Pasco County Recorder of Deeds: Search Land Records, Find Offices and Record a Deed
In Pasco County, Florida, the Clerk & Comptroller’s Official Records Department performs the County Recorder’s duties. There is no separate Recorder of Deeds office that property owners need to visit.
Whether you are checking a home’s deed, looking for a mortgage satisfaction, ordering a certified record or transferring real estate, this guide explains the correct online search, recording rules and office contacts.
Research review: October 17, 2026. Based on the Pasco County Clerk & Comptroller’s published Official Records guidance.
Who Records Deeds in Pasco County, Florida?
The Pasco County Clerk & Comptroller serves as the County Recorder. Its Official Records system contains deeds, mortgages, satisfactions, assignments, liens, judgments, lis pendens, plats and other recorded instruments.
Clerk & Comptroller
- Deed and mortgage recording
- Official Records searching
- Recorded document copies
- Certified records and e-certification
- Property fraud alerts
Property Appraiser
- Property and parcel descriptions
- Parcel identification numbers
- Assessed and just values
- Homestead exemption information
- Assessment-based ownership data
Tax Collector / Title Professional
- Tax Collector: property-tax bills and payment questions
- Title company: ownership-chain research
- Attorney: deed preparation and legal issues
- Surveyor: boundary questions
How to Search Pasco County Deeds and Official Records Online
The Clerk provides three practical search methods: name, instrument number, or Official Records book and page. Its public portal also supports recording-date ranges and optional document-type filters.
Start at the official Pasco County search page
Open the Official Records Search page and select the public search tool. Read the site’s terms before proceeding.
Choose a search method based on what you know
Use Name if you know the property owner or previous owner; Instrument if you already have the document’s recording number; or Book & Page when an earlier deed or title document supplies that reference.
The official portal accepts individual names in last-name-first format, such as DOE JOHN.
Reduce false matches
If searching a person’s name, try the current owner and previous owner. For a business, the Clerk recommends starting with a shorter version of the company name rather than entering a long legal entity name immediately.
Use optional recording date, document type, or party filters only if they improve the result.
Inspect the deed or mortgage index result
Check the instrument number, recording date, names, document type and any book/page reference. A matching surname alone does not establish that the document concerns your property.
Open the image where public access permits
Pasco County says indexes are available from 1975 through the current date, while public images from 1990 onward are generally available online.
Restrictions apply to some probate, family-law, military-discharge and death-certificate documents.
Order a certified or older copy when necessary
If the document is not available online, use the Official Records copy-request process. Copies cost $1 per page, and certification costs $2 per document. You may also contact either Official Records office by telephone.
Pasco County Search Methods Compared
| Search Method | Best For | Practical Advice |
|---|---|---|
| Name | Finding an unknown deed or a mortgage connected to an owner. | Try owner, prior owner, abbreviated business name and relevant party-name variations. |
| Instrument number | Returning to a document whose unique recording number is known. | Enter the entire number from the original document or another reliable recording reference. |
| Book and page | Following a prior deed reference or researching a historical transfer. | Use the County’s Official Records book number and starting page. |
| Document type + date range | Filtering mortgages, deeds, satisfactions, judgments and related records. | Begin broadly; narrow only when too many results appear. |
| Historical Records | Searching older records outside ordinary online image coverage. | Use the Historical Records link on the Clerk’s search page or contact the office. |
| Plat Maps | Finding recorded subdivision or plat references. | Use the Clerk’s dedicated plat-map search rather than assuming every map is a deed. |
Pasco County Recorder of Deeds Offices, Phone Numbers and Maps
Pasco County’s Clerk & Comptroller provides Official Records services through East and West Pasco office locations. These are the government offices to contact about recording, certified copies or records that cannot be found online.
East Pasco Government Center
Physical address:
14236 6th Street, Suite 201
Dade City, FL 33523-3414
Phone: 352-521-4408
Office hours:
Monday–Friday, 8:30 AM–5:00 PM ET, excluding holidays.
