Schuylkill County Recorder of Deeds: Search Land Records, Deeds, Copies & Pottsville Office Guide
The Schuylkill County Recorder of Deeds records and maintains real-property documents for Schuylkill County, Pennsylvania, including deeds, mortgages, releases, easements, subdivision plans, UCC-related real estate filings and other land records. The office is located at the Schuylkill County Courthouse in Pottsville.
Use this guide to search recorded land documents, understand the difference between the GovOS search and older land-record index access, prepare a deed for recording, request copies, avoid UPI certification problems, estimate basic recording costs, and contact the right office for deed, parcel, tax or court-record questions.
What Does the Schuylkill County Recorder of Deeds Do?
The Schuylkill County Recorder of Deeds is the office to use for recorded land documents, including deed recording, mortgage recording, mortgage satisfactions, releases, real-estate-related UCC filings, plans and official copies of recorded documents. For most users, the key office is the Recorder of Deeds at 401 North Second Street, Pottsville, PA 17901.
Use the Recorder For
- Searching deed and recorded land records.
- Recording deeds, mortgages, releases and easements.
- Requesting plain or certified copies of recorded documents.
- Checking recording fees, return requirements and document acceptance rules.
Use Assessment / Mapping For
- UPI certification before recording.
- Tax parcel number and property assessment questions.
- GIS parcel map, owner/address/tax-ID search and deed-book clues.
- Clean and Green, assessed value and property classification questions.
Use Other Offices For
- Tax Claim or Treasurer-related offices for tax-bill and delinquent-tax matters.
- Prothonotary or court offices for civil case records.
- Register of Wills for estate and probate filings.
- Attorney or title company for legal title opinions.
How to Search Schuylkill County Deeds and Land Records
Schuylkill County land-record searchers may see more than one public search route. The current GovOS quick search lets users search land records by grantor/grantee, subdivision, document type or document number and choose between index-only search and full-text OCR search. The legacy 20/20 Perfect Vision / Land Records search also shows recorded land document index and images from March 1, 1949 to present and maps from June 1921 to present.
Start With the Current Quick Search
Open the Schuylkill County Recorder of Deeds official record search page. Use the search box for grantor/grantee names, subdivision names, document type keywords or a known document number.
Choose Index Only or Full Text OCR
Use Search Index Only when you have a name, document type or document number. Use Search Index & Full Text (OCR) when you need broader document text searching, but remember OCR can miss faint scans, handwriting, marginal notes or old book images.
Search Name Variations
The recorded-land search disclaimer advises users to search all possible spelling variations of proper names. Try surname only, maiden name, middle initial, business suffix variations, ampersands, abbreviations and older owner names.
Use the GIS Parcel Locator When You Only Have an Address
If you do not know the deed book/page, instrument number or owner name, use the Schuylkill GIS Parcel Locator first. The GIS help page says users can search by owner name, parcel address, tax ID number, property class or deed book.
Save the Document Clues Before Ordering Copies
Write down the instrument/document number, book and page if shown, recording date, party names, document type and parcel or UPI number. These details help the Recorder locate the correct record and reduce wrong-copy requests.
How to Get Schuylkill County Deed Copies and Certified Copies
A deed copy request works best when you already know the recorded document number, book/page reference, recording date, party names or parcel clues. A certified copy may be needed for estate files, lender requests, title work, court filings, agency submissions or proof that a specific document was recorded.
Online Search First
Use the official record search or the recorded-land search system to locate the document. Save the exact reference before asking for a copy. If you print from a remote system, check whether a per-page, subscription or vendor charge applies before printing.
Office Copy Request
Visit or contact the Recorder of Deeds at the Schuylkill County Courthouse, 401 North Second Street, Pottsville, PA 17901. Bring your document reference, party names and recording date if known.
How to Record a Deed or Real Estate Document in Schuylkill County
Schuylkill County recording is not only a Recorder counter task. Many real-estate documents need a certified parcel identifier before recording, and Pennsylvania realty transfer tax or a Statement of Value may also apply. Prepare the document package before you walk into the courthouse or mail originals.
Confirm the Property Is in Schuylkill County
Check the municipality, tax parcel number, legal description and county line. Properties near county borders or with mailing addresses tied to nearby communities can be easy to misroute.
Choose the Correct Legal Document
The Recorder records eligible documents but does not choose your deed type or give legal advice. If you are unsure whether you need a deed, corrective deed, mortgage, satisfaction, release, easement, right-of-way, subdivision plan or other instrument, use an attorney or title professional before recording.
Get UPI / Parcel Certification First
Schuylkill County materials repeatedly identify UPI certification as a required pre-recording step for real-estate documents. Documents involving straight transfers may be handled through Tax Assessment certification, while documents involving splits, subdivisions, easements, streets or special mapping issues may need mapping review.
