Monroe County Recorder: Deeds, Official Records, Fees, Search Portal & Office Guide
The Monroe County Recorder in Woodsfield, Ohio records and preserves land records such as deeds, mortgages, oil and gas leases, easements, liens and other official documents. If you need to search a deed, request a copy, record a new document, check recording fees, or understand why a deed may also need Auditor or Tax Map review, this guide explains the practical workflow.
Monroe County’s recorder search is useful for recorded documents, but it is not the same as the Auditor’s property-value search or the Tax Map Department’s deed-description review. Use the sections below to choose the correct office before you pay a fee, mail a document, or rely on a property record.
What Does the Monroe County Recorder Do?
The Monroe County Recorder’s Office records and preserves official land records for Monroe County, Ohio. Common recorded documents include deeds, mortgages, easements, leases, liens, powers of attorney, plats, releases and other instruments affecting real property. The office also provides public access to recorded document indexes and images through its online record search system.
Use the Recorder for Deeds & Recorded Documents
Search or request copies of deeds, mortgages, easements, leases, liens and other documents that have already been recorded in Monroe County, Ohio.
Best for: recorded document history, book/page references, document numbers and copy requests.
Use the Auditor for Property Value & Tax Data
The Recorder is not the property valuation office. If you need assessed value, parcel data, owner mailing address, tax value or property-transfer tax-roll details, start with the Monroe County Auditor.
Best for: parcel lookup, property values, transfers and tax-roll records.
Use Tax Map for Deed Descriptions
Monroe County’s Tax Map Department reviews deed descriptions and surveys for surface-interest transfers. Pre-approval is strongly encouraged before recording.
Best for: legal descriptions, parcel references, survey descriptions and conveyance compliance.
Recorder vs Auditor vs Tax Map vs Treasurer in Monroe County Ohio
For deed and property-record tasks, the key is knowing which Monroe County office controls the next step. The Recorder may be the public-facing office you search first, but many deed transfers also touch the Auditor and Tax Map Department.
| Office | Main Role | Use It For | Do Not Use It For |
|---|---|---|---|
| Monroe County Recorder | Records and preserves official land records and provides access to recorded document indexes/images. | Recorded deeds, mortgages, leases, easements, liens, document copies, eRecording and recording-fee questions. | Legal advice, drafting deeds, changing tax values, deciding ownership disputes or proving market value. |
| Monroe County Auditor | Handles property valuation records, tax-roll data and conveyance-related Auditor review. | Parcel lookup, assessed value, transfer data, tax-roll owner information, and Auditor fees/forms for conveyance documents. | Recording the final deed or providing recorded document images. |
| Monroe County Tax Map Department | Reviews deed descriptions, survey descriptions, parcel references and conveyance-standard compliance. | Pre-approval of deed descriptions and surveys, GIS resources, tax maps, plat/road records and description questions. | Recording documents after approval or certifying title ownership. |
| Monroe County Treasurer | Handles tax collection and payment-related issues. | Property-tax bills, payments, receipts, delinquent-tax questions and tax-collection balances. | Recording deeds or searching recorded document images. |
How to Search Monroe County Recorder Deeds and Official Records Online
The Monroe County, Ohio official records search portal supports quick and advanced searching. The portal search field is designed for grantor/grantee names, subdivision, document type or document number. The Recorder’s office also states that record indexes are available back to Book One and that document images are viewable back to January 1, 1980.
Open the Official Records Search Portal
Use the Monroe County, Ohio Recorder’s official GovOS records portal. Confirm that the page header says The County of Monroe and County Recorder Ann Block before entering search terms.
Choose the Search Method That Matches Your Information
If you know a party name, search by grantor or grantee. If you know the document number, use the document-number field or exact term. If you know a subdivision, search the subdivision name. If you only know a street address, start with the Auditor or GIS first to identify parcel and deed reference details.
Use Date Range Filters Carefully
The portal includes recorded-date filters such as recent-day, recent-week, recent-month and longer date ranges. For older records, use broader dates or search by name/book/page reference if available.
Open the Correct Result and Save the Recording Details
Record the instrument number, document type, recorded date, book/page or official-record reference, grantor, grantee and image availability. These details are useful when requesting copies or comparing the record against Auditor parcel information.
Request Older Images From the Recorder if Needed
The Recorder states that document images before January 1, 1980 can be acquired by contacting the office. Once you locate the book and page or index reference, call or email the list so the office can provide copies for the statutory copy fee.
What to Do If a Monroe County Deed Search Shows No Results
A no-result search does not always mean the document is missing. It often means the search term is too specific, the party name changed, the image is older than the online image range, or you are searching the Recorder portal for information that belongs in the Auditor or Tax Map system.
