Scott County Recorder: Deeds, Official Records, Recording Fees & Search Guide
This guide covers the Scott County Recorder in Scottsburg, Indiana. The Recorder preserves real-estate records such as deeds, mortgages, liens, leases, plats, powers of attorney, business names and military discharge records for property in Scott County, IN.
The most important local detail is the deed workflow: a deed must usually be reviewed by the Scott County Assessor and Auditor before it can be recorded. The Recorder records documents that meet statutory requirements, but staff cannot give legal advice, prepare your deed or perform a private title search.
What Does the Scott County Recorder Handle?
The Scott County Recorder is the official local recording office for many land-related documents in Scott County, Indiana. Use this office to record or search deeds, mortgages, mortgage releases, liens, leases, subdivision plats, powers of attorney, assumed business names and other recorded instruments. For assessed value, deductions, sales disclosure and property-tax ownership details, the Assessor and Auditor may be the correct first stop.
Recorder
Records and preserves deeds, mortgages, liens, plats, military discharges, assumed business names and other permanent public records.
Best phone: 812-752-8442.
Assessor
Handles real and personal property assessment records, sales disclosure process, assessment notices, deductions, exemptions and PTABOA-related assessment work.
Best phone: 812-752-8436.
Auditor
Maintains tax duplicates, parcel ownership plats, transfer-related property records, deductions and property-tax account information.
Best phone: 812-752-8408.
Which Scott County Recorder Is This Page About?
The keyword “Scott County Recorder” is ambiguous because multiple states use Scott County land-record offices. This article is built around the official Scott County, Indiana Recorder site, the Scottsburg courthouse address, Indiana recorder fees and Indiana recording requirements.
| If Your Property Is In | Do This | Why It Matters |
|---|---|---|
| Scott County, Indiana | Use this guide and the official Scott County, IN Recorder links below. | The office is in Scottsburg and follows Indiana recording, sales disclosure and Auditor endorsement requirements. |
| Scott County, Iowa | Use the Scott County Iowa Recorder in Davenport. | Iowa recording fees, e-submission systems and transfer forms are different. |
| Scott County, Missouri | Use the Scott County Missouri Recorder of Deeds. | Missouri has different recorder-of-deeds standards, margins and recording fees. |
| Scott County, Minnesota or Kentucky | Use that state’s county recorder or county clerk land-record office. | State law controls how deeds, mortgages, taxes and transfer documents are recorded. |
How to Search Scott County Indiana Deeds and Recorded Documents
Scott County’s Recorder Services page says recorded documents filed from March 15, 1982 to present are available online. Basic document information may be available at no cost, while detailed information and document images may require fee-based access. The county also points users to Think GIS for property records.
Start With the County Recorder Services Page
Use the official county page first because it explains the county’s online access options, courthouse access and property watch service. This keeps you away from look-alike deed-copy solicitations and unrelated people-search sites.
Search by Names, Not Just Address
Recorded documents are usually indexed by the parties to the document. For a deed, search both the grantor and grantee. Try last names, full names, initials, business names, trust names and prior owners.
Use the Auditor or GIS When You Only Have an Address
If you have only a street address, use the county’s Auditor property tools or Think GIS to identify the parcel, owner name and legal-description clues before searching recorder records.
Narrow by Document Type or Date
Look for deeds, mortgages, releases, liens, assignments, easements, leases, land contracts and other document titles. If the name is common, narrow around the purchase, refinance, lien-release or estate-transfer date.
Verify Important Results Against the Official Record
The online search helps locate records, but it does not replace a courthouse record review, professional title search or legal opinion. The Recorder’s main page says staff members are not permitted to give legal advice or perform title searches.
