Yavapai County AZ Document Search: Deeds, Recorder Records & Copies
Need to find a recorded deed, deed of trust, mortgage release, lien, subdivision map or land survey in Prescott, Prescott Valley, Sedona, Cottonwood, Camp Verde or elsewhere in Yavapai County? The official source is the Yavapai County Recorder’s Office.
The county uses an online system called EagleWeb. Its public login lets you search recorded-document information without an account, while registered access may be needed to view or print certain document images.
The most helpful starting point is knowing what kind of record you need. General deeds, deeds of trust and liens are indexed and verified from January 1, 1904 to the present, while recorded subdivision maps and land surveys have coverage from 1864 to the present.
Where to Search Yavapai County Recorder Documents
The official Recorded Documents Search page connects residents to EagleWeb. You can use different search methods depending on whether you know a recorded party, reception number, book/page reference or parcel address.
Recorded Deeds and Liens
General-document coverage: 1904–present.
Search by grantor, grantee, both parties, date range, document type or known recording reference.
Follow EagleWeb steps →Recorded Maps and Surveys
Recorded map/survey coverage: 1864–present.
Use EagleWeb’s relevant map, plat or survey search options. These may differ from ordinary deed searching.
Map and survey research →Property by Address or APN
Start with Yavapai County GIS/Assessor records to identify a parcel and its associated documents.
The Recorder’s staff does not perform deed searches by street address, legal description or parcel number.
Address-search workaround →How to Search Yavapai County Recorded Documents in EagleWeb
The county’s EagleWeb help page describes actual search controls, including Grantor, Grantee, Both, Basic, Advanced, document type, date range and reception/book-page references.
Open EagleWeb
Visit the official Yavapai County EagleWeb page.
Read the disclaimer and select I Acknowledge to continue.
Choose Public Login
Select Public Login to search recorded-document index information without a registered account.
Registered users may have additional image-viewing or printing access depending on their subscription.
Select Grantor, Grantee or Both
EagleWeb supports three name-search fields:
- Grantor: Person or entity transferring an interest.
- Grantee: Person or entity receiving an interest.
- Both: Searches either recorded-party field.
If you do not know which side of the transaction contains the name, choose Both.
Choose Basic or Advanced Name Search
Basic searches for names in the order entered, generally surname first.
Advanced is more flexible about word order. Use it when a basic name search does not find the expected result.
Use a Recording Reference When Available
Enter the Reception Number or Book & Page information if you already know it.
Yavapai County’s copy-request form uses Book & Page for documents recorded before January 1, 2014 and Reception Number for documents recorded after December 31, 2013.
Apply Date or Document-Type Filters
To search a certain period, enter a start and end date. For an exact recording date, the EagleWeb help page says to enter the same date in both fields.
To limit results to certain instrument categories, uncheck Search All Types and select the relevant document type.
Inspect the Matching Record
Compare parties, instrument type, date and recording reference. Where your account permits, inspect the available document image.
A matching person’s name is not enough to prove the instrument concerns your property.
Save the Reference or Request an Official Copy
Retain the document date and reception number or book/page. If you need a certified copy, use the official copy-request form or ask the Recorder for assistance.
How to Search Yavapai County Deeds by Address or Parcel Number
If you know only a Prescott, Sedona or Cottonwood property address, start with Yavapai County’s GIS parcel search. Unlike the Recorder’s staff search, the GIS application supports address, parcel number, owner and subdivision lookup.
Use the Official GIS Search
- Open Yavapai County Interactive GIS.
- Enter the property address, APN, owner name or subdivision.
- Open the matching parcel.
- Find Ownership Information and Recorded Documents & Sales.
- Click a linked recorded document where available.
- Compare the result in EagleWeb with the parcel details.
What the GIS Tool Can Show
The county’s parcel viewer provides:
- Assessor parcel number (APN).
- Owner and mailing information.
- Physical property address.
- Recorded documents and sales linked to the parcel, where available.
- Subdivision and parcel-history information.
- Assessment and tax-related information.
Not every deed affecting a property will necessarily appear in this linked list.