Common Search Mistakes
- Searching only a street address in a party-based recorder index.
- Using initials, punctuation or suffixes exactly as they appear on a tax bill.
- Searching the current owner when the recorded deed is under a prior owner or trust name.
- Assuming all pre-1980 images can be viewed instantly online.
- Confusing a Recorder record with an Auditor parcel record.
Better Search Strategy
- Try last name only, then add first name if needed.
- Search business names without punctuation or abbreviations.
- Try grantor and grantee names separately.
- Use the Auditor/GIS first when all you have is an address.
- Call the Recorder with book/page or index details for older images.
Monroe County Recorder Fees: 2025 Recording Cost, Copy Fees and Mailing Rules
Monroe County’s Recorder fee page says recording fees for many documents increased effective January 1, 2025 because of Ohio SB 94. The posted fee is $39 for the first two pages and $8 for each additional page. Fees can change, and conveyance documents may also require separate Auditor fees.
| Item | Posted Monroe County / Ohio Rule | Practical Meaning |
|---|---|---|
| Recording fee, first two pages | $39 for many recorded documents effective January 1, 2025. | A one-page or two-page document often starts at the same $39 recording amount. |
| Additional pages | $8 for each additional page after the first two pages. | A five-page document example: $39 + $8 + $8 + $8 = $63 before any other applicable fees. |
| Copy fee | The Recorder page states copies can be printed/scanned for the State of Ohio statutory copy fee of $2 per page. | Use book/page or document reference details when requesting copies by phone or email. |
| Nonconforming document fee | A document that does not meet Ohio standardization guidelines may trigger an additional $20 fee. | Check margins, page size, ink color and “Prepared by” language before submitting. |
| Mailing by USPS | Mail to Monroe County Recorder, PO Box 152, Woodsfield, OH 43793. | Include the correct fee check and a self-addressed stamped return envelope. |
| Mailing by UPS / physical delivery | Send to Monroe County Recorder, 101 North Main Street, Room 20, Woodsfield, OH 43793. | Use the physical address when a carrier cannot deliver to a PO Box. |
| Conveyance documents | Recorder page says Auditor fees should be paid by a separate check and enclosed with required Auditor forms. | Do not combine Recorder and Auditor fees into one check unless the office specifically instructs you to do so. |
Monroe County Recording Fee Estimator
Use this only as an educational estimate for ordinary page-count planning. It does not include every possible Ohio statutory fee, reference fee, Auditor conveyance fee, transfer tax, postage, credit-card convenience fee, special document rule or rejection issue.
Formula used: $39 for the first two pages + $8 for each additional page + optional $20 nonstandard estimate + $2 per copy page. Confirm final charges with the Recorder before mailing or eRecording.
Before You Record a Deed or Land Document in Monroe County
Monroe County’s Recorder fee page lists several basic requirements. Ohio law also sets document-format standards. A document that is missing required information, has an inadequate legal description, lacks an original notarized signature, or skips Tax Map/Auditor review may be delayed or rejected.
Original and Notarized
- The document should be an original where required.
- Signatures must be properly notarized when the law requires acknowledgment.
- Real estate documents typically require grantor signature and proper acknowledgment.
Ohio Standardization
- Use at least 10-point computer font.
- Use letter or legal-size paper.
- Use black or blue ink.
- Reserve the top margin required for Recorder/Auditor/Engineer use.
Real Estate Details
- Include a complete legal description when applicable.
- Include parcel references and prior deed citations when required.
- Include “Prepared by” language for Ohio-prepared documents.
- Check whether Auditor forms and fees are required.
Monroe County Deed Description and Survey Pre-Approval
Monroe County’s Tax Map Department strongly encourages pre-approval of deed descriptions and surveys for surface-interest transfers. The department says the review helps check plats and descriptions for errors and for compliance with Monroe County transfer and conveyance standards.
What to Submit
The Tax Map Department says the deed should already be prepared so staff can see the grantor and grantee. For new survey descriptions, submit a copy of the survey plat and all associated descriptions. Signed or unsigned copies may be used for pre-approval, but final signed copies are kept in county records.
Timing and Email
The department asks users to email pre-approvals to mcmapdept@monroecountyohio.com at least two days prior. The page says the office usually responds in the preferred method within 24 hours, but larger or more complex descriptions may take longer.
Does Monroe County Ohio Accept eRecording?