Common Scott County Recorder Documents
Use the document type to choose the right search path. A deed search, mortgage-release search and lien search are different tasks even though they may all involve the same parcel.
| Record Type | Examples | Why It Matters | Search Tip |
|---|---|---|---|
| Deeds | Warranty deeds, quitclaim deeds, survivorship or estate-related deeds, transfer documents. | Shows a recorded conveyance or claimed transfer of real property. | Search grantor and grantee names; confirm Assessor/Auditor approval for new recordings. |
| Mortgages and Releases | Mortgages, subordinate mortgages, corrective mortgages, re-recorded mortgages, releases and assignments. | Helps track financing, release status and lender-related land records. | Search borrower names, lender names and mortgage-release document types. |
| Liens | Mechanic’s liens, tax-related liens and other recorded claims where applicable. | May affect title research, refinancing, sale closing or credit-report questions. | Search owner names and lienholder names; remember that not every judgment or bankruptcy is necessarily filed with the Recorder. |
| Plats and Surveys | Subdivision plats, surveys and horizontal-property documents. | Useful when researching lots, subdivisions, boundaries or legal descriptions. | Use subdivision names, legal descriptions, plat references and GIS clues. |
| Assumed Business Names | Certificate of Assumed Business Name records where the Recorder is the correct Indiana filing office. | Useful for local business-name filings, but some entities may need the Indiana Secretary of State instead. | Check the Recorder FAQ and Indiana rules before assuming the county recorder is the correct filing office. |
| Military Discharge Records | DD-214 records. | Scott County notes DD-214 records are confidential under Indiana rules and require proper credentials for access. | Contact the Recorder before requesting; do not treat DD-214 records like ordinary public land records. |
How to Record a Deed in Scott County, Indiana
Scott County’s local process is not simply “sign a deed and hand it to the Recorder.” The county FAQ says a deed must be presented and approved by the Assessor and Auditor before it can be recorded, and some deeds require a sales disclosure.
Prepare the Deed Correctly
The Recorder’s Office does not provide blank deed documents, other than the Certificate of Assumed Business Name form. If you are adding or removing someone from title, the FAQ says a new deed of title must be prepared, and the county suggests using an attorney unless you are familiar with creating legal documents.
Check Indiana Recording Requirements
Scott County lists essential requirements such as notarization or acknowledgment, notary county of residence, commission expiration date, notary seal, printed names under signatures, prepared-by statement, margins and Social Security number redaction rules.
Determine Whether a Sales Disclosure Is Required
Scott County’s Assessor page says sales disclosures are not required for certain transactions such as affidavits of survivorship or heirship, affidavits of title, trustee’s deeds, scrivener’s affidavits, corrective deeds, restrictive covenants, plats, surveys, engineer’s corrections and leases under 90 years. Generally, other documents require a sales disclosure, and if a deed shows money or consideration changed hands, the sales disclosure fee applies.
Take the Deed Through Assessor and Auditor Review
The county’s deed-recording FAQ says a deed must be presented and approved by the Assessor and Auditor before it can be recorded. Scott County’s essential requirements also say documents that convey, transfer or change title must have the Auditor’s endorsement before recording.
Bring or Send the Document to the Recorder
The Recorder office is at 1 E McClain Avenue, Suite 100, Scottsburg, IN 47170. Confirm fee amount and payment method before submitting. Scott County’s FAQ says the Recorder’s Office accepts cash and check at this time.
Keep the Recorded Reference
Save the instrument number, recorded date, book/page or other reference after recording. You may need it for a future sale, refinance, mortgage release, copy request, title review or property-tax account update.
Scott County Recorder Fees, Copy Fees and Transfer-Related Costs
Recording fees and transfer-related fees can involve more than one office. The Recorder fee schedule lists recorder charges; the Assessor and Auditor pages explain sales disclosure and property-transfer fees.
