Escambia County Recorder: Search Deeds, Mortgages & Official Records
Need a copy of your deed, want to check whether a mortgage was satisfied, or need to record a property document in Pensacola, Century, Cantonment, Molino or another part of Escambia County?
In Escambia County, Florida, the recording office is the Clerk of the Circuit Court and Comptroller — Official Records Division. There is no separate county office formally titled “Recorder of Deeds.” The Clerk records deeds, mortgages, liens, plats, notices of commencement and other instruments in the county’s Official Records.
Escambia has several useful systems: LandmarkWeb for modern indexed records, a separate historical deed-book index covering 1820–1982, online electronic certification, and a free recording-activity notification service.
Reviewed October 26, 2026 · Official Escambia County Clerk resources.
Where Can You Search Escambia County Deeds Online?
Open the official Escambia County LandmarkWeb Official Records Search. Its search menu provides options including Name, Document, Case Number, Book and Page, Consideration, Record Date, Instrument Number and Legal Description.
Modern Deed Search
Use LandmarkWeb to search indexed deeds, mortgages, liens and related official instruments. Its search choices help when you know either a party name or a recording reference.
Follow the exact search workflow →Historical Deeds: 1820–1982
Escambia County provides a separate old deed-book index with chronological ranges and direct/indirect name indexes. This is especially useful for early Pensacola and historic Escambia land research.
Open the historical guide →Certified Deed Copies
When a lender, court or another recipient requires an official copy, use the Clerk’s E-Certify Official Records service or contact the Official Records Division for a certified paper copy.
See certification options →How to Search Escambia County Recorder Deeds Step by Step
LandmarkWeb is more than a simple owner-name directory. The official interface supports several specialized recording-reference searches, allowing you to skip broad results if you already know a Clerk’s File Number or Official Records book/page.
Open the Official Records Search
Go to Escambia LandmarkWeb. Choose the appropriate search method from the menu.
Use Name Search When You Know the Buyer or Seller
The LandmarkWeb help guidance instructs users to enter last name followed by first name, such as Smith John. Select a party type and use document type, category, town and date filters where useful.
If you are tracing a conveyance, search both the former owner and the recipient, because the same person may appear in different party roles across documents.
Choose a Relevant Document Type
Use the document-type options when searching for a specific warranty deed, quitclaim deed, mortgage, satisfaction, lien or notice. Broad name searches may return many unrelated documents, especially for common surnames.
Limit by Recording Date
Enter a beginning and ending date, or use the portal’s available recent-record presets. Its help page describes options to search the last 7, 30 or 90 days.
Recording date is not always the same as the date a document was signed or a property transaction closed.
Use a Book/Page or Clerk’s File Number When Available
If your closing papers, title report or another recorded document lists an Official Records book/page or Clerk’s File Number (CFN), use the corresponding search rather than repeating an owner-name search.
Compare the Result With the Property
Verify the document type, recorded parties, date and reference. Review the image where available and compare its legal description with your deed or property-account information.
A matching name does not by itself establish that the deed belongs to the right parcel.
Save Your Recording Reference
Keep the instrument number or CFN, Official Records book/page, recording date and document type. These details are useful when requesting a certified copy or contacting the Clerk.
Order Certification if Required
If an ordinary downloaded record is not sufficient, use the E-Certify Official Records option or contact the Recorder at (850) 595-3930 about an official certified document.
Which Escambia County Official Records Search Should You Use?
| Information You Have | LandmarkWeb Option | What to Check |
|---|---|---|
| Previous owner’s name | Name | Grantor, date, grantee and document type. |
| New owner’s name | Name | Grantee and matching property description. |
| Clerk’s File Number | Instrument Number | Exact CFN and recording details. |
| Official Records book/page | Book and Page | Book type, book number, page and image. |
| Approximate signing/recording period | Record Date | Recording interval and instrument type. |
| Land description | Legal Description | Subdivision, lot/block or other indexed legal information. |
| Document type but unknown parties | Document | Type and any available filtering fields. |
| Street address only | Property Appraiser first | Locate owner and parcel information, then return to LandmarkWeb. |
Escambia County Historical Deed Book Index: 1820–1982
Escambia is one of the Florida counties with a separately published historical deed index. The Clerk’s old deed-book browser organizes early records into specific year ranges and separates Direct and Indirect indexes for individuals and business entities.
1820–1910
Useful for nineteenth-century conveyances and early county land ownership research. Select the relevant direct or indirect index and party category.