Mailing address:
38053 Live Oak Avenue
Dade City, FL 33523-3805
West Pasco Government Center
Physical address:
8731 Citizens Drive, Suite 220
New Port Richey, FL 34654
Phone: 727-847-8086
Office hours:
Monday–Friday, 8:30 AM–5:00 PM ET, excluding holidays.
Mailing address:
P.O. Box 338
New Port Richey, FL 34656-0338
How to Record a Deed in Pasco County, Florida
The Pasco County Clerk records eligible instruments submitted over the counter, by mail or through approved e-recording vendors. Florida deed execution and recording requirements are separate from the Clerk’s fee calculation.
Confirm the type of deed needed
Have the deed prepared by a qualified Florida real-estate attorney or title professional when ownership is changing. Quitclaim, warranty, personal-representative and other deed types may have different legal consequences.
Check names, addresses and legal description
For deeds, the Clerk lists requirements including grantor and grantee information, mailing addresses, preparer’s name and address, the legal description, and consideration or sale price.
Verify the property lies in Pasco County, not a neighboring county.
Complete execution, witness and acknowledgment requirements
Florida deeds generally require the grantor’s signature, two subscribing witnesses and proper acknowledgment. The Clerk’s published rules identify witness-name and address requirements applying to instruments after the January 1, 2024 statutory change.
Each witness’s printed name and address should appear as required, along with proper notary information. Some instruments executed or acknowledged before January 1, 2024 may qualify for transitional treatment; verify with the Clerk.
Calculate both recording charges and documentary stamps
For many deeds, recording fees begin at $10 for the first page and $8.50 for each additional page, plus $1 per name indexed after the first four.
Florida documentary stamp tax on taxable deed consideration is generally $0.70 per $100, or fraction thereof, in Pasco County. Taxable consideration can differ from the stated cash price, including in transfers involving mortgages or assumed debt.
Select in-person, mail or electronic recording
Submit the deed through the permitted method with payment and a return address. The Clerk accepts over-the-counter and mail recordings, and eligible electronic filings through third-party services.
For payment by check or money order, the Clerk directs users to make it payable to Nikki Alvarez-Sowles, Clerk & Comptroller. Do not send cash through the mail.
Retain and verify the recording reference
After recording, save the instrument number or Official Records book/page. Use the public search to confirm the record appears under the correct parties and document type.
What Documents Can You Find in Pasco County Official Records?
Deeds
Recorded instruments that document a conveyance of real-estate interests. Check the parties, legal description, execution and recording information.
Mortgages
Recorded security instruments. Look for later assignments, modifications or satisfactions before drawing conclusions about a mortgage’s current status.
Satisfactions and Releases
Documents associated with discharging or releasing recorded liens and mortgage interests. Match references to the original instrument.
Liens and Lis Pendens
Recorded notices may signal claims or litigation affecting property. A public index cannot determine their validity or priority.
Plats
Subdivision and plat-map records can help identify lots and recorded subdivision boundaries, but do not replace a current land survey.
Judgments and Orders
Some court-related documents are recorded in Official Records. Separate case searches may be needed for the full litigation history.
Pasco County Deed Recording Fees, Documentary Stamps and Copy Costs
The following amounts are published by the Pasco County Clerk & Comptroller. Recording fees and Florida documentary or intangible taxes are different charges and should be calculated separately.
| Charge | Amount | When It Applies |
|---|---|---|
| First recording page | $10.00 | Standard recorded instrument first page. |
| Additional pages | $8.50 each | Each page after the first. |
| Extra indexed names | $1 per name | Each name after the first four. |
| Deed documentary stamp tax | $0.70 per $100 | Taxable consideration, rounded up to the next $100 for standard calculation. |
| Mortgage documentary stamp tax | $0.35 per $100 | Applicable mortgage indebtedness, rounded as required. |
| Nonrecurring intangible tax | $0.20 per $100 | Generally applicable to covered mortgage indebtedness; exemptions can apply. |
| Recorded document copies | $1 per page | Office-supplied copies. |
| Certification | $2 per document | Certified copies. |
| Plat copy | $5 per page | Recorded plat copies. |
| Credit or debit payment | 3.5% processing fee | Charged by the Clerk’s payment processor. |
Pasco County Recording and Documentary Stamp Calculator
Use this tool for straightforward taxable deed or mortgage scenarios. It estimates common published rates, not exemptions, complex consideration, special instruments or legal/tax advice.
