Perry County Recorder: Deeds, Land Records, AVA Search, Fees & New Lexington Office
The Perry County Recorder maintains recorded land documents for Perry County, Ohio, including deeds, mortgages, releases and other instruments affecting real estate. If you want to find a deed online, the county directs users to its AVA — Adaptable Visual Access index.
Perry County’s online system has an important limitation: the county says it provides recording-index information such as volume and page references, but actual document images are not available online. For a deed or release copy, contact the Recorder after identifying the record.
What Does the Perry County Recorder Do?
Use the Perry County Recorder when you need recorded land documents such as deeds, mortgages, releases or document references. The Recorder preserves the public land-record chain but does not determine property value, prepare legal documents or perform a title search for you.
Recorded Land Documents
The Recorder maintains records connected with land ownership, title transfers, mortgages and other recordable instruments affecting Perry County real estate.
Parcel & Property Search
Use the Perry County Auditor when you start with an address, parcel number or current assessment owner. The Auditor search supports parcel, owner and address lookup.
Legal or Title Questions
Recorder staff cannot prepare deeds, determine mineral ownership or provide legal advice. For title interpretation or deed preparation, use an attorney or licensed title professional.
Recorder vs Auditor vs Treasurer vs Clerk of Courts
| What You Need | Correct Perry County Office | Why |
|---|---|---|
| Recorded deed, mortgage or release | Recorder | Maintains Perry County land-record recordings. |
| Property address, owner, parcel or assessed value | Auditor | Maintains searchable real-estate and assessment records. |
| Transfer/conveyance processing | Auditor → Recorder | Ohio conveyance documents generally go through the Auditor transfer process before final recording. |
| Property-tax payment or balance | Treasurer | Tax collection is separate from deed recording. |
| Civil, divorce or felony court records | Clerk of Courts | Court records are not Recorder land records. |
How to Search Perry County Ohio Deeds and Recorder Records
Perry County links directly to Fidlar’s AVA system for public Recorder-index searching. Use the index to identify the recording reference, then contact the Recorder if you need the actual document.
Open the Official Perry County AVA Search
Start from the county-linked AVA portal rather than a paid deed-copy or people-search site.
If You Only Know the Property Address
Start with the Perry County Auditor property search. It supports parcel, owner and address searching and is usually easier for converting a street address into the owner or parcel information needed for deeper deed research.
Open Auditor Property Search ↗
Match the Correct Recorded Document
Compare the party name, document type and available volume/page or recording reference. If researching a transfer, check both current and prior owners rather than assuming the current Auditor record gives the entire deed history.
Contact the Recorder for the Document
Perry County says the online index does not provide actual document images. Call 740-342-2494 or email pcrecorder@perrycountyohio.gov with the record reference and ask about the current copy/payment process.
What Can You Research Through the Perry County Recorder?
Deeds & Transfers
Recorded instruments documenting transfers of real property.
Mortgages
Recorded mortgage instruments and related land-record references.
Mortgage Releases
The Recorder can help confirm whether a mortgage release was recorded and can provide a copy when available.
Mechanic Liens
The office records properly prepared lien documents but says it does not supply the lien form or advise users how to prepare it.
DD214 Records
The Recorder records military discharge records and also issues Veteran ID cards. The county instructs applicants to bring an original or certified DD214 and valid photo ID.
Other Land Records
Additional instruments affecting land ownership, title transfers or property encumbrances may be recorded when authorized by Ohio law.
How to Get a Perry County Deed or Release Copy
Because Perry County does not publish the actual Recorder images through AVA, the most efficient workflow is to identify the record first and then contact the office with the exact reference.
I Need My Deed
- Search AVA for the recording index.
- Save the volume/page or other record reference.
- Call or email the Recorder.
- Ask whether the office can email the copy and whether a copy fee applies.
The county explains that it does not hold your original deed after purchase; it maintains the recorded document.
I Need to Check a Mortgage Release
- Have the owner/property information ready.
- Search the Recorder index if possible.
