Hancock County Recorder: Deeds, Land Records, Copies, Fees & Office Guide
The Hancock County Recorder in Greenfield, Indiana records and maintains public land records such as deeds, mortgages, liens, plats, surveys and other instruments affecting real property. If you need a deed copy, want to search recorded documents, prepare a document for recording, or avoid deed-copy scams, this guide explains the correct local workflow.
This page focuses on Hancock County, Indiana. Other Hancock County recorder offices exist in Ohio, Illinois, Iowa and other states, so always confirm the county and state before using a recorder portal or mailing documents.
What Does the Hancock County Recorder Do?
The Hancock County Recorder’s Office is the local office for recording and retrieving land records in Hancock County, Indiana. It can help with recorded deed and mortgage copies, land-record searches, plats, surveys, recording fees and document recording intake. It does not prepare deeds, give legal advice, run a title search for you, or maintain house blueprints.
Use the Recorder For
- Recorded deeds and mortgages.
- Recorded liens and releases.
- Subdivision plats and recorded surveys.
- Assumed business name certificates.
- Copy requests and certified copies.
Use Another Office For
- Property values and sales disclosure questions: Assessor.
- Transfer endorsement and transfer fees: Auditor.
- Property-tax bills or payments: Treasurer / tax payment system.
- Court case filings: Clerk, not Recorder.
Do Not Ask the Recorder To
- Prepare or revise your deed.
- Tell you how to hold title.
- Give legal advice about ownership.
- Perform a complete title search.
- Provide house blueprints or plot plans.
How to Search Hancock County Deeds and Land Records Online
Hancock County partners with Doxpop for online public records access. The county states that Doxpop requires an account but allows a certain number of free document searches. For many users, Doxpop is the quickest way to search recorded land records without visiting the county annex.
Open the Official Public Records Search Page
Start from Hancock County’s official Public Records Search page, then use the Doxpop link provided there. This reduces the risk of landing on a look-alike private directory that is not the county’s selected records access path.
Search by Name, Not Just Address
Recorder indexes are built around recorded-document information. Search by grantor, grantee, owner name, business/entity name, instrument type, date range or legal-description details where the portal allows it. If an address-only search fails, try the owner name from the Assessor or GIS record.
Open the Right Instrument
Deed searches can return mortgages, releases, liens, assignments and other records. Confirm the document type, recording date, instrument number, grantor, grantee and legal description before assuming you found the current ownership deed.
Use the Assessor or GIS When the Recorder Search Is Missing Key Details
If you only know the property address, start with Hancock County’s GIS/tax information link to identify the owner name or legal description. Then return to the recorder search with better search terms.
Request a Copy if You Need an Official Record
Hancock County says copy requests should include a self-addressed, postage-paid envelope and a check or money order payable to the Hancock County Recorder. For simple deed copies, the county also warns that deed copies are usually only one or two pages and are available from the Recorder’s Office for $1 per page.
How to Record a Deed or Real Estate Document in Hancock County
The Recorder records documents as presented. That means the office generally does not fix legal wording, choose the correct deed type, or decide how title should be changed. A rejected deed can cost time and may require re-recording, so review the local checklist before mailing or bringing documents to the office.
Before Recording, Check These Items
- Original signature with typed or printed name below or beside it.
- Complete notary acknowledgment when required.
- Prepared-by statement.
- Social Security redaction affirmation statement when required.
- Legible document and proper margin space.
- Correct recording fee.
- Self-addressed postage-paid envelope for document return.
Extra Items for Deeds
- Grantor and grantee names.
- Complete legal description.
- Auditor’s transfer stamp when required.
- Assessor’s sales disclosure stamp when required.
- Power of Attorney instrument number if a POA is used.
- Separate checks if another office also collects a required fee.
Hancock County Recorder Fees, Copies and Transfer-Related Costs
Hancock County’s recorder fee page lists the following common fees as effective January 1, 2021. Always verify the fee before mailing a document because rejected or underpaid documents can delay recording.
| Item | Officially Listed Fee | What It Means | Practical Tip |
|---|---|---|---|
| Deeds and all other instruments | $25 | Includes re-recorded instruments and one oversize page. | Confirm deed transfer requirements with the Auditor and Assessor before recording. |
| Additional oversize pages | $5 each | Applies to additional pages exceeding 8.5 inches by 14 inches. | Large surveys or exhibits can change the total due. |
| Mortgages | $55 | Includes mortgages, subordinate mortgages, corrective mortgages, re-recorded mortgages, indentures and supplemental indentures. | Lenders and settlement agents should verify current recording standards before submission. |
| Mechanic’s lien | $25 | Includes one mail-out. | Additional mail-outs are listed at $2 each. |
| Standard copies | $1 per page | For copies 11 inches by 17 inches or smaller. | A deed is often one or two pages, so do not overpay a private solicitation without checking the Recorder first. |
| Larger copies | $5 per page | For copies larger than 11 inches by 17 inches. | Common for plats, surveys or large-format documents. |
| Certification | $5 | Certification of documents. | Ask for a certified copy when a bank, court, title company or agency specifically requires certification. |
| Auditor transfer fee | $10 per taxing parcel | Applies to each taxing parcel transferred or requiring Auditor endorsement. | This is separate from the Recorder’s recording fee. |
| Sales disclosure fee | $20 for non-exempt sales disclosures | Collected for non-exempt sales disclosure filings. | Contact the Hancock County Assessor for sales disclosure questions. |
Hancock County eRecording and Property Alert Options
Hancock County provides electronic recording through the CSI eRMConnect system and works with certified Electronic Recording Service Providers. Property owners can also use Doxpop’s Property Watch program for notices when documents are recorded using selected criteria.
