Indiana County Recorder: Deeds, Land Records, Search, Copies & Recording Fees
The Indiana County Recorder of Deeds records and indexes deeds, mortgages, satisfactions, easements, leases, releases and other land documents for property in Indiana County, Pennsylvania. The office is part of the county Register & Recorder operation at the Indiana County Courthouse in Indiana, PA.
This guide shows how to search the live deed database, find a mortgage satisfaction, understand the current deed-recording fee, prepare a document for recording, use eRecording, obtain copies and avoid confusing the Recorder with Tax Assessment or Tax Claim.
Where Do You Search Indiana County Deeds and Land Records?
Start with the official Indiana County Recorder of Deeds public-search system at indiana.pa.publicsearch.us. The live portal is labeled “Indiana County Recorder of Deeds,” uses the Real Property department, and supports searches by grantor/grantee, subdivision, document type, document number and recorded-date range.
Search a Deed
Search a current or prior owner’s name, document number, subdivision or document type. If you know the instrument number, use it first because it is usually more precise than a common surname.
Open Official Search ↗Check a Mortgage Satisfaction
Search the owner, mortgage or related instrument and look for a recorded satisfaction or release. The Recorder FAQ says the office can also check whether a satisfaction piece is on file.
Recorder phone: 724-465-3860.
Get a Deed Copy
The county’s current FAQ says land records from 1948 forward are available online and lists in-office deed copies at $0.50 per page.
Ask the Recorder separately if you need a certified or specially authenticated copy.
How to Search Indiana County Recorder of Deeds Records Online
The current public-search interface offers both indexed-field searching and full-text OCR searching. Use the indexed search first when you know a party name or document number; use OCR as a second pass when the indexed fields do not find what you need.
Open the Official Public Search
Go to the Indiana County Recorder of Deeds search portal. Confirm that the header says Indiana County Recorder of Deeds and that the department is set to Real Property.
Choose the Best Search Term
The portal accepts grantor/grantee names, subdivision names, document types and document numbers. A document number is usually the fastest route when you already have one from a prior deed, mortgage, title report or closing file.
Use a Recorded-Date Range When Necessary
If a common name returns many results, add a recorded-date range. The portal also provides shortcuts such as the last day, week, month, several months and one year.
Choose Index Search or Full-Text OCR
Search Index Only searches indexed information. The portal notes that multiple words are searched individually. Search Index & Full Text (OCR) also searches document text and treats multiple words as a phrase.
Open the Matching Instrument
Compare grantor/grantee names, document type, recorded date and instrument information before assuming a result belongs to your property. Similar names can belong to different people or parcels.
Save the Recording Reference
Record the instrument/document number, book and page if shown, recording date and parties. Those references are useful when ordering a copy, researching a mortgage satisfaction or following the chain of title.
Why an Indiana County Deed Search May Return No Result
| Problem | Try This | Why It Helps |
|---|---|---|
| No result for a full owner name | Search only the surname, then narrow by date. | Recorded documents may use initials, middle names, former names or entity variations. |
| Too many common-name matches | Add a recorded-date range or search a known document number. | Instrument numbers are more precise than names. |
| Indexed search misses a phrase | Try “Search Index & Full Text (OCR).” | The portal can search OCR text beyond indexed fields. |
| You only know a prior owner | Search the prior owner as grantor/grantee and follow connected deeds. | Deed history can reveal the later transfer instrument. |
| You are searching a very old transaction | Contact the Recorder for pre-online records or image availability. | The current county FAQ specifically identifies 1948-to-present online availability. |
| You are really looking for assessed value | Use Indiana County Tax Assessment instead. | The Recorder indexes legal land documents; assessment values are maintained by Tax Assessment. |
What Records Does the Indiana County Recorder Handle?
The Recorder’s land-record system is broader than deeds. The correct document type matters when researching ownership history, mortgages, easements or other interests affecting real estate.
Deeds
Recorded conveyances showing transfers of real-estate interests. A deed record is important evidence, but a single deed should not be treated as a complete title examination.
Mortgages & Satisfactions
Mortgage instruments, assignments, releases and satisfaction pieces help trace recorded loan interests and whether a payoff document was recorded.
Easements & Rights of Way
Easements and rights-of-way may affect access, utilities or use of land even when ownership remains unchanged.