1911–1955
The historical browser divides this period into 1911–1937 and 1938–1955, helping narrow the research range.
1956–1982
Later historical ranges include 1956–1961, 1962–1969, 1970–1977 and 1978–1982.
Official Old Deed Book Search
Historical direct/indirect deed indexes provided through the Clerk’s records resources.
- Select the year range relevant to the suspected transfer.
- Choose Direct or Indirect and the Individuals or Corporations & Firms category.
- Locate the indexed party and note the deed-book reference.
- Use the reference to request or research the underlying recorded instrument.
- If the historical index is incomplete or difficult to read, contact the Clerk rather than assuming no deed exists.
What Records Does the Escambia County Recorder Maintain?
Deeds and Conveyances
Warranty deeds, quitclaim deeds and other conveyances can document changes in property interests. Read the actual grantor/grantee and legal-description language.
Mortgages and Satisfactions
Mortgages secure debt obligations. A recorded satisfaction may show that a particular mortgage has been discharged. Verify the instrument reference rather than relying solely on matching names.
Liens and Judgments
Claims of lien, judgments and related documents may affect property. A recorded lien and a later release should be evaluated together, and questions about enforceability may require legal advice.
Notices of Commencement
These Florida construction-related filings can matter when reviewing improvements and construction liens. Escambia County provides related notice and termination forms.
Plats and Subdivision Records
Plat books describe divisions of land and may help identify a subdivision or lot. Escambia’s Official Records page includes a separate plat-book resource.
Declarations and Affidavits
The official records also include certain declarations of condominium, domicile declarations, contracts and affidavits.
Escambia County Deed Recording Fees
For standard instruments, the county’s published schedule lists $10 for the first page and $8.50 for each additional page. Florida documentary stamp tax can be much larger than the basic recording fee, so calculate the two separately.
| Charge | Published Rate | When It Matters |
|---|---|---|
| Regular recording, first page | $10 | Standard first-page recording charge. |
| Each additional page | $8.50 | Added for subsequent pages. |
| Additional indexed names beyond four | $1 per extra name | When an instrument contains more than four indexed names. |
| Documentary stamp tax on deed | $0.70 per $100 or fraction | Generally calculated on taxable consideration under Florida law. |
| Documentary stamp tax on promissory notes / mortgage obligations | $0.35 per $100 or fraction | Subject to Florida tax rules and transaction facts. |
| Nonrecurring intangible tax on mortgage | 0.002 of taxable secured obligation | When applicable under Florida law. |
| Certified-copy surcharge | Confirm current charge | Payable in addition to page copying and possible delivery/online service fees. |
Example: Three-Page Deed
$10 first page + $8.50 second page + $8.50 third page.
This is the basic page-recording charge only. Documentary stamp tax and additional indexing charges can apply.
Example: $250,000 Taxable Deed Consideration
Illustrative Florida documentary stamp tax calculation:
Actual tax depends on transaction consideration, assumed debt and available statutory exemptions.
Forms and Requirements Before Recording a Deed
Escambia County provides several official forms, but it does not prepare a new deed for you. Its FAQ notes that a deed changing ownership generally must be prepared and signed with the required witnesses and acknowledgment before recording.
Common Official Forms
- Claim of Lien — Notary Public Acknowledgement.
- Cancellation of Lien — Notary Public Acknowledgement.
- Notice of Commencement.
- Notice of Termination of Notice of Commencement.
- Satisfaction of Mortgage — Notary Public Acknowledgement.
- Contractor’s Final Payment Affidavit.
- Declaration of Domicile and Citizenship.
Before Submitting a Property Instrument
- Verify the correct owners and legal description.
- Check signatures and witness requirements.
- Obtain an appropriate notarial acknowledgment when necessary.
- Check parcel identification and return-address requirements.
- Calculate page fees and applicable transfer taxes.
- Choose the correct recording channel.
Official Records Information and Forms
Escambia Clerk forms and recording fee calculators for deeds and mortgages.
- Identify the document you need, such as Satisfaction of Mortgage or Notice of Commencement.
- Open the matching form rather than downloading an unrelated deed template.
- Review the instructions and obtain required signatures/acknowledgments.
- Use the recording calculator or contact the Clerk for transaction-specific fees.
Can You eRecord a Deed in Escambia County?
Yes. Escambia County supports electronic recording through selected third-party providers. The county lists CSC, Simplifile and ePN as vendors. Vendor fees are separate from statutory recording costs.