Check the Notary and Acknowledgment
Pennsylvania deeds generally need a proper acknowledgment before recording. Names in the acknowledgment should match the document, and the notary certificate, seal, venue, date and signature should be complete and legible.
Decide Whether REV-183 Is Required
Pennsylvania’s Realty Transfer Tax Statement of Value, REV-183, is commonly required when full value or consideration is not stated in the deed, the transfer is without consideration or by gift, or an exemption from realty transfer tax is claimed.
Separate Recorder Fees, Transfer Taxes and UPI Payment
Recording packages can involve several payments: recorder filing fees, Pennsylvania and local realty transfer tax, UPI certification, return handling, copy/certification charges and vendor charges for remote access. Verify the payee names before mailing checks.
Submit Before the Recording Cut-Off
The Schuylkill land-record search page lists office hours as 8:30 a.m. to 4:30 p.m. and recording hours through 4:00 p.m. Bring complex packages earlier in the day so staff can identify missing UPI, tax or formatting issues.
Save the Recorded Instrument Information
After recording, keep the document number, book/page if assigned, recording date and returned original or image. You may need those details for future deed copies, satisfaction records, title work, refinancing or estate administration.
Schuylkill County Recorder Fees, UPI Certification and Realty Transfer Tax
Recording costs are document-specific. Use this section as a planning guide, then verify the current total directly with the Recorder of Deeds and the appropriate assessment/mapping office before submitting a deed, mortgage, satisfaction, easement or plan.
| Cost / Requirement | What It Means | When It Matters | User Action |
|---|---|---|---|
| Recorder filing fee | The fee charged to record the instrument, often based on document type, page count, names and parcel count. | Deeds, mortgages, releases, assignments, satisfactions, easements and other real-estate filings. | Call the Recorder before mailing if your document has multiple titles, many pages, many names or attachments. |
| UPI / parcel certification | Schuylkill documents affecting real estate commonly need the Uniform Parcel Identifier certified before recording. | Deeds, mortgages, plans and other real-estate documents tied to a parcel. | Confirm whether Tax Assessment or Mapping must certify your document before the Recorder accepts it. |
| PA realty transfer tax | Pennsylvania imposes a 1% state realty transfer tax on the value of real estate transferred by deed, instrument, long-term lease or other writing. | Taxable transfers of real estate. | Confirm state tax, local tax and exemption treatment before recording. |
| Local realty transfer tax | Local realty transfer tax is often collected with the state tax by the county Recorder of Deeds. | Taxable transfers where local municipality or school tax applies. | Check the municipality named in the deed and confirm local rate treatment. |
| REV-183 Statement of Value | Required for many deeds when full value is not stated, the transfer is without consideration/by gift, or a tax exemption is claimed. | Gift deeds, exempt transfers, unclear consideration, certain trust/estate/family transfers and other transfer-tax situations. | Complete it in duplicate when required and attach supporting documents when the exemption category requires proof. |
| Copies and certified copies | Separate charges may apply for plain copies, certified copies and remote printing through a vendor portal. | Title work, estate files, refinance, lien release, proof of recording or legal filings. | Know whether the requesting party needs a certified copy or a plain copy. |
Schuylkill County Recording Cost Estimator
This calculator is only a planning tool. It uses user-entered amounts so you can update the estimate from the current Recorder fee quote, UPI certification amount and transfer-tax treatment before submitting payment.
Enter the current fee quote from the Recorder. Pennsylvania transfer tax and local transfer tax treatment can depend on consideration, computed value, exemption language, municipality and REV-183 information. This tool does not decide whether a transfer is taxable or exempt.
Schuylkill County Recorder of Deeds Office in Pottsville PA
For “schuylkill county recorder of deeds” searches, this is the main office users usually need for deed recording, copy questions and land-record search help.
Schuylkill County Recorder of Deeds
Official directory listing:
Ann Dudish, Recorder of Deeds
Schuylkill County Courthouse
401 North Second Street
Pottsville, PA 17901
Directory phone: (570) 628-1480
Fax: (570) 628-1491
Hours and Recording Cut-Off
Office hours listed on land-record search page:
Monday through Friday, 8:30 a.m. to 4:30 p.m.
Recording hours listed:
Through 4:00 p.m.
Practical arrival tip: Bring deed packages earlier than 4:00 p.m. if they need UPI certification, transfer-tax review, a Statement of Value, multiple checks or mapping review.
