Solano County Recorder Office: Address, Hours, Deed Search and Recorded Documents
The Solano County Recorder Office, part of the Assessor/Recorder Department in Fairfield, California, maintains permanent public records of property transactions. These include deeds, mortgages, liens, easements, recorded maps and other documents authorized for recording.
Need to look up a deed? You can search the official online records index, but document images are not displayed online. For the actual deed image or a certified copy, the county provides in-person research and a mail-order copy process.
This guide covers the Recorder office address, phone number, current counter hours, public-record searches, 2026 recording fees, copy costs and California deed-filing requirements.
Where Is the Solano County Recorder and What Does It Handle?
The Recorder Division is located at 675 Texas Street, Suite 2700, Fairfield, CA 94533. It is part of the Solano County Assessor/Recorder Department. The main Recorder phone number is 707-784-6290, and the official email is Recorder@solanocounty.gov.
Recorder Division
Use the Recorder for property deeds, mortgages, recorded liens, easements, document searches, recording requirements and regular or certified copies.
Assessor Division
Use the Assessor for parcel ownership information, assessed value, exemption questions, assessment maps and property identification.
Vital Records
The Recorder Division also provides birth, death and marriage certificate services for eligible Solano County records. Its separate vital-records phone is 707-784-6294.
How to Search Solano County Deeds and Property Records Online
The Solano County Official Records Search lets users research indexed real-estate documents. The county states that index information includes document number, recording date, page count, document title and indexed grantor/grantee names. Full document images are not available through the public online index.
Open the official records index
Go to the county’s online Official Records Search. Read the public-record disclaimer and accept it to reach the search interface.
Start with a name, date or document number
If the owner’s name is known, enter the name in Simple Search. The county gives the example of searching a name with a year, such as JOHN DOE 2014. Punctuation is not required for name searching.
Use Advanced Search when needed
Switch to Advanced Search to narrow results by available indexed criteria such as party names, recording dates, document type or document number. Search both the grantor and grantee when following a property’s ownership history.
Use an APN/PIN for parcel-related research
The county’s Recording Notification Program instructions explain how to search by Assessor’s Parcel Number (APN/PIN). If you do not know it, first use the Assessor’s Property and Assessment Search to find the parcel number from an address.
Check the document’s indexed information
Confirm the recording date, document number, parties, document title and page count. If researching a mortgage, look for a later reconveyance or release associated with the original instrument.
Visit the office or request a copy
To read the actual recorded image, use the county’s in-office research facilities. If you need a physical copy or certified document, submit a request through the Recorder’s published copy process.
Search by Owner Name
Best when you already know the current owner, previous owner, family trust or business entity. Search name variations and both sides of a transaction when necessary.
Search by Property Address
Do not expect a street address alone to behave like a deed index search. Use the Assessor’s property search to identify the APN/PIN, then follow the Recorder’s current parcel-search instructions.
How Far Back Do Solano County Recorded Documents Go?
Solano County has a long recorded-document history, but the online search and office research resources cover different periods.
| Record period | Access method | What to expect |
|---|---|---|
| 1955 to present | Online index and in-office research computers | Use the official records search to locate recording references. Full images are not shown in the online public index. |
| 1954 and earlier | Recorder’s in-office historical research area | Older records require office research; online no-result responses are not sufficient. |
| Older historical microfilm | In-office research | An earlier county description identifies microfilm extending back to 1848; confirm current equipment and availability before visiting. |
How to Get a Copy of a Solano County Deed or Recorded Document
Solano County offers regular and certified copies of recorded documents. Its current copy page lists a fee of $9 for the first page, $1 for each additional page and $5 for certification.
Request a Copy in Person
Visit the Recorder’s public counter at 675 Texas Street, Suite 2700, Fairfield.
Use the official index or public research facilities to identify the document. The county provides computer-based access to records dating from 1955 and historical research for older records.
Ask for an ordinary or certified copy depending on the requirements of the receiving organization.
View Address & MapRequest a Copy by Mail
Send a written request that includes enough information to identify the instrument:
- Document title or type.
- Grantor/grantee or other indexed parties.
- Document number or book/page, if known.
- Recording date or approximate year.
- Contact telephone number and return address.
- Correct payment and certification request if needed.
Mail to the Recorder at Suite 2700. The county’s earlier mailing instructions ask users to mark the envelope “Recorder Copy Request.”
Recorded Document Copy Cost Calculator
The calculation uses $9 for the first page, $1 for each additional page, and $5 certification per document when selected. Postage, special handling and any later fee changes are excluded.
How to Record a Deed in Solano County, California
Solano County records eligible legal instruments when they comply with California recording law, contain the necessary information, can be reproduced clearly and include the applicable fees and taxes. The Recorder’s staff cannot select or prepare a deed for you.
Prepare the Appropriate Legal Instrument
Determine whether the transaction calls for a grant deed, quitclaim deed, trustee’s deed, reconveyance or another recordable document. Confirm that the names, legal description, signatures and legal effect are appropriate before submission.