Oil, Gas & Mineral Records
Indiana County’s fee schedule includes oil-and-gas leases, assignments, releases, mineral conveyances and related recorded instruments.
How to Record a Deed or Land Document in Indiana County
Indiana County accepts land documents in person, by mail and through approved eRecording providers. Recording is a document-compliance process; Recorder staff do not draft a deed or decide what legal document you should use.
Use the Correct Legal Document
If you are changing ownership, adding or removing a person, transferring to a trust or correcting title, determine which deed or instrument is legally appropriate before submitting it. The Recorder FAQ recommends consulting an attorney because deeds are legal documents.
Check Indiana County Formatting Rules
The county’s document requirements call for white 8.5 × 11-inch paper, black ink, at least 10-point type, single-sided pages, a three-inch top margin on the first page and one-inch margins elsewhere.
Include the UPI and Municipality
Indiana County requires real-estate instruments to reference the Uniform Parcel Identifier (UPI) and municipality. The Recorder may refuse an affected real-estate instrument that lacks the required parcel identifier.
Watch the Three Township School-District Rule
The Recorder specifically says documents involving parcels in Blacklick, Canoe or Young townships must specify a school district.
Check the Notarial Acknowledgment
The county requires a proper acknowledgment including the jurisdiction, date, appearing party information, notary signature and expiration information. The Recorder currently states that it does not accept e-notarizations.
Calculate the Current Recording Cost
Use the fee schedule effective December 1, 2025. A standard deed is listed at $91.75 for four pages and four names. Add $2 for each page after four and $0.50 for each name after four when applicable.
Handle Transfer Tax and Return Mailing
County recording instructions say deeds subject to transfer tax should include separate checks for local and state transfer tax. If mailing the document, include a stamped self-addressed envelope or add the county’s listed $1 mailing amount.
Submit In Person, by Mail or eRecording
The Recorder accepts deeds, mortgages, satisfactions and other land documents in person, by mail or online through CSC and Simplifile. The county warns that an eRecording requiring staff to print extra attachments may need to be submitted on paper.
Indiana County Deed Recording Checklist
Check Before Recording
- Property is located in Indiana County, Pennsylvania.
- Correct legal document has been prepared.
- Document is dated.
- Grantor and grantee names are typed correctly.
- Property address and legal description are included where required.
- UPI and municipality are shown.
- School district is shown for Blacklick, Canoe or Young township parcels.
- Notarial acknowledgment is complete.
- Current recording fee has been verified.
- Return-mail instructions are included.
Common Causes of Problems
- Using an older recording-fee amount.
- Missing or incorrect UPI.
- Leaving out the municipality.
- Incomplete notary acknowledgment.
- Submitting a document with an e-notarization.
- Wrong page margins or double-sided pages.
- Missing transfer-tax documentation.
- Expecting Recorder staff to draft or legally revise a deed.
Indiana County Recorder of Deeds Fees
The Recorder page links a fee schedule effective December 1, 2025. The amounts below are useful planning figures, but always open the current county schedule immediately before mailing, hand-delivering or eRecording a document.
| Document / Service | Current Published Fee | What to Know |
|---|---|---|
| Deed | $91.75 | Base schedule amount for four pages and four names. |
| Corrective Deed | $91.75 | Additional supporting documents may be required depending on the correction. |
| Deed of Trust | $91.75 | Do not assume the legal or transfer-tax treatment is the same as every other deed. |
| Mortgage | $91.75 | Base amount for four pages and four names. |
| Satisfaction Piece | $81.75 | Used in the recorded chain to show satisfaction of a mortgage obligation. |
| Release of Mortgage | $81.75 | Check the exact document type before calculating cost. |
| Easement / Right of Way | $81.75 | Current schedule lists separate categories for these instruments. |
| Additional page after four | $2.00 each | Add to qualifying base recording charges. |
| Additional name after four | $0.50 each | Name-count rules can affect the final fee. |
| Return postage without SASE | $1.00 | The county instructs users to add $1 when a stamped self-addressed envelope is not included. |
Realty Transfer Tax Statement of Value: When It Matters
Indiana County links Pennsylvania’s REV-183 Realty Transfer Tax Statement of Value. It is not required for every deed in exactly the same way, but it is important for transactions where the consideration, assessed value or claimed transfer-tax exemption must be explained.