Documents Commonly eRecorded
- Deeds
- Mortgages
- Assignments and mortgage assignments
- Liens
- Notices of Commencement
- Satisfactions of Mortgage
Documents the County Says Cannot Be eRecorded
- Military discharge documents (DD-214)
- Notices of Homestead
- Plat, maintenance and right-of-way maps
- Notices of Contest of Lien
- Certain bonds and related filings
- Transfers of Lien to Cash or Surety Bond
Additional excluded types may apply.
Official Escambia eRecording Instructions
Find approved vendors and documents eligible for electronic submission.
- Review the vendors identified by the Clerk.
- Confirm your document type is eligible.
- Ask the provider about account setup and transaction fees.
- Upload the prepared document according to the vendor’s instructions.
- Keep the electronic recording acknowledgment and CFN.
How to Get an Escambia County Certified Deed Copy
Escambia County offers an electronic certification system called Clerk E-Certify. Electronically certified documents are verifiable and can be accessed as secure PDFs. Some confidential or protected records still require special handling or in-person certification.
Locate the Deed
Search LandmarkWeb and save the instrument number, grantor/grantee names or book/page reference.
Open E-Certify Official Records
Visit the Clerk E-Certify page and choose the Official Records certification option.
Search by Instrument Number or Party Name
The Clerk says E-Certify Official Records supports searching by instrument number or grantor/grantee name. Confirm the correct document before ordering.
Pay and Save the Certified PDF
Review the actual order charges before payment. Preserve the original encrypted PDF instead of converting it to an unverified image.
Authenticate When Needed
The certificate includes a unique reference number. The Clerk’s E-Certify Authentication service allows verification using that number or the original PDF.
Escambia County Recorder Office Address, Phone and Hours
Official Records / Recording
221 Palafox Place, Suite 110
Pensacola, FL 32502
Mailing address:
Official Records
221 Palafox Place, Suite 110
Pensacola, FL 32502
Phone: (850) 595-3930
Official Records counter hours:
Monday–Thursday: 8 AM–4:30 PM
Friday: 8 AM–3:30 PM
Office Hours vs. Recording Hours
The Clerk’s broader office-hours listing is:
- Monday–Thursday: 8 AM–5 PM.
- Friday: 8 AM–4 PM.
However, the Official Records recording counter closes 30 minutes earlier. If you are submitting documents, use the recording hours rather than the general building hours.
Bring the recording reference for copy requests, or prepared original documents and necessary payment information for new recordings.
Confirm holiday closures, parking and accessibility details with the Clerk before making a special trip.
County Clerk vs. Property Appraiser vs. Tax Collector
| Your Question | Correct Office | Best Next Step |
|---|---|---|
| Where is my deed? | Clerk — Official Records | Search LandmarkWeb or call (850) 595-3930. |
| How do I get an e-certified deed? | Clerk — E-Certify | Use the Official Records certification service. |
| What is the parcel number or assessed value? | Property Appraiser | Search the property account on escpa.org. |
| Who handles homestead exemptions? | Property Appraiser | Check the Property Appraiser’s homestead resources. |
| Where do I pay property taxes? | Tax Collector | Use the Tax Collector’s official payment service. |
| How do I fix a legal title problem? | Title company / Florida attorney | Review the deed and appropriate legal remedy. |
Escambia County Property Fraud Alert: Monitor New Recordings
Escambia County offers a free Recording Activity Notification service. You can register a personal or business name and receive an email if a document is recorded using a matching name.
How to Register
- Open the official Recording Activity Notification page.
- Choose Personal or Business.
- Enter the name and confirmation fields.
- Enter and confirm the email address.
- Click Send Confirmation Email and complete the registration instructions.
What if You Receive an Alert?
The Clerk says notification emails may come from customerservice@escambiaclerk.com with the subject Landmark Recording – Alert.
Use the CFN in the notification to search the actual recorded instrument. An unexpected alert is not proof of fraud, but it is a reason to review the record promptly.
If a recording appears fraudulent, the Clerk advises contacting the appropriate local law-enforcement agency and considering legal advice.
How to Fix Common Escambia County Deed Search Problems
Wrong or Missing Party Name
- Use last name, then first name.
- Try the former owner or an entity name.
- Broaden the recording-date range.
- Remove a restrictive document-type filter.
- Use a known CFN or book/page instead.
- Check whether the property is in Florida or Alabama.
Older or Unavailable Record
- Use the 1820–1982 deed-book index.
- Try both direct and indirect historical indexes.
- Save the original book/page reference.
- Check whether a record is confidential or restricted.