| Fee or Cost | Published Amount / Rule | Office | Plain-English Meaning |
|---|---|---|---|
| Deeds and all other instruments | $25; fee includes one oversize page. | Recorder | Common base recording fee for deeds and many non-mortgage instruments. |
| Mortgages | $55 for mortgages, subordinate mortgages, corrective mortgages, re-recorded mortgages, indentures and supplemental indentures. | Recorder | Use this category for mortgage-type recordings, not ordinary deed pricing. |
| Additional oversize pages | $5 for each additional page exceeding 8.5 inches by 14 inches. | Recorder | Oversized documents may cost more; plats and surveys have separate size rules. |
| Mechanic’s lien | $25 including one mail-out; $2 for each additional mail-out. | Recorder | Useful when contractors, suppliers or property owners are dealing with mechanic’s-lien filings. |
| Copies | $1 per page for copies 11 inches by 17 inches or smaller; $5 per page for larger copies. | Recorder | Deed-copy cost is often much lower than third-party solicitation letters claim. |
| Certification | $5 certification fee, plus $1 per page for copies. | Recorder | Use when an agency, lender, court or title matter requires a certified copy. |
| Sales disclosure fee | $20 when applicable. | Assessor / Auditor workflow | Applies when the transaction requires a sales disclosure and the deed shows money or consideration changed hands. |
| Property transfer fee | $10 per conveyance document. | Auditor | Separate from the Recorder’s recording fee and part of the local transfer workflow. |
Scott County Recording Fee Estimator
Use this calculator for a rough planning estimate. It does not decide whether your document is legally valid, whether a sales disclosure is required, whether Auditor approval is complete or whether another statutory fee applies.
Formula used: selected Recorder base fee, $5 per additional oversize page, $2 per extra mechanic-lien mail-out, optional $20 sales disclosure fee, and optional $10 property transfer fee. Confirm the final amount with the responsible office before submitting payment.
Scott County Recorder Office Address, Phone, Hours and Visit Tips
The Recorder is located in the Scott County government complex in Scottsburg. Bring names, document references, legal descriptions, tax-parcel clues or the immediately prior owner’s name when asking for help locating a record.
Scott County Recorder
Address:
1 E McClain Avenue, Suite 100
Scottsburg, IN 47170
Phone: 812-752-8442
Fax: 812-752-6430
Email: sheryl.jent@scottcounty.in.gov
Hours:
Monday through Friday, 8:30 a.m. to 4:30 p.m.
Scott County Assessor
Address:
1 E McClain Avenue, Suite 150
Scottsburg, IN 47170
Phone: 812-752-8436
Best for: sales disclosure, assessment records, property characteristics, deductions and tax-value questions.
Scott County Auditor
Address:
1 E McClain Avenue, Suite 130
Scottsburg, IN 47170
Phone: 812-752-8408
Best for: property transfers, tax duplicates, parcel ownership plats and deduction questions.
Scott County Treasurer
Address:
1 E McClain Avenue, Suite 140
Scottsburg, IN 47170
Phone: 812-752-8414
Best for: property-tax bills, payments, delinquent taxes and tax sale questions.
Why You Cannot Find a Scott County Deed, Mortgage or Lien
A no-result search does not always mean no record exists. The issue may be the wrong Scott County, wrong office, wrong name, old indexing, missing date range or a record category that is not necessarily filed with the Recorder.
| Problem | What to Try | Why It Matters |
|---|---|---|
| You searched an address only. | Use the Auditor or Think GIS to find owner names, parcel details and legal-description clues first. | Recorder indexes are usually document/name based, while property-tax systems are parcel/address based. |
| The owner name does not appear. | Search prior owners, grantors, grantees, spouses, trusts, business entities and lender names. | Older deeds, releases and liens may be indexed under a different party name. |
| The record is older than the online coverage. | Contact the Recorder or search in person at the courthouse. | The county states online recorded documents filed March 15, 1982 to present are available online; historical indexing may require local review. |
| You need to know whether liens exist. | Search records yourself, visit the office or use a professional title searcher. | The Recorder’s Office states staff cannot perform title searches or give legal advice. |
| You are searching for a judgment, state tax lien or bankruptcy. | Check the Recorder FAQ and the relevant court, agency or bankruptcy record source. | County FAQ information warns that court judgments, state tax liens and bankruptcies are not necessarily filed with the Recorder’s Office. |
| A new deed was rejected or delayed. | Check Assessor/Auditor approval, sales disclosure, Auditor endorsement, legal description, notary details, printed names and affirmation statement. | Scott County publishes specific document rejection reasons that often delay recording. |
Official Scott County Recorder and Property Record Links
Use these official or county-referenced resources before paying a third-party site for deed copies, title lookups, property alerts or recording instructions. Each link includes what to do after opening it.
Scott County Recorder’s Office
Official county page for Recorder duties, address, phone, hours, staff contacts and core recorder notices.