Property Details
The form asks for the property address, municipality, county, school district and tax parcel number.
Value & Consideration
The form includes actual cash consideration, other consideration, total consideration, assessed value and common-level-ratio information.
Exemption Documentation
Certain claimed transfer-tax exemptions require supporting documents, such as trust papers, prior deeds, agency agreements or other proof identified on the form.
Indiana County Property Alert for New Recorded Documents
Indiana County promotes a free Property Alert service connected with its recorder search system. It is intended to notify registered users when a document matching a watched name is recorded after registration.
What the Alert Can Do
Register names you want monitored and receive alerts when matching documents are recorded. It can help property owners notice unexpected activity sooner.
An alert is not title insurance and does not stop a document from being recorded.
County Scam Warning
Indiana County also warns about fraudulent delinquent-tax messages. The county says its Tax Claim Office does not text or call property owners demanding delinquent-tax payment; official notices are sent in writing.
Tax Claim: 724-465-3810.
Recorder vs Tax Assessment vs Tax Claim in Indiana County
These county offices deal with the same property but maintain different records. Contacting the correct office usually saves the most time.
| Your Question | Correct Office | What That Office Handles |
|---|---|---|
| I need a deed, mortgage, satisfaction, easement or recorded land document. | Recorder of Deeds | Recorded real-estate documents, indexing, land-record copies and recording intake. |
| I need a parcel number, UPI, assessed value, tax map or property record card. | Tax Assessment Office | Parcel identification, assessments, property record cards, county tax maps and assessment appeals. |
| I have delinquent county, municipal or school real-estate taxes. | Tax Claim Bureau | Delinquent real-estate taxes and tax-sale administration, subject to local exceptions. |
| I want to add or remove somebody from a deed. | Attorney / title professional first | The Recorder records an appropriate document but does not rewrite an existing deed for you. |
| I need probate or estate-file information. | Register of Wills | Probate and estate matters rather than ordinary deed-record research. |
Indiana County Recorder of Deeds Address, Phone & Hours
Register & Recorder Office
Recorder: Maria Jack
Office: Indiana County Register of Wills & Recorder of Deeds
Address: Indiana County Courthouse, 825 Philadelphia St., Indiana, PA 15701-3973
Phone: 724-465-3860
Fax: 724-465-3863
Email: mjack@indianacountypa.gov
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
Closures: designated county holidays.
Official Indiana County Recorder Resources
These links are useful when you need to complete an actual search, calculate a recording fee, inspect current requirements or submit a document.
Indiana County Register & Recorder
Primary county page for current office notices, land-record links, recording rules, fees, eRecording and contact information.
- Scroll to Recorder of Deeds.
- Check the newest fee-schedule effective date.
- Open Recording Requirements if you are filing a document.
- Use Recorder of Deeds Online Services if you are researching an existing record.
Indiana County Public Land-Record Search
Live search for deeds, mortgages, satisfactions and other indexed real-property instruments.
- Confirm the page says Indiana County Recorder of Deeds.
- Keep the department on Real Property.
- Enter a grantor/grantee name, document number, document type or subdivision.
- Add a recorded-date range when the result list is too broad.
- Try full-text OCR if an index-only search does not find the document.
Current Recorder Fee Schedule
Official fee schedule effective December 1, 2025.
- Find the exact document category you are recording.
- Check whether the base fee includes four pages and four names.
- Add extra-page and extra-name charges when applicable.
- Add return postage when you are not including a stamped self-addressed envelope.
- Handle transfer tax separately when applicable.
Indiana County Recording Requirements
County rules covering UPI, municipality, acknowledgments, transfer-tax checks and other recording details.
- Check the UPI requirement.
- Verify municipality and school-district requirements.
- Inspect the acknowledgment/notary section.
- Review mailing and transfer-tax payment instructions.
- Call the Recorder if your document does not fit a listed category.
Document Formatting Requirements
County checklist for page size, margins, typing, parties, property information and acknowledgment.
- Confirm 8.5 × 11-inch white paper.
- Check first-page and later-page margins.
- Verify grantor/grantee captions.
- Confirm property description and street address requirements.
- Review the notary acknowledgment before submission.
REV-183 Realty Transfer Tax Statement of Value
Official transfer-tax form linked by Indiana County for transactions requiring a Statement of Value.