Recording $18.50 • Taxes $0.00 • Copies/certification $0.00
Tax assumptions: deeds at $0.70 per $100 or fraction of taxable consideration; mortgages at $0.35 per $100 or fraction of covered indebtedness plus a $0.002 intangible-tax rate on covered indebtedness. Mortgage and deed exemptions, special Florida tax rules, card fees, e-recording charges, and title/attorney fees are not included. For real submissions, use the Clerk’s official calculators.
Can You E-Record a Deed in Pasco County?
Yes. Pasco County supports document e-recording through contracted third-party vendors. This is commonly used by title companies, lenders, attorneys and other frequent recording customers.
The Clerk lists CSC, eRecording Partners Network, Hopdox and Simplifile among its higher-volume vendor choices. It also lists services for selected lower-volume document types, such as Notices of Commencement and lien-related filings.
How E-Recording Works
- Prepare an eligible, legally sufficient document.
- Choose a vendor serving Pasco County.
- Submit the document and required payment electronically.
- Follow any acceptance or rejection notice.
- Retain the recorded instrument reference.
What to Check First
- Does the vendor accept this document type?
- Are witness and acknowledgment rules satisfied?
- Are documentary stamps properly calculated?
- Does the vendor charge an additional fee?
- Will you receive an electronically returned recorded copy?
Free Pasco County Property Fraud Alerts and Public Record Privacy
The Clerk offers a free fraud alert service that monitors names associated with newly recorded documents. Users may register personal or business names and select supported notification methods such as email or telephone.
Property Fraud Alerts
Sign up on the Clerk’s Property Fraud Alerts page, or use the current telephone enrollment number listed there.
The service helps you notice unexpected recorded documents. An alert does not itself prove fraud or prevent a filing.
Confidential Information Redaction
The Clerk explains that eligible Social Security, bank account and payment-card numbers can be requested for redaction from publicly available recorded-document images.
Redaction of protected numbers does not ordinarily remove the underlying document from the public record.
Pasco County Recorder Search and Recording Links
These official pages provide direct access to the services discussed above. Use the short steps to reach the right tool without confusing recorder searches, court cases and property assessments.
Official Records Public Search
Start here for deeds, mortgages, satisfactions, liens, judgments and recorded-instrument references.
- Review and accept the search conditions.
- Open the public search system.
- Choose Name, Instrument, or Book & Page.
- Check the recording details and available image.
Recording a Document
Pasco-specific instructions for deed information, witnesses, acknowledgments and submission methods.
- Read the general information requirements.
- Check the special deed checklist.
- Review witness and 2024 statutory requirements.
- Confirm mail, counter or e-recording eligibility.
Recording Fee Schedule
Official page for recording, documentary stamp, intangible tax, copy and payment charges.
- Count recording pages and indexed names.
- Identify deed or mortgage tax rules.
- Add copy or certification charges if required.
- Verify payment instructions before submitting.
Official Recording Fee Calculators
County-provided calculators for deeds, mortgages and other recorded documents.
- Choose the calculator for the correct instrument.
- Enter the amount, pages and names.
- Review calculated recording and tax charges.
- Contact the Clerk if the instrument qualifies for an exemption or has unusual consideration.
Official Records Copies and Certified Documents
Mail order and telephone purchase instructions for copies and certified records.
- Find the instrument number or book/page reference first.
- Choose ordinary or certified copy as required.
- Review the document order form or telephone ordering instructions.
