Boone County Recorder: Deeds, Online Records, Recording Fees and Office Guide
The Boone County Recorder’s Office in Lebanon, Indiana maintains permanent public records submitted for recording, including deeds, mortgages, liens, military discharges, subdivision plats, leases, powers of attorney, UCC fixture filings and related real-estate instruments.
This guide explains how to search Boone County recorded documents online, which office to contact before recording a deed, what fees to plan for, why documents get rejected, and how Recorder, Assessor, Auditor and Treasurer duties differ in Indiana property work.
What Does the Boone County Indiana Recorder Do?
The Boone County Recorder records and preserves instruments submitted for public recording. For deed and land-record users, that usually means deeds, mortgages, liens, releases, subdivision plats, powers of attorney, surveys, contracts, environmental disclosures, mechanic’s liens, DD214 military discharges and UCC fixture filings tied to real property.
Use the Recorder For
- Recorded deeds and deed references.
- Mortgages, releases and assignments.
- Liens, plats, powers of attorney and surveys.
- Certified copies of recorded instruments.
Use Assessor / Auditor For
- Sales disclosure review before conveyance recording.
- Auditor transfer endorsement on conveyance documents.
- Property record cards and parcel/tax data.
- Homestead or mortgage exemption form routing.
Use Treasurer For
- Property-tax payment questions.
- Tax-bill status and balances.
- Delinquent tax issues.
- Payment receipts after a transfer.
Boone County Recorder Office Address and Contact Information
The Recorder is located at the Boone County Courthouse in Lebanon. Call before visiting if you need a certified copy, are submitting a large recording package, or are unsure whether your deed needs Assessor or Auditor endorsement first.
Boone County Recorder’s Office
Recorder: Debbie Ottinger
Address:
Boone County Courthouse
202 Courthouse Square
Lebanon, IN 46052
Phone: 765-482-3070
Fax: 765-485-9071
Email: dottinger@co.boone.in.us
Hours listed: Monday-Friday, 8:00 AM-4:00 PM
Open Recorder Map ↗How to Search Boone County Indiana Deeds and Recorded Documents Online
Boone County partners with Doxpop for online recorded-document access. The county’s records lookup page includes two date-range notes, so users should treat the online search as the starting point and contact the Recorder when an older deed or image is not available online.
Collect Property Clues First
Start with the property address, current owner, prior owner, parcel number, approximate purchase date, legal description clues and any old deed book/page or instrument number.
Open Boone County’s Online Records Lookup
Use the official county Records Lookup page and follow the “Search Online” or Doxpop electronic records access route. Avoid starting from paid third-party websites unless the county itself points you there.
Search by Party Names
Search the current owner, prior owner, business name and spelling variations. For deeds, search both grantor and grantee sides if the system allows. For mortgages and liens, search later dates for releases, assignments or satisfactions.
Check the Online Date Range
Boone County’s lookup page states that one online index extends back to January 1988 for deeds and January 1989 for other recorded documents, while its Doxpop access note separately states deed index coverage back to January 1993 and other documents back to January 1996.
Verify the Result Before Relying on It
Match the party names, recording date, document type, legal description, instrument number, book/page, parcel clues and related releases or assignments. Similar names can produce unrelated Boone County records.
Contact the Recorder for Copies or Older Records
If the document is older than the online coverage, unclear, missing an image, or needed as a certified copy, call the Recorder’s Office before relying on a screenshot or informal printout.
How to Record a Deed or Real-Estate Document in Boone County, Indiana
The Recorder records acceptable instruments; the office does not replace a legal drafter, attorney or title company. Indiana conveyance documents often need Assessor and Auditor steps before the Recorder can accept them.
| Step | Office / Requirement | What Boone County Says to Check | Why It Matters |
|---|---|---|---|
| 1. Prepare the legal instrument | Attorney, title company or qualified preparer | Names, signatures, legal description, original signature, notary details, prepared-by statement and grantee address. | Recorder staff cannot choose the deed type or fix legal ownership wording. |
| 2. Confirm acknowledgment and notary details | Indiana recording requirements | Notary county/state of residence, commission expiration and seal are required for notarized documents. | Incomplete acknowledgment or notary details are common rejection risks. |
| 3. Add Indiana affirmation statement | Recorder requirement | Documents executed or acknowledged in Indiana must include the Social Security number redaction affirmation at the conclusion with the prepared-by statement. | Missing affirmation language can delay recording. |
| 4. Complete Assessor / Auditor steps | County Assessor and County Auditor | Sales Disclosure Forms require County Assessor endorsement before conveyance recording; transfer of deeds for taxation requires County Auditor endorsement. | A deed can be rejected if required endorsement stamps are missing. |
| 5. Calculate Recorder fees | Recorder fee schedule | Deeds, UCC and most other instruments are listed at $25; mortgages are listed at $55; other copy, oversized page and certification fees may apply. | Incorrect recording fees are listed as a common rejection reason. |
| 6. Submit with return envelope | Recorder’s Office | The fee schedule says to always send a self-addressed stamped envelope with all recordings so documents can be returned in a timely manner. | Without proper return handling, document return can be delayed. |
What You Can Find in Boone County Recorder Records
Boone County lists many common document types. Different records answer different questions, so do not assume one deed result tells the whole title story.
