Millard County Recorder: Deeds & Records

Millard County uses separate offices for recorded land documents, property assessment and property-tax collection.

The Recorder is the correct office for deeds and recorded instruments. The Assessor handles valuation questions, while the Treasurer handles tax bills and payments.

Millard County provides a Recorder online services portal through Tyler Technologies.

You can search property accounts and recorded documents without purchasing a subscription.

The portal provides two important search routes: Account Search for property information and Document Search for recorded instruments.

Do I need to create an account?

The Recorder’s portal describes a brief registration process for public users.

Public access provides account and document data. Registered subscribers receive additional image and sales-search functionality.

What if the search page does not load?

The search platform requires browser cookies and JavaScript for some features.

If the page fails, return to the official Records Search page and follow the county’s current portal link.

You can also call the Recorder at 435-743-6210.

The Recorder maintains historical land records, but online index and image availability differs from the original county record collection.

The public portal warns that information and document images created before 1987 may not be available online.

The county also warns that documents indexed before August 1, 2006 may not reflect accurate current parcel descriptions or parcel numbers.

How to research an older deed

Begin with the most recent known recorded deed.

Identify the previous grantor and search backward through earlier instruments.

If the electronic results stop or the parcel description becomes unreliable, visit the Recorder’s Office or hire a qualified title examiner.

Google Map to Millard County Recorder

The Recorder’s Office is located in the Millard County government building on South Main Street in Fillmore.

The Recorder, Assessor, Auditor and Treasurer are listed at the Fillmore county offices. Call ahead for accessibility, parking or holiday information.

Local Recorder staff

Other Millard County offices

Millard County records a variety of documents affecting real property, mining interests and other legally recordable matters.

Important land-record terms

Recording a deed makes the instrument part of the public land records.

The document must meet Utah law and Millard County’s recording requirements before it can be accepted.

Millard County publishes formatting requirements for documents submitted for recording.

These include space for the Recorder’s stamp and sufficient margins for legible copies.

Documents must also contain a brief title or caption identifying the type of instrument.

If the original document is not in English, an accurate English translation may be required.

Special documents need additional review

Trust deeds, judgment liens, affidavits of correction and entity-name discrepancies can have special indexing requirements.

Millard County links to statewide Recorder Standards Board guidance for these situations.

Millard County’s standard recording fee is $45 per document.

The updated 2026 schedule reflects changes effective May 6, 2026, under Utah recording-fee law.

How much does a typical deed recording cost?

Credit and debit card charges

The official schedule lists a convenience charge of 2.5% of the payment, with a $1.50 minimum.

Payment is required in advance or must be authorized electronically before the Recorder provides a covered service.

The Recorder provides regular and certified copies of eligible recorded land documents.

Certified copies are useful when an agency, lender, title company or court specifically requires an official record.

Information to provide when requesting a copy

For requests requiring extended staff research, the Recorder lists a copy-request research charge after the first 30 minutes of personnel time.

Ask about that charge before requesting a large historical search.

Millard County maintains ownership maps and geographic information that can help identify parcels.

The Recorder also serves as the county’s survey-record depository for accepting and retaining eligible survey maps.

Can a GIS map prove property boundaries?

No. GIS data is useful for location and parcel research, but it does not replace a professional land survey.

A recorded survey, legal description and boundary examination may be needed when a dispute or land division is involved.

How to obtain an official survey map

Survey maps are indexed, scanned and stored by the Recorder.

They can be inspected during office hours, and copies may be purchased.

The county lists $5 for certain 18-by-18-inch and 24-by-36-inch subdivision or survey plat copies.

Millard County has important mining, agricultural and water-related property interests.

These records have specialized rules that differ from an ordinary residential deed search.

Mining claim documents

The Recorder maintains eligible mining notices, proofs of labor, affidavits of work and notices of intent to hold claims.

The standard mining-document fee is $45 for an instrument containing up to 10 claims or legal descriptions.

Additional claims after 10 cost $2 each.

Water rights require a separate ownership check

Water rights can be referenced in recorded conveyance documents.

Millard County forwards certain deeds containing water-right addenda to the Utah Division of Water Rights.

However, the Recorder does not determine who owns a water right.

Veteran military discharge records

Millard County records eligible military discharge documents without a recording fee.

The county also provides eligible copies without charge, subject to applicable access restrictions.

Ask the Recorder about accepted documentation before submitting sensitive military records.

Millard County offers a free Fraud Guard notification service.

It sends an automated email alert when a new recorded document matches your enrolled name or parcel number.

This can help you discover an unexpected recording sooner.

The following official resources provide recording instructions, record-search access, property maps, land information and county contacts.