in Ohio?
Ohio’s standardization rules generally require a three-inch top margin on the first page, a 1.5-inch top margin on later pages, one-inch side and bottom margins, and at least 10-point computer text. Certain categories of documents are excepted.
8. Does Paulding County provide property fraud alerts?
Yes. The Ohio Recorder website links to Property Fraud Alert and Notary Fraud Alert services. These alerts can help users monitor specified recording activity but cannot prevent fraudulent documents from being filed.
9. What is the difference between the Paulding County Auditor and Recorder?
The Auditor provides parcel, address, owner and valuation information. The Recorder maintains recorded deeds, mortgages and other land instruments. Use the Auditor to locate a parcel and the Recorder to inspect its recorded legal documents.
10. Are Paulding County Georgia deeds on the Ohio Recorder website?
No. Paulding County, Georgia real-estate documents are maintained by the Clerk of Superior Court in Dallas, Georgia. The Ohio Recorder website serves land located in Paulding County, Ohio.