Deeds and Contracts
Deeds and contracts can show transfer instruments, grantor/grantee names, recording date, and legal description clues. Confirm tax and parcel changes separately with Assessor/Auditor records.
Mortgages and Releases
Mortgage records show recorded security instruments. Search later dates for mortgage release, partial release, assignment or satisfaction records before assuming a lien is still active.
Liens and Mechanic’s Liens
Boone County lists liens, mechanic’s liens, federal tax liens and releases. Legal effect, priority and current status may require a title professional or attorney.
Plats, Surveys and Easements
Plats, surveys and easements can explain access, subdivisions and rights affecting the land. They do not replace a current boundary survey for construction or disputes.
Military Discharge Records
DD214 military discharge records are listed among common recorder document types. Privacy and access rules may apply, so call before requesting or filing one.
Powers of Attorney and Trust Records
If a document is signed by an attorney-in-fact, Boone County’s rejection page warns that the recorded instrument number of the power of attorney must be listed on the recorded document.
Boone County Recorder Fees and Copy Costs
Use this table for planning only. Call the Recorder before submitting a document with exact payment, especially if it includes oversized pages, multiple transaction documents, extra cross references, mechanic’s lien mail-outs or certified copies.
| Item | Fee Listed | Applies To | Practical Note |
|---|---|---|---|
| Mortgages | $55 | Mortgages, subordinate mortgages and re-recorded mortgages. | Use mortgage-specific fee rather than the general deed/instrument amount. |
| Deeds, UCC and most other instruments | $25 | Deeds, UCC and all other instruments, including re-recorded instruments. | Fee includes one oversize page according to the county fee page. |
| Oversized additional pages | $5 | Additional pages exceeding 8.5 × 14 within any document. | Count oversized pages before mailing or submitting. |
| Mechanic’s lien | $25 | Mechanic’s lien including one mail-out. | Each additional mail-out is listed at $2. |
| Blanket / multiple transaction document | $25 | Multiple transaction documents where accepted. | Each additional cross reference after the first is listed at $7 each. |
| Copies 11 × 17 or smaller | $1 per page | Standard-size document copies. | Certification, if needed, is separate. |
| Copies larger than 11 × 17 | $5 per page | Large-format copies. | Call first for plats, oversized maps or unusual records. |
| Certification of document | $5 | Certified copy request. | Tell the office that certification is needed before paying for ordinary copies. |
Boone County Recorder Fee Estimator
This estimator uses Boone County’s published fee-schedule items for common planning. It is not an official quote and does not cover every special filing, statutory change or rejection issue.
Assumptions: deed/UCC/other instrument $25; mortgage $55; mechanic’s lien $25 including one mail-out; blanket document $25; extra oversized pages $5 each; additional mail-outs $2 each; extra cross references $7 each; standard copies $1/page; large copies $5/page; certification $5.
Boone County Recording Requirements and Rejection Checklist
Boone County publishes recording requirements and common rejection reasons. Review these before signing, notarizing or mailing a document.
Before You Submit
- Document is legible.
- Names match throughout the document.
- Names are typed or printed under signatures exactly as signed.
- Prepared-by statement includes company and preparer name where required.
- Grantee address is included on real-property conveyances.
- Legal description is complete.
- Notary details include required county/state, commission expiration and seal.
- Required Assessor/Auditor endorsement stamps are completed.
Common Boone County Rejection Triggers
- Incorrect recording fees.
- Checks not made payable to Boone Co. Recorder.
- Missing original signature.
- Missing or incomplete legal description.
- Missing cross-reference instrument number on the first page when needed.
- Power of attorney instrument number missing when signed by attorney-in-fact.
- Real estate is not in Boone County.
- Court document lacks judge signature or Clerk file stamp.
Boone County E-Recording: How It Works
Boone County says it has electronically recorded documents since October 2013. E-recording is generally most useful for title companies, lenders, attorneys and professional submitters who record regularly.
Submit Through an E-Recording Vendor
Submitters prepare or scan documents, upload them and submit through a web-based e-recording service. Boone County lists Simplifile and CSC as e-recording contacts.
County Reviews the Document
The Recorder receives the document electronically and reviews it for recording. If there are errors, the document can be rejected and returned for correction.
Document Is Recorded or Returned
After approval, the document is processed, stamped and officially recorded. The stamped recorded document is then returned to the submitter electronically.
Official Boone County Recorder Links
Use these official resources before relying on a third-party deed search page or submitting a recording package.
Boone County Recorder’s Office
Official page for the Recorder’s role, office address, phone, hours and resource links.
- Confirm the office address, phone, fax, email and hours.
- Review what records the Recorder maintains.
- Use the service links for forms, recording requirements and fee schedule.
- Call before submitting a deed, certified-copy request or unusual recording.
Boone County Online Records Lookup
Official county route to recorded-document search through Doxpop.