Yes. The Monroe County Recorder says the office accepts electronically recorded documents. The office explains that eRecording is commonly used by mortgage companies, attorneys, oil and gas leasing companies, banks and title companies. Individuals cannot eRecord directly and must work through a professional intermediary or submitting vendor.
| Vendor Listed by Recorder | Phone | Use Case |
|---|---|---|
| CSC / Corporation Service Company | (866) 652-0111 | Professional eRecording submission for eligible document types. |
| ePN / eRecording Partners Network | (888) 325-3365 | Professional electronic recording network access. |
| Indecomm Global Services | (877) 272-5250 | Electronic document submission support for recording customers. |
| Simplifile | (800) 460-5657 | Common title, lender and professional recording workflow. |
| Hopdox | (385) 501-5103 | Electronic document submission vendor listed by the Recorder. |
Monroe County Recorder Office Address, Hours, Phone and Mailing Details
Use the Recorder office for recorded land-record questions, copy requests, recording-fee checks and recording-submission instructions. Call before mailing if the document includes a conveyance, a survey description, many pages, multiple references or a nonstandard format.
Monroe County Recorder
Recorder: Ann Block
Office address:
101 North Main Street, Room 20
Woodsfield, OH 43793
Mailing address:
PO Box 152
Woodsfield, OH 43793
Phone: 740-472-5264
Hours: Monday–Friday, 8:00 AM–4:00 PM
Emails listed by office:
annblockrecorder@monroecountyohio.com
allyson.cox@monroecountyohio.com
tammy.haslam@monroecountyohio.com
Official Monroe County Recorder Links and What to Do After Opening Them
Use these official links for live searches, fee verification, eRecording, Tax Map pre-approval and Ohio recording-law checks. Each action link includes a small walkthrough so the link is useful, not just listed.
Monroe County Recorder Official Website
Use this page for address, hours, phone, staff contact, eRecording overview and links to the Recorder’s major services.
- Confirm the page says Monroe County Ohio Recorder’s Office.
- Use the contact block for the current phone, hours and mailing address.
- Select Recorder’s Fees before mailing a document.
- Select Online Record Search if you need an already-recorded deed or document.
Monroe County Official Records Search Portal
Use this portal to search recorded documents by grantor/grantee, subdivision, document type or document number.
- Open the portal and verify the header says The County of Monroe.
- Choose Quick Search for a broad name or document search.
- Choose Advanced Search if you need more filters.
- Enter grantor, grantee, subdivision, document type or document number.
- Check the portal’s certification date before relying on the result for a closing or legal task.
Monroe County Recorder Fees
Use this page to verify the 2025 fee increase, current page-count fees, mailing instructions and standardization warnings.
- Read the current fee table before preparing a check.
- Count all pages, including caption pages or additional pages where applicable.
- Review the basic document requirements before mailing.
- Use a separate check for Auditor fees when the document is a conveyance and the Recorder instructs that Auditor fees are separate.
Monroe County Tax Map — Deed Description Pre-Approvals
Use this when a deed or survey description needs Tax Map review before recording.
- Read the current warning that Tax Map provides approval or rejection only.
- Prepare the deed first so grantor and grantee details are visible.
- Attach survey plat and descriptions when a new survey description is involved.
- Email pre-approval materials to mcmapdept@monroecountyohio.com at least two days before needed.
Monroe County Recorder eRecording
Use this page if you are a professional submitter, attorney, title company, lender, oil and gas company or other eligible customer using an approved vendor.
- Confirm your document type is accepted by regular mail before trying to eRecord.
- Choose one of the submitting vendors listed by the Recorder.
- Confirm vendor pricing and setup requirements directly with the vendor.
- Remember that individuals cannot eRecord directly through the county.
Ohio Revised Code Chapter 317
Use Ohio law for statewide recorder duties, recordable instruments, recording fees and standardization rules.
- Use ORC 317.08 to understand categories of recordable instruments.
- Use ORC 317.32 to verify statewide recording-fee authority.
- Use ORC 317.114 to check document standardization requirements.
- Apply Monroe County’s local instructions on top of the statewide law.
What Should You Do Next?
| Your Situation | Best Next Step | Office / System |
|---|---|---|
| You need a copy of an old deed. | Search the official records portal by party name or document reference. If the image is before 1980, contact the Recorder with book/page details. | Monroe County Recorder |
| You only know the property address. | Start with the Auditor or GIS to identify parcel and deed-reference information, then use the Recorder portal for recorded documents. | Auditor / GIS, then Recorder |
| You are recording a new deed. | Check the legal description, Tax Map pre-approval, Auditor transfer requirements, page count, fees, original signatures and notarization before submitting. | Tax Map + Auditor + Recorder |
| The deed description is complicated. | Email the Tax Map Department for pre-approval at least two days before the desired recording date and allow extra time for complex descriptions. | Monroe County Tax Map Department |
| You want to eRecord. | Use an approved eRecording vendor. Individuals cannot eRecord directly; professional intermediaries usually submit through vendor platforms. | Recorder + eRecording vendor |
| You think a recorded deed is wrong. | Ask whether a corrective deed, court order, attorney-drafted instrument or other legal action is needed. The Recorder records documents but does not rewrite them. | Qualified legal professional + Recorder |
Mistakes to Avoid With Monroe County Deeds and Records
Problems That Delay Recording
- Mailing one combined check when separate Recorder and Auditor checks are needed.