Check the Document’s Format
The county’s published instructions identify standard 8½-by-11-inch pages, at least ½-inch vertical margins, and recording space at the top of page one. The top 2½ inches of the first page must accommodate the Recorder’s stamp and recording-request/return information.
Confirm Signatures and Acknowledgments
Documents must meet California’s applicable execution and notarial acknowledgment requirements. Check that signatures, notarial wording and seals are legible and that the original or otherwise legally authorized document can be recorded.
Prepare the PCOR When Required
A Preliminary Change of Ownership Report (PCOR) generally accompanies documents transferring an interest in real property. Solano County lists an additional $20 fee for qualifying changes of ownership submitted without a completed, signed PCOR.
Determine Taxes and Special Recording Fees
Review documentary transfer tax, the applicable district-attorney real-estate fraud fee, the SB 2 Building Homes and Jobs Act fee, any appropriate exemption declaration, and any survey-monument preservation fee before calculating payment.
Submit the Document Before Recording Hours End
Submit an eligible instrument with correct payment through an accepted channel. The county currently lists its recording counter hours as 9:00 AM–3:30 PM, Monday through Friday.
Confirm the Recorded Reference
Save the instrument/document number and recording date. Use the online index to check the recorded information, and contact the Recorder if a filing, return or indexing issue needs clarification.
Solano County Recording Requirements Checklist
Before Submitting
- The document is eligible for recording under California law.
- The correct legal names and description appear throughout.
- All required signatures and acknowledgments are present.
- Pages are legible and photographically reproducible.
- Recording-request and return information is provided.
- The first-page recording area is available.
- The PCOR is attached if applicable.
- Transfer tax or exemptions are properly addressed.
- Special recording charges have been considered.
- Return-mail information is complete.
Common Problems
- Using a property address as if it were a complete legal description.
- Recording a deed without professional review when needed.
- Missing or illegible acknowledgment wording.
- Failing to address an applicable SB 2 fee or exemption.
- Omitting a required PCOR.
- Using nonstandard paper without calculating added charges.
- Missing indexed names or recording references.
- Mailing insufficient payment.
- Arriving after the 3:30 PM recording cutoff.
Solano County Recorder Fees for Deeds, Maps and Other Documents
Solano County’s current fee page lists standard recording charges and links to a schedule effective July 1, 2026. The published basic amounts below are useful for planning; always check the latest county schedule because special taxes, fee classifications and exemptions can change the final total.
| Fee category | Published amount | When it matters |
|---|---|---|
| First recording page | $13 | General basic first-page recording charge. |
| Each additional page | $3 | Additional page charge for applicable recording documents. |
| Additional document title | $13 | When a recorded instrument contains another separately chargeable title. |
| Nonstandard page size | $3 per page | Additional charge when any page is not standard 8½ × 11 inches. |
| Small-print page | $1 per qualifying page | Additional fee for pages with print below the applicable standard. |
| Additional indexed names | $1 per additional group of 10 or fraction | Applies after the first 10 indexed names. |
| Additional recording reference | $5 | For each additional reference requiring separate indexing. |
| District Attorney real-estate fraud fee | $10 | Applies to instruments within the county’s chargeable categories. |
| SB 2 Building Homes and Jobs Act | $75–$225 | Depends on chargeable document titles, parcels, statutory caps and exemptions. |
| Missing required PCOR | $20 | For a qualifying ownership transfer without the required completed and signed report. |
| Survey Monument Preservation Fund | $10 | For certain ownership-transfer deeds that do not describe a complete lot created by a recorded tract map; statutory exceptions apply. |
| Filed map, first page | $12 | Separate map-filing classification. |
| Filed map, additional page | $4 | Each additional filed-map page. |
| Conformed copy | Free, subject to conditions | The county provides one conformed copy if a self-addressed stamped envelope is supplied. |
Documentary Transfer Tax
Solano County’s published tax-sale information cites a documentary transfer tax of $0.55 per $500, or fraction thereof, for applicable transfers. That equals $1.10 per $1,000 for whole-thousand amounts. Certain jurisdictions may impose additional city transfer taxes; for example, the county specifically identifies an additional transfer tax for property in Vallejo.
Do not calculate a property transfer’s final taxes from the county rate alone. Location, consideration, liens remaining on the property, exemptions and local municipal taxes can matter.
Types of Solano County Recorded Documents
Grant Deeds
Common instruments for conveying an interest in California real property. Compare the parties, legal description, recording date and related documents.
Quitclaim Deeds
Transfer whatever interest the grantor may hold, if any, without the same implied warranties as a grant deed. They do not by themselves guarantee clear title.
Deeds of Trust
Common California security instruments used in property financing. Search for later assignments, substitutions and reconveyances.
Reconveyances
May reflect the release of a recorded deed of trust. The document should be matched to the original security instrument.