- Contact the Recorder at 740-342-2494.
- Ask whether a release has been recorded.
- Request a copy of the release if needed.
Perry County Recorder Recording Fees
| Fee | Current County-Listed Amount | When It Applies |
|---|---|---|
| Basic recording | $34 | First two pages. |
| Additional pages | $8 each | Each page after the first two. |
| Noncompliant document | Additional $20 | County lists this when required standard document margins are not met. |
| Marginal reference | Additional $4 | For a document requiring a marginal reference. |
| Payment | Cash or check | The Recorder says it does not accept credit cards. |
How a Perry County Ohio Deed Transfer Moves Through the Offices
A deed transfer is not simply handed to the Recorder without considering the Auditor. Perry County’s Auditor handles real-property transfer/conveyance processing and publishes its own transfer requirements and fees.
Have the Deed Properly Prepared
Perry County Recorder staff specifically recommend using an attorney or licensed title agency for document preparation. Recorder employees cannot give legal advice or draft a deed for you.
Complete the Auditor Conveyance or Exempt Form
Perry County Auditor says documents presented for transfer must include the appropriate Conveyance or Exempt form.
Calculate Auditor Transfer Charges
The Auditor currently lists a $0.50 transfer fee per parcel and a $4.00 conveyance fee for each $1,000 of sale price, with a $4 minimum conveyance fee.
Complete Auditor Transfer Review
The Auditor says transfers may be submitted in person, by mail or electronically, and that incomplete forms or incorrect fees are returned rather than held for correction.
Present the Recordable Instrument to the Recorder
Once required transfer processing is complete, the document can proceed to recording with the Recorder and the applicable Recorder fee.
Perry County Property Fraud Alert
Perry County Recorder offers a free property fraud alert through its recording software provider. The county says subscribers can be notified within 24 business hours when a document is recorded.
Why Sign Up
- No county-listed subscription fee.
- Alerts you to new recorded activity.
- Can help identify unexpected documents sooner.
- Useful for owner names and property-related monitoring.
What the Alert Cannot Do
- It cannot stop a document that meets recording requirements.
- It does not determine whether a recorded document is fraudulent.
- It does not replace title insurance or legal advice.
- It does not prove current legal ownership by itself.
Perry County Recorder Address, Phone, Email & Hours
Perry County Recorder
Recorder listed by county: Kim Davis
Address: 212 S. Main Street, New Lexington, OH 43764
Phone: 740-342-2494
Fax: 740-342-5539
Email: pcrecorder@perrycountyohio.gov
Hours:
Monday–Friday
8:00 a.m.–4:00 p.m.
Confirm holiday schedules and any special recording cutoff before making a time-sensitive trip.
Open Official Recorder Page ↗Official Perry County Recorder and Property Resources
Perry County Recorder
Office details, fees, fraud alert, record-access limitations and FAQs.
- Check the current office contact and hours.
- Review the county’s recording-fee FAQ.
- Use the AVA link for public index searching.
- Call or email when you need an actual recorded-document copy.
AVA — Perry County Recorder Index
Official county-linked online land-record index.
- Open the Perry County public search.
- Search using the record information available to you.
- Identify the correct document reference.
- Save the volume/page or other displayed index details.
- Contact the Recorder if you need the document image or copy.
Perry County Auditor Property Search
Address, parcel and owner lookup before Recorder research.
- Choose Owner, Parcel or Address Search.
- For address searches, use the separate house-number and street fields.
- Open the correct parcel.
- Save the owner name and parcel number.
- Return to AVA for recorded-document research.
Perry County Auditor Real Estate Transfer Rules
Conveyance forms, transfer methods and current Auditor fees.
- Find the “Transfer (Conveyance) of Real Estate” section.
- Review mail, in-person and electronic transfer options.
- Open the correct Conveyance or Exempt form.
- Check the current parcel and conveyance fees.
- Complete Auditor processing before final Recorder filing where required.