- Pay applicable page, certification and card-processing charges.
Property Fraud Alerts
Official free registration for monitoring recorded documents associated with a name.
- Read how the alert system works.
- Register the personal or business name to monitor.
- Select a supported notification option.
- Investigate any unfamiliar recorded-document alert promptly.
Pasco County Deed Search Decision Guide
| Your Situation | Recommended Action | Start Here |
|---|---|---|
| Need a deed by the owner’s name | Search by last name and first name; verify the document’s recording details. | Official Records Public Search |
| Have a recording number | Use the instrument-number search. | Official Records Public Search |
| Only know a street address | Identify the owner through property appraisal records, then search recorded documents. | Property Appraiser → Clerk |
| Need a certified deed | Find the record and use the copy-order or e-certification process. | Official Records copies service |
| Need to record a deed | Confirm execution, witness details, legal description, documentary taxes and filing method. | Recording a Document |
| Need a tax bill | Contact the Tax Collector instead of the County Recorder. | Pasco County Tax Collector |
| Researching a tax deed sale | Use the tax-deed-sale portal and obtain independent title/legal review before bidding. | Clerk Tax Deed Sales |
| Found an unexpected document | Save the record reference, check its details and investigate promptly. | Official Records + Fraud Alerts |
Pasco County Recorder of Deeds FAQs
Who is the Pasco County Recorder of Deeds?
The Pasco County Clerk & Comptroller serves as the County Recorder. The official Clerk website identifies Nikki Alvarez-Sowles as Clerk & Comptroller.
Where is the Pasco County Recorder of Deeds office?
Official Records services are available through the East Pasco Government Center, 14236 6th Street, Suite 201, Dade City, and the West Pasco Government Center, 8731 Citizens Drive, Suite 220, New Port Richey.
What are the Pasco County Official Records phone numbers?
The Dade City office can be reached at 352-521-4408. The New Port Richey office can be reached at 727-847-8086.
Can I search Pasco County deeds online?
Yes. The Clerk provides an Official Records Public Search with name, instrument-number and book-and-page search methods, as well as optional date and document-type filters.
How far back do Pasco County Official Records go?
The Clerk states that Official Records indexes are available from 1975 to the present. Publicly viewable images are generally available from 1990 onward, subject to restrictions for certain confidential record types.
How much does it cost to record a deed in Pasco County?
Standard recording fees are $10 for the first page, $8.50 for each additional page and $1 per indexed name after the first four. Applicable documentary stamp taxes are additional.
How is Florida documentary stamp tax calculated on a Pasco County deed?
The Clerk lists deed documentary stamps at $0.70 per $100, or fraction thereof, of taxable consideration. Special transactions may require a different determination of taxable consideration or an exemption analysis.
Does a Florida deed need two witnesses?
Florida deeds generally require two subscribing witnesses to the grantor’s signature. Pasco County’s recording guidance also specifies printed witness names and addresses and appropriate acknowledgment information under applicable Florida law.
Can I get a certified copy of a recorded deed?
Yes. The Clerk lists ordinary recorded-document copies at $1 per page and certification at $2 per document. Copies can be requested through the Clerk’s published ordering methods, including telephone ordering.
Does Pasco County offer free property fraud alerts?
Yes. The Clerk provides a free Property Fraud Alert service to monitor recorded activity associated with registered personal or business names. Alerts do not block recordings or replace legal assistance.
Independent Guide and Publication Notes
This is an independently published informational guide and is not operated by or affiliated with the Pasco County Clerk & Comptroller, Pasco County government or any Florida government agency.
It is not legal advice, tax advice, a complete title search or a title guarantee. Fees, laws, search availability and office procedures can change. Confirm all requirements with the responsible office before submitting documents or making decisions involving legal property rights.
The primary sources for this guide are the official Pasco County Clerk & Comptroller pages covering Official Records, online search, recording requirements, fees, copies, e-recording and fraud alerts. Public-record information should not be used for regulated consumer screening.