- Confirm the office address, hours, phone and current Recorder contact.
- Read the warning that staff cannot provide legal advice or perform title searches.
- Use the related document and FAQ links before bringing a deed.
- Call 812-752-8442 if your document involves unusual parties, old records or copy questions.
Scott County Recorder Services
Official page explaining online recorded-document access, Doxpop/property watch and Think GIS references.
- Read the online records coverage date and access notes.
- Use the online search path for documents filed March 15, 1982 to present.
- Use Think GIS when parcel or property-location clues are needed.
- Consider the free Doxpop Property Watch service for name/property alerts.
Scott County Recorder Fee Schedule
Official fee page listing recording fees, copies, certifications and recording requirements.
- Check whether your document is a mortgage, deed, mechanic’s lien, UCC or copy request.
- Review the base fee and any extra oversize-page or certification fees.
- Confirm current payment instructions before mailing or visiting.
- Use the recording requirements section to avoid formatting problems.
Scott County Essential Recording Requirements
Official county list of requirements that frequently matter before a document can be recorded.
- Check notary county of residence, commission expiration date and seal.
- Print or type names beneath signatures exactly as signed.
- Add the prepared-by statement at the conclusion of the document.
- Confirm Auditor endorsement if the document conveys, transfers or changes title.
- Remove Social Security numbers unless a legal exception applies.
Scott County Document Rejection Reasons
Official list of common rejection reasons such as missing names, fees, legal descriptions, notary information or Auditor transfer stamp.
- Compare your deed or instrument against each rejection reason.
- Check names, signatures, printed-name lines and grantee addresses.
- Verify legal description and county before recording.
- Confirm Auditor stamp, sales disclosure stamp and affirmation statement when required.
Scott County Sales Disclosure
Official Assessor page explaining when a sales disclosure is and is not required.
- Review the list of transactions that do not require a sales disclosure.
- Assume many other transfer documents may require one unless the office confirms otherwise.
- Use the official Sales Disclosure Form 46021 link when applicable.
- Contact the Assessor if you are unsure whether your deed needs disclosure review.
Scott County Auditor — Property Transfers and Deductions
Official Auditor page for property-tax, ownership, transfer and deduction questions.
- Use this page for property taxation, ownership and deduction questions.
- Check the published property transfer and sales disclosure fees.
- Contact the Auditor before assuming a deed is ready for recording.
- Use Auditor/GIS tools when you only know the parcel or address.
Scott County Homeowner Deed-Copy Alert
Official county warning about deed-copy solicitation letters charging far more than ordinary recorder copy costs.
- Read the warning about “Deed Processing Notice” solicitations.
- Compare any private letter against the county’s $1-per-page copy information.
- Do not pay a private company just because the notice looks official.
- Call the Recorder or Indiana Attorney General if the solicitation appears misleading.
Common Scott County Recorder Mistakes
Mistakes That Delay Deeds and Record Searches
- Using this guide for the wrong Scott County in another state.
- Taking a deed directly to the Recorder before Assessor and Auditor review.
- Missing a required sales disclosure form or fee.
- Leaving names inconsistent between signature lines, typed names and notary text.
- Forgetting the Indiana Social Security number affirmation statement.
- Assuming Recorder staff can perform a title search or prepare a deed.
- Paying a private solicitation for a deed copy without checking the Recorder’s copy fee.
Better Scott County Workflow
- Confirm the property is in Scott County, Indiana.
- Use Auditor or GIS tools to identify parcel and owner clues.
- Check the Assessor’s sales disclosure page before recording a transfer deed.
- Get Auditor endorsement where required.
- Review recording requirements and rejection reasons before submitting.
- Use the Recorder for recording and copies, not legal advice or title opinions.