- Submitting a deed with a weak or incomplete legal description.
- Ignoring Tax Map pre-approval for a survey or surface-interest transfer.
- Forgetting the self-addressed stamped return envelope for mailed documents.
- Using wrong margins or formatting and triggering the nonstandard fee.
- Expecting Recorder staff to draft, rewrite or legally correct a deed.
Better Filing Checklist
- Call the Recorder if the fee or document type is unclear.
- Check Tax Map requirements before recording a deed.
- Use the correct physical or PO Box mailing address.
- Include original notarized signatures where required.
- Keep a copy of the submitted document and payment record.
- Verify the recorded result in the online portal after processing.
Monroe County Recorder FAQs
Which Monroe County Recorder is this guide about?
This guide is about the Monroe County Recorder in Monroe County, Ohio. The office is located at 101 North Main Street, Room 20, Woodsfield, OH 43793. Other states have separate Monroe County recorder, recorder of deeds, county clerk or register of deeds offices.
How do I search Monroe County Ohio deed records online?
Use the official Monroe County, Ohio records search portal. Start with Quick Search for grantor, grantee, subdivision, document type or document number. If you only have a street address, use the Auditor or GIS first to identify parcel and deed-reference details.
How far back are Monroe County Recorder images available online?
The Recorder’s online record search page says record indexes are available and viewable back to Book One and that document images are available and viewable back to January 1, 1980. For images before 1980, contact the Recorder’s office with the book/page or index details.
What is the Monroe County Ohio recording fee for a deed?
The Recorder’s posted fee schedule states that many recording fees are $39 for the first two pages and $8 for each additional page effective January 1, 2025. Deeds may involve additional reference, Auditor, conveyance or nonstandard fees, so call the office before mailing if the total is unclear.
What address should I use to mail recording documents?
For USPS mail, the Recorder lists Monroe County Recorder, PO Box 152, Woodsfield, OH 43793. For UPS or physical delivery, use Monroe County Recorder, 101 North Main Street, Room 20, Woodsfield, OH 43793.
Can individuals eRecord documents directly in Monroe County?
No. The Recorder’s eRecording page says individuals cannot eRecord documents directly. They must work through a professional intermediary or listed submitting vendor. Professional customers such as attorneys, banks, title companies and oil and gas leasing companies commonly use eRecording.
What is Monroe County Tax Map pre-approval?
Tax Map pre-approval is a review of deed descriptions and survey descriptions before recording. Monroe County strongly encourages it for surface-interest transfers to check plats and descriptions for errors and compliance with transfer and conveyance standards.
Will the Recorder tell me if my deed is legally correct?
No. The Recorder records documents that meet recording requirements but does not provide legal advice or rewrite deed language. If the deed may affect legal ownership, survivorship, trusts, estates, divorce, mineral rights or boundary issues, consult a qualified Ohio legal professional.
Can I use Monroe County Recorder records for tenant or employment screening?
No. Recorded land records are public property records, but this website is not a Consumer Reporting Agency and does not provide consumer reports. Do not use property-record information from this guide for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes.
Who should I call if a deed search does not match the tax record?
Start by identifying which record is different. Call the Recorder for recorded document details, the Auditor for tax-roll and parcel ownership data, and the Tax Map Department for legal description or parcel-mapping issues. A mismatch may require a recorded corrective document or other legal action.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website. It is not the Monroe County Recorder, Monroe County Auditor, Monroe County Tax Map Department, Monroe County Treasurer, State of Ohio, Ohio Recorders’ Association, GovOS, a title company, a law firm or a Consumer Reporting Agency.
Recording fees, document requirements, online portal features, copy fees, office contacts and Ohio law can change. Always verify current instructions with the Monroe County Recorder and the responsible Monroe County office before mailing, eRecording or relying on a document for a closing, title transfer or legal matter.
This page explains public-record workflows in plain English. It does not provide legal advice, title advice, tax advice, document drafting, title insurance, ownership certification or guaranteed recording acceptance.