Yavapai County Recorded Subdivision Maps, Land Surveys and Mining Claims
Yavapai County’s search coverage differs depending on the type of record. The Recorder lists verified general documents from 1904 onward, but recorded subdivision maps and surveys from 1864 onward.
Subdivision Maps
Look for recorded plats associated with subdivisions. Map references can help locate lots and legal descriptions.
Land Surveys
Recorded surveys may support boundary and land-description research. They do not automatically resolve a present-day boundary dispute.
Mining Claims
EagleWeb’s legal-description features may help with recorded mining-claim research. Check the official instrument and consider additional federal or state records when relevant.
Common Yavapai County Recorder Document Types
Warranty Deed
Documents transferring real-property interests with applicable warranties. Review the grantor, grantee and legal description.
Quitclaim Deed
Conveys any interest held by the grantor without the usual warranties associated with a warranty deed.
Deed of Trust
A common Arizona real-estate loan security instrument, distinct from the deed transferring ownership.
Deed of Release or Reconveyance
Can document the release of a particular deed of trust following satisfaction of the secured obligation.
Liens and Notices
Recorded claims or notices that may affect real estate. Their current legal effect requires careful review.
Recorded Plats and Surveys
Documents supporting parcel, subdivision or land-survey research.
How to Request a Yavapai County Deed Copy by Mail or Online
Online Records and Unofficial Copies
- Open the official EagleWeb search.
- Find the deed using the recorded parties or instrument number.
- Review the matching index entry.
- Sign in to an appropriate registered account if an image is required and public viewing does not provide it.
- Save an available image for ordinary reference.
- Request certification separately if needed.
Certified Copies by Mail
- Open the county’s Official Copy Request Form.
- Enter the document type and exact date.
- Provide the grantor/grantee names.
- Enter book/page or reception number.
- Mark whether certification is required.
- Submit according to the form’s payment and mailing instructions.
Yavapai County Recorder
1015 Fair Street, Room 228
Prescott, AZ 86305
The office asks for a self-addressed stamped envelope large enough for the order. Make checks payable to Yavapai County Recorder. Copy fees must be paid before documents are mailed.
Yavapai County Recording Fees, Deed Copies and Certified Records
The Recorder’s published fee schedule, updated April 28, 2025, lists a flat fee for standard instruments. Unlike page-based recording systems used by some counties, the regular Yavapai instrument charge is not calculated by multiplying ordinary pages.
| Service | Published Fee | Explanation |
|---|---|---|
| Standard recorded instrument | $30 | Includes Affidavit of Property Value, extra indexing, state surcharge and return postage components |
| Government-agency instrument | $15 | When fees are paid from public funds |
| Map, plat or survey first page | $24 | Separate map/survey recording schedule |
| Each additional map/plat/survey page | $20 | Additional large-format recording pages |
| Ordinary recorded-document copy | $1 per page | Deeds, mining claims and related records |
| Certification of a recorded document | $3 per document | Added to applicable page-copy charges |
| Recorded map copy, large format | $4 per page | 24 × 18 or 36 × 24 inches |
| Recorded map copy, 11 × 17 or smaller | $1 per page | Smaller recorded-map copies |
| Military discharge recording | Free | Includes three certified copies under the county schedule |
Standard Deed Recording
A qualifying deed recorded as one ordinary instrument has a published recording charge of:
$30
Different charges apply to maps and certain governmental filings.
Four-Page Certified Deed Example
Four copied pages: 4 × $1 = $4.
Document certification: $3.
Illustrative total: $7.
Excludes any applicable special request or delivery expenses.
How to Record a Deed in Yavapai County
The Recorder accepts documents that comply with Arizona recording requirements. A complete deed may also need an Affidavit of Property Value (AOV) or a properly claimed exemption.
Prepare the Correct Instrument
Determine whether a warranty deed, special warranty deed, quitclaim deed, beneficiary deed or other document is legally appropriate for your transaction.
The Recorder cannot select a deed form or provide legal drafting advice.
Check the Document Caption and Signatures
Include a caption identifying the document type. Ensure the instrument is an original or qualifying certified copy, includes required original signatures, and is legible for reproduction.
Follow Arizona Page-Formatting Rules
The county’s recording FAQ identifies:
- Print size of at least 10 points.
- Maximum ordinary page size of 8.5 × 14 inches.