eRecording
Hancock County says eRMConnect allows use of certified Electronic Recording Service Providers to send, receive, route and return electronic documents. Listed provider options include CSC eRecording, ePN, Indecomm and Simplifile.
The county also states that individuals who want to electronically file a non-transfer document may use the linked Simplifile consumer service.
Property Watch
Hancock County says property owners may access a free Doxpop Property Watch service that sends notice when a document is recorded in the Hancock County Recorder’s Office using criteria such as legal description or name.
The county also explains that it does not guarantee Doxpop will prevent fraud or a crime. Treat the alert as an early-warning tool, not a title-insurance replacement.
Hancock County Plats, Surveys and Property Split Records
Plats and surveys have extra formatting and timing requirements. This section matters for subdividers, surveyors, developers, property owners preparing splits or combinations, and anyone searching old subdivision records.
Subdivision Plats
Hancock County lists requirements such as a plat title, owner certificate statement, legal description and drawing, signatures, acknowledgments or notarization, prepared-by statement, Social Security redaction statement, and approvals from required local agencies.
Surveys
Survey requirements include survey company or surveyor name, official seal, legal description with section/township/range or subdivision detail, original signatures, prepared-by statement and Social Security redaction statement.
Timing Warning
Hancock County says plats require additional processing time and plats meeting recording requirements must be presented by 3:30 pm to be recorded. That is earlier than the office’s general 4 pm closing time.
Hancock County Recorder Office Address, Hours and Contact
Use the Recorder’s Office for deed copies, recording intake, recording fees, land-record search questions, property-alert questions and recorder-specific document requirements.
Hancock County Recorder
Recorder: Marcia Moore
Email: marcia.moore@hancockin.gov
Address:
111 S American Legion Place
Suite 202
Greenfield, IN 46140
Phone: 317-477-1142
Hours: Monday through Friday, 8 am to 4 pm
Open Recorder Map ↗Official Hancock County Recorder Links
Use these official resources before paying for copies, mailing a deed, using eRecording, or assuming a document is ready to record.
Hancock County Recorder Official Page
Best starting page for office address, phone, hours, recorder alert and property-alert information.
- Confirm you are on the Hancock County, Indiana official website.
- Review the “Recorder Alert” before paying any deed-copy mailer.
- Use the listed phone number if you need a deed copy or have a deed-solicitation question.
- Use the quick links for fees, document preparation, Doxpop search and eRecording.
Public Records Search / Doxpop
Official county page linking to the Doxpop public land-record search service.
- Open the county Public Records Search page first.
- Select the Doxpop link provided by the county.
- Create or use your Doxpop account if prompted.
- Search by name, document type, instrument details or date range where available.
- Request a copy from the Recorder if you need an official copy and cannot download what you need.
Recorder Fees
Official fee page for common recording fees, copy fees, certification fees and return-envelope instructions.
- Find the row for your document type.
- Add oversize-page charges if your document exceeds the listed size limit.
- Prepare payment before mailing or visiting.
- Include a self-addressed, postage-paid envelope for document return.
Preparing Documents for Recording
Official local checklist for legal-document preparation warnings and standard statements.
- Read the county warning that the Recorder records documents as presented.
- Confirm whether your document needs notarization.
- Add the prepared-by statement if required.
- Add the Social Security redaction affirmation statement if required.
- For real estate documents, confirm legal description and transfer/sales disclosure stamps.
Document Rejections
Official list of common reasons documents are rejected by the Recorder’s Office.
- Compare your document against the listed rejection reasons.
- Check notary, recording fee, prepared-by statement and Social Security redaction statement.
- For deeds, check grantor, grantee, legal description, Auditor transfer stamp and Assessor sales disclosure stamp.
- Fix issues before submitting to avoid delays and possible re-recording costs.
eRecording Service
Official page for electronic recording through CSI eRMConnect and certified eRecording providers.
- Confirm whether your document is eligible for eRecording.
- Use a listed certified Electronic Recording Service Provider.
- If you are an individual filing a non-transfer document, review the Simplifile consumer option linked by the county.