What Should You Do Next?
| Your Situation | Best Next Step | Correct Office or Tool |
|---|---|---|
| You need to find a deed, mortgage, release or lien. | Search the online recorded-document access by names, document type and date, then verify the official record when needed. | Recorder Services / Doxpop / courthouse access |
| You only know the property address. | Use GIS or Auditor property information first to locate the owner, parcel and legal-description clues. | Scott County Auditor / Think GIS |
| You need to record a deed. | Prepare the deed, review sales disclosure, get Assessor/Auditor approval, then submit to the Recorder with correct fees. | Assessor → Auditor → Recorder |
| You need a deed copy. | Use the Recorder’s copy process and avoid private solicitation letters that charge inflated prices. | Scott County Recorder |
| You want alerts if a document is recorded in your name. | Use the county-referenced property watch service and enter your name as it appears on legal documents. | Doxpop Property Watch |
| You need to add or remove a person from a deed. | Get a new deed prepared correctly; use an attorney or qualified professional if you are not familiar with legal documents. | Attorney / Assessor / Auditor / Recorder |
Related Guides on County-Appraisal-District.org
These guides help when a recorded deed affects property-tax ownership, exemptions or assessment records.
Homestead Qualification
A recorded deed may be needed before a homeowner can prove ownership for tax deductions or exemptions.
Read the homestead qualification guideProperty Tax Homestead
Use this when a deed transfer leads to owner-occupied tax relief or assessed-value questions.
Read the property-tax homestead guideApplication Workflow
Helpful when recorded ownership documents are needed before applying for property-tax benefits.
Read the homestead application guideScott County Recorder FAQs
Which Scott County Recorder does this article cover?
This article covers the Scott County Recorder in Scottsburg, Indiana. The office address is 1 E McClain Avenue, Suite 100, Scottsburg, IN 47170. Other states also have Scott County recorder or clerk offices, so verify the state before using any form or fee schedule.
Where is the Scott County Indiana Recorder’s Office?
The Scott County Recorder’s Office is located at 1 E McClain Avenue, Suite 100, Scottsburg, IN 47170. The county lists office hours as Monday through Friday, 8:30 a.m. to 4:30 p.m.
What phone number should I use for the Scott County Recorder?
The Recorder’s main phone number is 812-752-8442. Use this number for recording, copy, document requirement and recorder-service questions.
How do I search Scott County Indiana deeds online?
Start with the Scott County Recorder Services page, which explains online access for recorded documents filed from March 15, 1982 to present. Search by grantor, grantee, business name, trust name, lender name, document type and date range rather than relying only on a property address.
Does a Scott County deed go to the Assessor and Auditor before the Recorder?
Yes, the county Recorder FAQ says a deed must be presented and approved by the Assessor and Auditor before it can be recorded. Some deeds also require a sales disclosure, so contact those offices before bringing the deed to the Recorder.
How much does it cost to record a deed in Scott County, Indiana?
The Recorder fee schedule lists $25 for deeds and all other instruments, including one oversize page. Mortgages and certain other documents have different fees, and transfer-related Assessor or Auditor fees may also apply.
Can the Recorder prepare a deed or add someone to my deed?
No. The Recorder’s FAQ says a new deed of title must be prepared to add or remove a name, and the county suggests using an attorney unless you are familiar with preparing legal documents. The Recorder’s Office does not provide blank deeds.
Can Scott County Recorder staff perform a title search?
No. The Recorder’s main page says no staff member is permitted to give legal advice or perform title searches. You can search public records yourself, visit the office, use online access or hire a title professional.
Are DD-214 military discharge records public in Scott County?
No, Scott County’s DD-214 page says military discharge documents are confidential under Indiana rules. Access requires the proper status and credentials, such as the claimant, qualifying representative, authorized official or other permitted requester.
Is this website the official Scott County Recorder website?
No. County-Appraisal-District.org is an independent educational resource. It is not the Scott County Recorder, Scott County Assessor, Scott County Auditor, Scott County Treasurer, a title company or a law firm. Always verify current fees and requirements with the official county office.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website and is not affiliated with the Scott County Recorder, Scott County Assessor, Scott County Auditor, Scott County Treasurer, Scott County Government, Doxpop, Think GIS, the Indiana Department of Local Government Finance, any title company or any court.
Recording acceptance, deed validity, title status, legal descriptions, sales disclosure requirements, Auditor endorsements, property-tax records, lien priority, copy access and final recording fees are controlled by the responsible official office and applicable Indiana law. This page is not legal, title, tax or financial advice.
Public property and recorder records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.