- At least 2 inches of clear space at the top of the first page.
- At least half-inch side and bottom margins.
Review Arizona Revised Statutes §11-480 for applicable legal requirements and exceptions.
Prepare the Affidavit of Property Value if Required
Arizona law generally requires an Affidavit of Property Value for qualifying real-property sales. The buyer and seller, or authorized agents, complete and attest to the required information.
For an exempt transfer, the appropriate A.R.S. §11-1134 exemption reference generally must be stated on the deed as required.
Check the New ID Requirement
The Recorder’s official home page flags a New ID Requirement. Before recording a deed, open that notice and check which transactions and submission methods require identification or related verification.
Choose In-Person, Mail or Web Recording
Eligible documents can be presented at the Prescott or Cottonwood office, mailed to the Recorder, or submitted using the county’s Tyler-powered web-recording option.
Pay the Fee and Keep the Recording Details
Pay the applicable charge, provide the correct return address and retain the book/page or reception number after recording.
Use EagleWeb to verify the recorded index entry when it becomes available.
Yavapai County Web Recording: Submit Documents Online
The Recorder offers a Tyler-powered web-recording service that lets qualifying customers submit documents from home or work without first visiting Prescott or Cottonwood.
How to Start Web Recording
- Visit the official Recorder’s Office page.
- Find the Web Recording section.
- Follow the Tyler registration link.
- Create an account as instructed.
- Upload an eligible document.
- Review fees and submit the recording package.
What the County Highlights
- No subscription is required to get started.
- Documents can be submitted electronically.
- Card payment is supported through the service.
- Customers can track submission status.
- Recording corrections and rejections can be addressed through the portal.
Yavapai County Recorder Office Locations, Phone and Hours
Prescott Recorder — Main Office
Yavapai County Administrative Services
1015 Fair Street
Room 228, Second Floor
Prescott, AZ 86305
Phone: (928) 771-3244, Option 6
Email: recorder@yavapaiaz.gov
Hours: Monday–Friday, 8 AM–5 PM; closed 11 AM–noon, excluding holidays.
Directions to Prescott ↗Cottonwood Recorder — Annex
Yavapai County Cottonwood Annex
10 South 6th Street
Cottonwood, AZ 86326
Phone: (928) 771-3244, Option 6
Hours: Monday–Friday, 8 AM–5 PM; closed 11 AM–noon, excluding holidays.
Convenient for residents of Cottonwood, Clarkdale, Camp Verde, parts of Sedona and nearby communities.
Directions to Cottonwood ↗Yavapai County Recorder vs. Assessor vs. Treasurer
| Your Task | Responsible Office | Start Here |
|---|---|---|
| Search a recorded deed, lien or deed of trust | Recorder | EagleWeb recorded-document search |
| Request a certified deed copy | Recorder | Official copy request form |
| Find a parcel by address or APN | Assessor / GIS | Yavapai Interactive GIS search |
| Review property valuation information | Assessor | Parcel assessment records |
| Find or pay real-estate taxes | Treasurer | Official county tax bill service |
| Prepare a deed or investigate clear title | Arizona attorney / title professional | Legal drafting or title examination |
Why a Yavapai County Recorder Search May Not Find a Deed
Name Search Shows Nothing
- Try Advanced name search.
- Use the Both-party field.
- Try former owners.
- Check alternate spellings.
- Search a trust or business name.
- Expand the recording date range.
You Only Know the Address
- Open Yavapai GIS.
- Search street address or APN.
- Identify the parcel.
- Review Recorded Documents & Sales.
- Follow a linked document or search its parties in EagleWeb.
Book/Page Is Not Working
Check whether the document was recorded before 2014. The official copy-request form distinguishes older book/page records from later reception-number records.
Found an Entry but No Image
Public Login provides indexed information without images. Registered users may have image access based on their subscription. For certification, use the Recorder’s official copy-request process.
Yavapai County Free Property Fraud Alert Service
The Recorder offers a free Recorded Document Alert service. It can notify you when a document is recorded using a monitored personal or business name.
Open the County Recorder Page
Visit the official Recorder’s Office website.
Choose Recorded Document Alert
Find the alert section and select its free subscription link.