If You Cannot Find the Perry County Deed
| Problem | What to Do |
|---|---|
| You only know the street address | Use the Auditor address search first, then save the owner and parcel details. |
| The current owner is not finding the older deed | Search prior-owner information and older recording references. |
| You found an AVA index entry but no image | That is expected: Perry County says images are not online. Contact the Recorder for the copy process. |
| You need mineral-right ownership | The Recorder says staff cannot perform that search for you. Mineral-title research may require a detailed record chain or professional assistance. |
| You need a lien form | The Recorder records prepared mechanic liens but does not provide or complete the lien form. |
| You need to change a deed after a spouse’s death | The Recorder cannot prepare the legal document. Obtain legal advice on the appropriate Ohio ownership/estate instrument. |
What Should You Do Next?
I Need a Deed Copy
Search AVA → save the record reference → call or email the Recorder for the current copy process.
I Only Know the Address
Search the Auditor first → identify owner and parcel → move to the Recorder index.
I Need to Record a Deed
Use legal/title help to prepare it → complete required Auditor conveyance processing → verify Recorder fees → record.
I Paid Off My Mortgage
Check whether the mortgage release was recorded. Do not wait for the Recorder to issue a new deed.
I Disagree With Property Value
Use the Auditor and Ohio valuation/appeal process. The Recorder does not determine assessed value.
I Found a Suspicious Recording
Save the record reference, contact the Recorder and obtain appropriate legal guidance. Sign up for the county’s free Fraud Alert.
Independent Records Guide
County-Appraisal-District.org is an independent informational website. It is not the Perry County Recorder, Perry County Auditor, Perry County Treasurer, the State of Ohio, a law firm, title company or Consumer Reporting Agency.
Recorder indexes do not constitute a legal title opinion. Fees, office holders, hours, payment methods and recording requirements can change. Verify time-sensitive requirements directly with Perry County before submitting an original document or payment.
Public property records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or another FCRA-regulated consumer-reporting purpose.
Perry County Recorder FAQs
Where is the Perry County Ohio Recorder’s Office?
The Recorder is at 212 S. Main Street, New Lexington, Ohio 43764. The county lists office hours as Monday through Friday, 8:00 a.m. to 4:00 p.m., and the main phone number is 740-342-2494.
Who is the Perry County Recorder?
Perry County’s current official Recorder page identifies Kim Davis as Interim Recorder. Because officeholders can change, verify the county page before relying on the name for a formal filing.
How do I search Perry County Ohio deed records online?
Use the county-linked AVA, or Adaptable Visual Access, system. Search the public index and save the volume/page or other recording information for the document you need.
Can I view Perry County deed images online?
No. Perry County currently states that AVA provides record listings and references but that actual documents and images are not online. Contact the Recorder to obtain the document.
How much does Perry County charge to record a deed?
The Recorder currently lists $34 for the first two pages and $8 for each additional page. Other charges can apply, including a $20 noncompliance fee and a $4 marginal-reference fee when applicable.
Does the Perry County Recorder accept credit cards?
No. The county’s Recorder FAQ says the office accepts cash and checks and does not accept credit cards. Verify payment instructions before mailing a document.
Can the Recorder tell me whether I own mineral rights?
The Recorder says its staff cannot perform that search for you. Recorder records are public, but determining mineral ownership may require researching the chain of title and obtaining professional title or legal assistance.
How do I know if my Perry County mortgage was released?
Call the Recorder at 740-342-2494 or email pcrecorder@perrycountyohio.gov. The office says it can confirm whether a mortgage release was recorded and provide a copy of the release.
Does Perry County offer property fraud alerts?
Yes. The Recorder says its software provider offers a free fraud-alert service to Perry County landowners and can notify subscribers of newly recorded documents. Contact the office for the current enrollment process.
Can Perry County Recorder staff prepare a deed or mechanic lien for me?
No. The office records legally prepared documents but says it cannot provide legal advice, prepare deeds or supply and complete mechanic-lien forms. Use an Ohio attorney or licensed title professional when document preparation is needed.