- Do not assume all transfer deeds can be submitted electronically without Auditor/Assessor steps.
Property Alert Notice
Official county page for the free Doxpop Property Watch alert option.
- Open the county Property Alert Notice page.
- Use the Doxpop Property Watch link provided there.
- Set alerts by name or legal description where available.
- Remember that the alert is a convenience tool and does not guarantee fraud prevention.
Common Hancock County Recorder Mistakes
Mistakes That Cause Delays
- Mailing a deed without the correct recording fee.
- Forgetting the self-addressed, postage-paid return envelope.
- Submitting a deed without legal description or transfer/sales disclosure stamps.
- Assuming the Recorder will prepare a new deed or fix legal wording.
- Confusing court filings with land-record recordings.
- Paying a deed-copy mailer without calling the Recorder first.
Better Local Workflow
- Search Doxpop or contact the Recorder before buying copies elsewhere.
- Use the Assessor/GIS record to confirm owner and property details.
- Check Recorder Fees before mailing payment.
- Use the Document Rejections page as a pre-submission checklist.
- Contact the Auditor and Assessor when transferring property.
- Set up Property Watch if you want recording alerts.
Hancock County Recorder Decision Path
| Your Goal | Best Next Step | Office / Resource |
|---|---|---|
| You need a copy of your deed. | Search Doxpop or contact the Recorder. Do not pay a private mailer until you compare the county copy cost. | Hancock County Recorder / Public Records Search |
| You want to add or remove someone from a deed. | Contact an attorney or title company to prepare the correct deed, then record it after required endorsements. | Attorney or title professional, then Recorder |
| You are recording a deed transfer. | Check Auditor transfer endorsement, Assessor sales disclosure stamp and Recorder recording requirements. | Auditor + Assessor + Recorder |
| Your document was rejected. | Compare it against the county rejection list: notary, fee, prepared-by statement, SSN affirmation, margins, legal description and stamps. | Document Rejections page |
| You need property owner or tax details first. | Use GIS/tax information or the Assessor to identify owner, parcel and legal-description clues before searching recorded documents. | GIS / Assessor, then Recorder |
Hancock County Recorder FAQs
Which Hancock County Recorder does this page cover?
This page covers the Hancock County Recorder in Hancock County, Indiana. The office is located at 111 S American Legion Place, Suite 202, Greenfield, IN 46140.
How do I search Hancock County Indiana deed records online?
Start with the county’s Public Records Search page, then use the Doxpop link provided by Hancock County. Doxpop requires an account but the county says it allows a certain number of free document searches.
How much does a Hancock County deed copy cost?
Hancock County states that a deed copy is available from the Recorder’s Office for $1 per page, and deeds are usually one or two pages. Certified copies have an additional certification fee.
What is the Hancock County Recorder phone number?
The Hancock County Recorder phone number is 317-477-1142. Use this number for recorder office questions, copy requests, recording-fee questions and deed-processing notice concerns.
Does the Hancock County Recorder prepare deeds?
No. The Recorder records documents as presented and does not prepare deeds or provide legal advice. If you need to add a name, remove a name, transfer property or correct a deed, consult an attorney or title company.
What are the Hancock County Recorder office hours?
The Recorder’s Office lists hours as Monday through Friday, 8 am to 4 pm. For plats, Hancock County states that plats meeting recording requirements must be presented by 3:30 pm because additional processing time is needed.
Why would Hancock County reject my deed or recording?
Common rejection reasons include missing or incomplete notary information, missing or incorrect fee, missing prepared-by statement, missing Social Security redaction affirmation, legibility or margin issues, missing grantor or grantee, missing legal description, missing Auditor transfer stamp, missing Assessor sales disclosure stamp, or missing Power of Attorney instrument number when applicable.
Can I eRecord documents in Hancock County?
Yes, Hancock County provides electronic recording through CSI eRMConnect with certified Electronic Recording Service Providers. The county lists providers such as CSC eRecording, ePN, Indecomm and Simplifile. Individuals filing a non-transfer document may use the county-linked Simplifile consumer option.
Does Hancock County offer property fraud alerts?
Hancock County says property owners may use Doxpop Property Watch to receive alerts when a document is recorded with specific criteria such as name or legal description. The county also says it does not guarantee the service will prevent fraud or crime.
Is this website the official Hancock County Recorder?
No. This is an independent educational guide. The official Hancock County Recorder is part of Hancock County Government in Indiana. Always verify filing requirements, fees and office instructions with the official county website or Recorder’s Office before submitting documents.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website and is not affiliated with Hancock County Government, the Hancock County Recorder, Doxpop, the Indiana Secretary of State, the Hancock County Auditor, the Hancock County Assessor or any title company.
This guide is for general public-records and recording-navigation help only. It is not legal advice, title advice, tax advice or a substitute for a licensed attorney, title company, surveyor or official county staff guidance.
Public property and recorded-document data should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.