Recorder vs Assessment vs GIS vs Tax Claim vs Court in Schuylkill County
Schuylkill County property tasks often require more than one office. Use this table to avoid calling the wrong department.
| Task | Best Office / Tool | Why | What to Prepare |
|---|---|---|---|
| Search deeds, mortgages, releases, easements or recorded land documents. | Recorder of Deeds search portal | The Recorder maintains land-record indexes and document images. | Grantor/grantee name, document number, subdivision, date range or document type. |
| Record a deed, mortgage, satisfaction, release or right-of-way. | Recorder of Deeds | The Recorder accepts and records real-property documents when requirements and fees are met. | Original document, notary acknowledgment, UPI certification, REV-183 if needed, fees and taxes. |
| Confirm parcel number, owner, address or deed book clue from a map. | Schuylkill GIS Parcel Locator | The GIS help page supports owner-name, address, tax-ID, property-class and deed-book search options. | Street address, owner name, tax ID or deed book reference. |
| Certify the UPI before recording. | Tax Assessment / Mapping | Schuylkill real-estate recordings commonly need certified parcel identification before recording. | UPI, APN/tax ID, municipality, legal description, plan or deed package. |
| Ask about assessed value, property class or tax assessment appeal issues. | Tax Assessment Office | Assessment is separate from recorded land documents. | Property address, tax ID/UPI, owner name and assessment year. |
| Search civil lawsuits, judgments or court case records. | Prothonotary / Pennsylvania court system | Court records are separate from deed records, even when they relate to property disputes. | Case number, party names, filing year and case type. |
Official Schuylkill County Recorder Links and What to Do After Opening Them
Use these official or primary resources before paying a third-party site, mailing a deed package or assuming a document is missing. Each link includes the next steps after opening it.
Schuylkill County Recorder of Deeds Main Page
Official county department page for the Recorder of Deeds. Use it first for local notices, office routing and current county links.
- Check for current notices, closure alerts or fee updates.
- Look for links to searching, recording, fees and contact details.
- Use the Recorder link for land records, not tax payment or court records.
- Call before mailing if the page has moved or a fee schedule is unclear.
Schuylkill Official Record Search — GovOS
Current quick-search interface showing Land Records search by grantor/grantee, subdivision, document type or document number.
- Use the search term box for name, subdivision, document type or document number.
- Choose a date range or quick recorded-date filter if known.
- Start with Search Index Only for exact name/document searches.
- Try Search Index & Full Text (OCR) when index searching misses a document.
Schuylkill Recorded Land Search — I2M / US Land Records
Recorded land document index and images page showing coverage dates and search disclaimers.
- Read the coverage dates and certification/update notice before searching.
- Search all possible spelling variations of proper names.
- Check document number, book/page and recording date details before printing.
- Remember that the search system is not a legal title opinion.
Schuylkill GIS Parcel Locator Help
County GIS help explaining parcel search by owner name, parcel address, tax ID, property class and deed book.
- Use GIS when you only know an address or tax parcel number.
- Try owner-name format such as last name, first name when possible.
- Use tax ID format exactly if you have it.
- Save the deed-book or parcel clues for the Recorder search.
Pennsylvania DOR — Realty Transfer Tax
Official state page explaining Pennsylvania realty transfer tax, state 1% rate, county Recorder collection and local tax context.
- Read the Overview section before assuming a deed is tax-exempt.
- Confirm the 1% state tax and local tax collection context.
- Use DOR forms and guidance when a Statement of Value is needed.
- Ask the Recorder how state and local tax checks should be handled for your package.
REV-183 Realty Transfer Tax Statement of Value
Official Pennsylvania Department of Revenue form used when consideration is missing, transfer is by gift, or a realty-transfer-tax exemption is claimed.
- Complete grantor, grantee, property and consideration sections carefully.
- Use the exemption section only when a valid exemption applies.
- Attach supporting trust, estate, family, correction or exemption documents when required.
- File it with the Recorder of Deeds in duplicate when required.
PA DOR Common Level Ratio Factors
Official DOR page for current and historical CLR factors used with REV-183 and transfer-tax computed value calculations.
- Open the current factor list for the date your document is accepted.
- Find Schuylkill County in the table.
- Use the factor only where the Statement of Value instructions require computed value.
- Do not confuse CLR factor with an assessed-value appeal ratio.
Pennsylvania Historical and Museum Commission — Schuylkill Records
State archive reference for older Schuylkill County record sets, including historical deed books.
- Use this for historical deed-book research, not current recording.
- Look for Recorder of Deeds rows and the listed year range.
- Compare older book/roll clues with current Recorder search options.
- Contact the correct archive or county office before ordering historical copies.
Common Schuylkill County Recorder of Deeds Mistakes
Mistakes That Waste Time
- Searching by address in the Recorder index before using GIS or assessment tools to find owner/UPI clues.
- Assuming the Recorder can certify the UPI when assessment or mapping review is needed first.
- Mailing a document with the wrong payee or combined checks when separate payments are required.
- Claiming a transfer-tax exemption without REV-183 or the required exemption language/support.
- Submitting a deed with a notary acknowledgment that does not match the signer name.