- Read the county’s online index coverage notes.
- Use the official “Search Online” / Doxpop route.
- Search by party names, document type and date range where available.
- Contact the Recorder if an older record or certified copy is needed.
Boone County Recording Requirements
Official Boone County checklist for acknowledgment, names, notary, sales disclosure, auditor endorsement, affirmation statement and grantee address.
- Check acknowledgment and notary requirements.
- Confirm names are typed or printed exactly as signed.
- Review Sales Disclosure and Auditor endorsement requirements for conveyance documents.
- Add the required Indiana affirmation statement where applicable.
Common Reasons for Rejection of Documents
Official rejection-risk list for Boone County recordings.
- Compare your document against each rejection reason.
- Check legal description, signatures, original signature and notary information.
- Make sure fees and check payee are correct.
- Confirm any required cross reference appears on the first page.
Recorder’s Fee Schedule
Official Boone County fee list for mortgages, deeds, UCC, mechanic’s liens, copies and certification.
- Identify whether the document is a mortgage, deed, UCC, mechanic’s lien or other instrument.
- Add oversized-page, cross-reference, mail-out, copy or certification charges where needed.
- Prepare the correct payment.
- Include a self-addressed stamped envelope with recordings.
E-Recordings
Official county explanation of electronic recording workflow and listed e-recording companies.
- Read the county’s five-step electronic recording process.
- Review Simplifile and CSC options if you are a professional submitter.
- Confirm your document is eligible and complete before upload.
- Watch for electronic rejection notices and correct errors quickly.
Boone County Deed and Public Record Decision Path
| Your Situation | Best Next Step | Correct Office / Tool |
|---|---|---|
| You need to find a recorded deed. | Collect owner/prior-owner names, then search the official Doxpop route from Boone County’s records lookup page. | Recorder Online Records Lookup |
| You need to record a new deed. | Prepare the legal document, complete Assessor/Auditor steps if required, add affirmation/prepared-by language, calculate fees and submit to Recorder. | Assessor / Auditor / Recorder |
| Your document was rejected. | Compare the rejection notice with Boone County’s common rejection list and fix the specific missing item. | Recorder Rejection List |
| You need a certified copy. | Find the document details first, then call the Recorder to confirm copy and certification fees. | Recorder’s Office |
| You need tax payment information. | Use the Treasurer, not the Recorder. | Boone County Treasurer |
| You need to know if ownership is legally valid. | Do not rely only on a public-record index. Use a title company or Indiana attorney. | Title professional / attorney |
Boone County Recorder FAQs
Which Boone County Recorder is this page about?
This guide is for the Boone County Recorder’s Office in Boone County, Indiana. The office is located at the Boone County Courthouse, 202 Courthouse Square, Lebanon, IN 46052.
Who is the Boone County Indiana Recorder?
Boone County lists Debbie Ottinger as County Recorder.
What is the Boone County Recorder phone number?
The Boone County Indiana Recorder phone number is 765-482-3070. The office also lists fax 765-485-9071 and email dottinger@co.boone.in.us.
What are Boone County Recorder office hours?
The official Recorder page lists office hours as Monday through Friday, 8:00 AM to 4:00 PM. Check county holiday closures before visiting.
Can I search Boone County Indiana deeds online?
Yes. Boone County links to online recorded-document search through Doxpop. The county records lookup page includes index coverage notes and should be used as the official starting point.
How far back do Boone County online deed records go?
The county records lookup page states that one online document index extends back to January 1988 for deeds and January 1989 for other recorded documents. The same page also states that Doxpop electronic records access has deed index coverage back to January 1993 and other documents back to January 1996. Contact the Recorder for older records or unclear coverage.
How much does it cost to record a deed in Boone County Indiana?
The Boone County Recorder fee schedule lists deeds, UCC and many other instruments at $25. Additional fees may apply for oversized pages, blanket documents, cross references, copies or certification.
Why would Boone County reject a recording?
Common rejection reasons include illegible documents, inconsistent names, missing prepared-by statement, missing grantee address, incorrect fees, missing original signature, incomplete notary information, missing legal description, missing Auditor stamp when required, or real estate not located in Boone County.
Does Boone County offer e-recording?
Yes. Boone County’s e-recording page says the county has electronically recorded documents since October 2013 and describes submission through web-based services, county review, approval, stamping and electronic return to the submitter. The page lists Simplifile and CSC as contacts.
Can the Recorder tell me which deed form to use?
No. Recorder staff can explain recording procedures, fees and public records, but choosing or drafting a deed can affect legal ownership rights. Use a qualified Indiana attorney or title professional for deed drafting and legal questions.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website and is not affiliated with Boone County Indiana, the Boone County Recorder’s Office, Doxpop, Simplifile, CSC, or any Indiana government agency.
This guide is not legal advice, title advice, tax advice, a title search, a lien opinion or a substitute for professional deed preparation. Recording requirements, fees, search access and office procedures can change. Always verify current requirements directly with the responsible official office before recording or relying on a document.
Property-owner records and deed records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.