Liens and Notices
Can include liens, notices of default and other claims. Their legal effect requires attention to recording history and applicable law.
Maps and Easements
Parcel maps, subdivision instruments and easements can affect land descriptions and property rights. A current survey may still be necessary.
Solano County Recorder Office Address, Phone, Hours and Google Map
The Recorder Division is located at the county’s 675 Texas Street office building in Fairfield. The latest county website distinguishes general Recorder service hours from the earlier closing time for accepting recordings.
Solano County Assessor/Recorder
Assessor/Recorder: Glenn Zook
Street address:
675 Texas Street, Suite 2700
Fairfield, CA 94533
Recorder telephone: 707-784-6290
Vital Records telephone: 707-784-6294
Assessor telephone: 707-784-6210
Email: Recorder@solanocounty.gov
General Recorder service: Monday–Friday, 9:00 AM–4:00 PM.
Document recording counter: Monday–Friday, 9:00 AM–3:30 PM.
Get Directions ↗Solano County Recording Notification Program
Solano County launched a Recording Notification Program in summer 2025. It automatically sends a mailed notification to the current owner of record when a deed, quitclaim deed or deed of trust is recorded against the property.
No Enrollment Is Required
Unlike opt-in email alert programs, Solano County states that its recording notification letters are mailed automatically to the owner of record.
The property owner does not need to register or pay a subscription fee for this notification.
Check the Record if a Letter Arrives
A recording notification is not proof of fraud. It signals that a qualifying document was recorded against the property.
If the document is unfamiliar, look it up using the official index and contact the Recorder or an appropriate legal/title professional.
Restrictive Covenant Modification in Solano County
Some older recorded property documents contain discriminatory restrictions that are unenforceable under California law. Solano County provides a Restrictive Covenant Modification procedure to address qualifying unlawful language.
For Property Owners and Other Eligible Parties
Use the county’s modification forms and instructions to identify the recorded document, mark the prohibited restriction and submit the package for the legally required review.
County Review and Re-Recording
The county describes a process for reviewing and modifying qualifying recorded restrictions. The Recorder also has an implementation program for reviewing historical records containing discriminatory language.
Official Solano County Recorder Links
The following resources are maintained by Solano County or linked directly from its official Recorder pages. Use them for the specific task shown rather than relying on an unrelated third-party property-record website.
1. Solano County Assessor/Recorder Main Office
Official department page for Recorder services, property assessment, staff contact information and vital-record services.
Open Assessor/Recorder ↗- Choose the Recorder Division for recorded-document services.
- Confirm current office information and hours.
- Use the Official Records Search link for the index.
- Choose Assessor services if the task concerns a parcel, assessed value or exemption.
2. Official Records Search
Search document index information without buying a commercial property report.
Open Official Records Search ↗- Accept the records-search disclaimer.
- Enter a party name, year, document number or supported APN/PIN.
- Use Advanced Search to narrow matches.
- Save the document number and recording details for a copy request.
3. Obtaining Copies of Deeds, Liens and Other Records
The county’s current instructions for office research, mail requests, regular copies and certified copies.
Open Official Copy Instructions ↗- Identify the document using the online index.
- Choose regular or certified copies.
- Calculate page charges and certification.
- Use the county’s current mail or in-person request method.
4. Record Official Records — Filing Instructions
Official guidance explaining the recording process, legal-advice limits, requirements and recording priority.
Open Recording Instructions ↗- Review which documents the Recorder may accept.
- Check recording-format requirements.
- Prepare necessary supporting forms and fees.
- Confirm the document can be submitted before the recording cutoff.
5. Recording Fee Schedule
Official page for basic recording fees, additional titles/pages, SB 2, PCOR and special document categories.
Open Recorder Fees ↗- Open the linked schedule for fees starting July 1, 2026.
- Determine the instrument’s basic recording category.
- Add any applicable statutory surcharges or exemption documents.
- Confirm the final total directly with the Recorder.
6. Recording Cover Pages, PCOR and Forms
County forms library for recording cover pages, SB 2 forms, correction re-recording forms and copy requests.
Open Recorder Forms ↗- Find the required document category.
- Download the applicable form.
- Review the PCOR or SB 2 declaration if relevant.
- Complete all required fields before recording.
7. Assessor Property and Assessment Search
Use when you have a street address but need a parcel number, owner or assessed-value information.
Open Assessor Property Search ↗- Choose Real Estate Search with Mapping.
- Enter the street address or available parcel information.
- Record the APN/PIN and owner information.
- Use those clues in the Recorder’s document search.
8. Recording Notification Program
Explains automatic owner notification letters and the county’s APN/PIN method for checking recent recordings.
Open Notification Program ↗- Read how automatic mailed notifications work.
- Find your APN/PIN through the Assessor if needed.
- Search the property’s indexed recorded activity.
- Investigate unexpected recordings with the appropriate professionals.