- Failing to include a self-addressed stamped envelope when originals or copies must be returned by mail.
- Using a Recorder search result as a title opinion instead of ordering and reviewing the actual documents.
Better Schuylkill Workflow
- Find the UPI/tax ID through GIS or assessment records first.
- Use GovOS quick search for modern index/full-text searching.
- Use legacy recorded-land search when you need coverage/date clues shown there.
- Call the Recorder before mailing if your document has unusual tax, parcel or mapping issues.
- Keep recorded document number, book/page and recording date after filing.
- Use an attorney or title company when ownership consequences matter.
What Should You Do Next?
| Your Situation | Best Next Step | Use This Office / Resource |
|---|---|---|
| You need to find a deed by owner name. | Search the official Recorder index by grantor/grantee name and try spelling variations. | GovOS Record Search or Recorded Land Search |
| You only know the property address. | Use the GIS Parcel Locator or assessment record first to find owner, tax ID, UPI or deed-book clues. | Schuylkill GIS / Assessment |
| You want to record a deed. | Confirm UPI certification, notary acknowledgment, transfer tax, REV-183 need, fees, checks and return envelope before presenting the document. | Assessment / Mapping + Recorder of Deeds |
| You are claiming a transfer-tax exemption. | Review Pennsylvania DOR realty-transfer-tax rules and REV-183 instructions before recording. | PA Department of Revenue + Recorder |
| You need a certified copy. | Find the document number or book/page first, then request the copy from the Recorder and verify the current copy/certification fee. | Schuylkill County Recorder of Deeds |
| You need to know whether the property title is clear. | Do not rely on one index result. Order the relevant documents and use a title company or attorney for a title conclusion. | Title company or qualified legal professional |
Schuylkill County Recorder of Deeds FAQs
Where is the Schuylkill County Recorder of Deeds office?
The Recorder of Deeds office is listed at the Schuylkill County Courthouse, 401 North Second Street, Pottsville, PA 17901.
Who is the Schuylkill County Recorder of Deeds?
The Pennsylvania Recorder of Deeds Association directory lists Ann Dudish as the Schuylkill County Recorder of Deeds.
What phone number should I use for Schuylkill County deed records?
The statewide recorder directory lists the Schuylkill County Recorder of Deeds at (570) 628-1480. The recorded-land search page also displays office contact information, so verify the best number on the current county page before mailing time-sensitive documents.
What are the Schuylkill County Recorder office hours?
The recorded-land search page lists office hours as Monday through Friday, 8:30 a.m. to 4:30 p.m., with recording hours through 4:00 p.m. Check the county site for holidays, weather closures or posted courthouse schedule changes.
How do I search Schuylkill County deeds online?
Use the Schuylkill official record search page for land-record searching by grantor/grantee, subdivision, document type, document number or recorded-date range. Try index-only search first for exact details, then use full-text OCR search when broader text searching may help.
How far back do Schuylkill County recorded land images go online?
The 20/20 Perfect Vision recorded-land search page states that recorded land document index and images are available from March 1, 1949 to present, and map document index and images are available from June 1921 to present. For older deed-book research, check state archive references and contact the Recorder or archives before ordering.
Can I search Schuylkill County deeds by address?
Recorder searches usually work best by name, document number, document type or date. If you only have an address, use the Schuylkill GIS Parcel Locator or assessment tools first to find the owner, tax ID, UPI or deed-book clues.
What is UPI certification in Schuylkill County recording?
UPI certification verifies the Uniform Parcel Identifier tied to the real estate document before recording. Schuylkill County materials indicate that UPI numbers must be certified by the Assessment Office or Mapping Office before certain real-estate documents are recorded.
When is Pennsylvania REV-183 required for a deed?
REV-183, the Realty Transfer Tax Statement of Value, is generally used when the full value or consideration is not set forth in the deed, the deed is without consideration or by gift, or a realty-transfer-tax exemption is claimed. Follow the current PA Department of Revenue form instructions.
Is a Schuylkill County recorder search the same as a title search?
No. Recorder search results help locate recorded documents, but they are not a legal title opinion or title insurance report. For ownership disputes, lien priority, deed validity or marketable title, use a title company or qualified legal professional.
Independent Educational Guide
County-Appraisal-District.org is an independent informational resource. It is not affiliated with Schuylkill County, the Schuylkill County Recorder of Deeds, the Schuylkill County Tax Assessment Office, the Schuylkill GIS Office, the Pennsylvania Department of Revenue or the Pennsylvania Recorder of Deeds Association.
Recording acceptance, record availability, fees, UPI certification, transfer-tax treatment, copy charges, return handling, processing times and legal sufficiency are determined by the responsible official office or by qualified legal/title professionals. Always verify current requirements directly with the Schuylkill County Recorder of Deeds before mailing or presenting a document.
Public recorder and property records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.