- Enter transfer parties and property location.
- Complete consideration and valuation information.
- Identify any claimed exemption accurately.
- Attach supporting documents required for the exemption category.
- Sign the responsible-party certification before filing.
What Should You Do Next?
| Your Situation | Next Step |
|---|---|
| You need to find your current deed. | Search the official Real Property portal by owner name; save the instrument number once found. |
| Your mortgage is paid but you are unsure whether it was released. | Search for a satisfaction/release or call the Recorder at 724-465-3860. |
| You need to add or remove a name from a deed. | Consult a Pennsylvania attorney or title professional about the correct new instrument; the Recorder cannot edit the existing deed. |
| Your UPI or parcel number is missing. | Contact Indiana County Tax Assessment before attempting to record the document. |
| You need assessed value or tax-map information. | Use Tax Assessment rather than the Recorder. |
| You have delinquent real-estate taxes. | Contact the Indiana County Tax Claim Bureau at 724-465-3810. |
| You need a legally reliable ownership/title determination. | Use a Pennsylvania attorney or title professional rather than relying only on a public-record search. |
Indiana County Recorder FAQs
Where is the Indiana County Recorder of Deeds located?
The Indiana County Recorder of Deeds is in the Indiana County Courthouse at 825 Philadelphia St., Indiana, PA 15701-3973. The Recorder office lists hours of Monday through Friday, 8:00 a.m. to 4:00 p.m., except designated county holidays.
How do I search Indiana County deeds online?
Use the official portal at indiana.pa.publicsearch.us, keep the department set to Real Property and search by grantor/grantee, subdivision, document type or document number. Add a recorded-date range or use full-text OCR when needed.
How far back are Indiana County Recorder records available online?
The current Indiana County Recorder FAQ says records from 1948 to the present are available through its website. Contact the Recorder when you need an older record, an unavailable image or help locating a historical instrument.
How much does it cost to record a deed in Indiana County PA?
The Recorder fee schedule effective December 1, 2025 lists a standard deed at $91.75 for four pages and four names. Additional pages are $2 each after four, and additional names are $0.50 each after four. Transfer tax and other document-specific costs can also apply.
Why does an Indiana County FAQ still show an $80.75 deed fee?
The county’s FAQ contains an older fee figure, while the Recorder’s dedicated current fee schedule is effective December 1, 2025 and lists $91.75 for a standard four-page, four-name deed. Verify the newest schedule immediately before recording.
Can I get a copy of my deed from the Indiana County Recorder?
Yes. The county FAQ says deed records can be accessed online and lists in-office copies at $0.50 per page. If you need a certified copy rather than an ordinary copy, call the Recorder for the correct procedure and fee.
Does Indiana County accept electronic deed recording?
Yes. The county lists CSC and Simplifile as eRecording partners. It also states that e-notarizations are currently not accepted and that eRecordings requiring staff to print additional attachment pages may need to be submitted as paper documents.
What is the UPI requirement for Indiana County deeds?
UPI means Uniform Parcel Identifier. Indiana County requires instruments affecting real estate to reference the property’s UPI and municipality. The Tax Assessment Office administers the parcel-identification system.
Can the Recorder add or remove someone from my deed?
No. The Recorder FAQ says the office cannot change names on an existing deed. An appropriate new legal instrument is normally required, and the county recommends consulting an attorney because deeds are legal documents.
How do I check whether an Indiana County mortgage was satisfied?
Search the official Recorder portal for a satisfaction or release associated with the owner, lender or mortgage instrument. You may also call the Recorder at 724-465-3860; the county FAQ says staff can check whether a satisfaction piece is on file.
Independent Records Guide
This website is an independent informational resource and is not the Indiana County Government, Indiana County Recorder of Deeds, Register of Wills, Tax Assessment Office, Tax Claim Bureau, Pennsylvania Department of Revenue, a title company or a law firm.
Recording acceptance, fees, transfer-tax treatment, document validity, ownership rights and title status depend on the actual document, current law and official review. Verify current requirements with the Recorder before submitting a legal instrument.
Public land records should not be used as a substitute for a professional title examination, and property-owner information should not be used for employment, tenant, credit, insurance or other regulated consumer-reporting decisions. This website is not a Consumer Reporting Agency.