Register a Name
Enter the personal or business name you want monitored and follow the notification setup instructions.
Check Unfamiliar Alerts
An alert provides basic recording information and a link to the document. Compare the record before assuming it concerns you, particularly when you have a common name.
Yavapai Recorder Search, Fees and Copy Requests: What to Click
1. Recorded Documents Search
County entry point with record coverage and EagleWeb access.
- Review the coverage by document type.
- Select the link to proceed to recorded documents.
- Acknowledge the EagleWeb disclaimer.
- Choose Public Login to begin searching.
2. EagleWeb Search Help
Actual party-name, document-type, date and reception-number controls.
- Read the Grantor, Grantee and Both descriptions.
- Choose Basic or Advanced name searching.
- Use reception/book-page information when known.
- Check the correct document type and dates.
3. Recorder Copy Request Form
For mailed document copies, certification and staff-assisted requests.
- Provide document type and date.
- Enter grantor/grantee names.
- Use book/page for older records or reception number for newer ones.
- Follow the fee and self-addressed-envelope instructions.
4. Official Recorder Fee Schedule
Recording fees, certified copies, maps and government filings.
- Find the document type.
- Check its recording or copy fee.
- Add certification when required.
- Confirm changes with the Recorder before paying.
5. Yavapai County Parcel GIS
Search properties by address, APN, name or subdivision.
- Search an address or parcel number.
- Open the matching parcel.
- Find Recorded Documents & Sales.
- Use linked instrument details to continue at EagleWeb.
6. Recorder FAQs and Recording Rules
Arizona document formatting, ownership transfers and Affidavit of Property Value guidance.
- Read the document-recording requirements.
- Check margins and signatures.
- Review Affidavit of Property Value rules and exemptions.
- Ask a qualified professional about legal drafting questions.
Yavapai County Recorder Document Search FAQs
1. What is the official Yavapai County Recorder document search website?
The official Recorder search is available through the county’s Recorded Documents Search page at yavapaiaz.gov, which links to the EagleWeb system at yavapaicountyaz-recorder.tylerhost.net.
2. Can I search Yavapai County deeds online for free?
Yes. EagleWeb offers Public Login for searching recorded-document index information without images. Registered users may be able to view or print document images depending on their subscription type.
3. How far back do Yavapai County Recorder records go?
The county lists indexed and verified general recorded documents, including deeds and liens, from January 1, 1904 to the present. Recorded subdivision maps and land surveys are listed from 1864 to the present.
4. Can I search Yavapai County recorded documents by property address?
Start with the county’s GIS parcel search to identify the owner, APN and associated documents. The Recorder’s staff does not conduct copy-request research by street address, parcel number or legal description.
5. What is the difference between Book & Page and Reception Number?
The county’s official copy request form asks for Book and Page for documents recorded before January 1, 2014, or a Reception Number for documents recorded after December 31, 2013.
6. How much does it cost to record a deed in Yavapai County?
The Recorder’s published schedule lists $30 for a standard instrument, including the Affidavit of Property Value, extra indexing, state surcharge and return-postage components. Maps, plats and other special filings have separate charges.
7. How much is a certified Yavapai County deed copy?
Recorded-document copies cost $1 per page, with an additional $3 certification fee per document. A four-page certified copy would therefore have an illustrative $7 copy-and-certification charge before any special costs.
8. Where are the Yavapai County Recorder offices?
The main office is at 1015 Fair Street, Room 228, Prescott, AZ 86305. The Cottonwood branch is at 10 South 6th Street, Cottonwood, AZ 86326. Call (928) 771-3244, Option 6. Both offices list weekday hours of 8 AM to 5 PM, with an 11 AM–noon closure.
9. Is an Affidavit of Property Value required when recording an Arizona deed?
An Affidavit of Property Value is generally required for qualifying real-property sales unless a statutory exemption applies. Exempt transfers must follow the applicable Arizona Revised Statutes §11-1134 requirements.
10. Does Yavapai County offer alerts for suspicious document recordings?
Yes. The Recorder provides a free Recorded Document Alert service for monitoring documents recorded under subscribed personal or business names. Alerts do not prevent a document from being recorded or prove fraud.