- Contact the Official Records Division for assistance obtaining a qualifying document.
After You Find an Escambia County Recorded Document
If You Found Your Deed
Keep the CFN or book/page reference. Review the legal description and parties. Order an e-certified or paper certified copy if required by the recipient.
If You Found an Old Mortgage
Check for a corresponding satisfaction and verify that it references the correct original loan instrument. An old recording alone does not establish the current outstanding balance.
If You Found a Suspicious Deed
Preserve the recording details. Consider the Clerk’s fraud alert resources, contact appropriate authorities when necessary, and seek qualified legal advice about possible remedies.
If You Need to Change a Name on a Deed
The Clerk cannot simply edit a recorded deed. A properly prepared new or corrective instrument may be required; ask a qualified Florida legal or title professional about the correct process.
Escambia County Recorder Search, Forms, Copies and Historical Records
1. Official Records Search — LandmarkWeb
Search current indexed deeds, mortgages, liens and other records.
- Choose the search category.
- Enter a name, CFN or book/page.
- Refine the result with available document/date filters.
- Open the matching instrument and save its reference.
2. Old Deed Book Index: 1820–1982
Separate historic direct and indirect deed indexes.
- Select a historic year range.
- Choose direct or indirect records.
- Find the relevant party index.
- Preserve book/page details for further research.
3. Clerk E-Certify
Order and authenticate digitally certified official-record documents.
- Select E-Certify Official Records.
- Search by instrument number or party name.
- Review the certification and purchase details.
- Save the secure PDF and its authentication reference.
4. Recording Forms and Fee Calculator
Florida recording forms and calculations for deeds and mortgages.
- Select the appropriate document type.
- Review signatures and recording requirements.
- Use the deed or mortgage calculator.
- Confirm the total charge before submission.
5. Escambia County Property Appraiser
Property accounts, legal descriptions, appraisals and homestead information.
- Use the available record-search function.
- Find the parcel by address, owner or other supported fields.
- Note owner and property details.
- Use those details to search the Clerk’s recorded instruments.
Escambia County Recorder FAQs
Does Escambia County Florida have a Recorder of Deeds?
The Escambia County Clerk of the Circuit Court and Comptroller maintains recorded deeds and related instruments through its Official Records Division. The county does not have a separately titled Recorder of Deeds office.
Can I search Escambia County deeds online?
Yes. Use the Clerk’s LandmarkWeb Official Records Search. It supports searches using names, document types, book/page references, instrument numbers, recording dates and other indexed information.
Where is the Escambia County recording office?
The Official Records Division is at 221 Palafox Place, Suite 110, Pensacola, FL 32502. The telephone number is (850) 595-3930.
How much does recording a deed cost in Escambia County?
The standard recording charge is $10 for the first page and $8.50 for each additional page. Documentary stamp tax, indexing charges and other applicable fees may increase the total.
How far back do Escambia County deed records go?
The Clerk provides a separate Historical Deed Book Index covering 1820–1982, with direct and indirect index categories organized by period.
Can I get an electronically certified deed?
Yes. Escambia County provides Clerk E-Certify for eligible Official Records. Certain confidential or protected records need special certification handling.
Does Escambia County offer a property fraud alert?
Yes. Its free Recording Activity Notification service can email subscribers when a new official-record document matches a registered personal or business name. It does not prevent fraud.
What time does the Escambia Recorder stop accepting documents?
The published Official Records hours are Monday through Thursday, 8 AM–4:30 PM, and Friday, 8 AM–3:30 PM, excluding applicable closures.
Can I change the owner name on my deed through the Clerk?
No. The Clerk cannot simply edit a recorded deed or prepare a new deed for you. A properly prepared and executed new or corrective instrument may be necessary depending on the facts.
Official Sources and Independent Editorial Notice
Reviewed: October 26, 2026.
This article is based on Escambia County Clerk Official Records and Recording Services, LandmarkWeb, the Historical Deed Book Index, the county’s E-Certify and eRecording pages, Property Fraud Alert instructions, and Escambia County Property Appraiser resources.
Official references: Official Records · LandmarkWeb · Historical Deeds · E-Certify · Electronic Recording · Fraud Alert.
This is an independent informational resource, not the Escambia County Clerk’s official website. It does not issue certified records, determine property ownership or provide legal advice. Verify recording fees, tax treatment, office hours and document-specific requirements with the responsible government office.
Public-record information should not be used as a substitute for a regulated consumer report in employment, tenant, credit or insurance screening.