Indiana County Recorder of Deeds: Search Land Records, Office, Fees & Deed Recording Help
The Indiana County Recorder of Deeds in Indiana, Pennsylvania records and indexes real-estate documents such as deeds, mortgages, satisfactions, leases, releases, easements, powers of attorney affecting real estate and other land records for property located in Indiana County.
This guide explains how to use the official Indiana County public search portal, how to find a deed or mortgage satisfaction, what to check before recording a new deed, when a Uniform Parcel Identifier matters, and which office to contact when the issue is assessment, tax claim, civil liens or estate records instead of deed recording.
Where Do You Search Indiana County Deeds?
Start with the official Indiana County Register of Wills & Recorder of Deeds page, then use the county’s official public search portal at indiana.pa.publicsearch.us. The portal is labeled “Indiana County Recorder of Deeds” and lets users search real-property records by grantor/grantee, subdivision, document type, document number, recorded date range, index-only search or full-text OCR search.
Search Online
Use the county’s public search portal for deeds, mortgages, satisfactions and other recorded real-property documents. It includes Quick Search and Advanced Search options.
Best for: finding document numbers, recorded dates, grantor/grantee names, subdivisions and real-property instruments.
Contact the Recorder
The county lists Maria Jack as Recorder of Deeds, Register of Wills and Clerk of Orphans’ Court. The office is at the Indiana County Courthouse, 825 Philadelphia St., Indiana, PA 15701-3973.
Phone: 724-465-3860
Copies and Certified Needs
The county FAQ says you can get deed copies online or in the office, with in-office copies listed at $0.50 per page. If a lender, court or title company asks for certification, confirm certified-copy instructions directly with the Recorder.
Do not assume: every downloaded document is a certified copy.
Recorder of Deeds vs Assessment, Prothonotary, Tax Claim and Register of Wills
Indiana County has several offices inside the courthouse system. The right office depends on whether you need a recorded deed, a parcel/tax map number, a civil lien, a delinquent-tax issue, an estate record or a new deed drafted.
| Need | Correct Office / System | Why It Matters | Practical Tip |
|---|---|---|---|
| Search a deed, mortgage, satisfaction or recorded land document | Indiana County Recorder of Deeds / official public search portal | The Recorder maintains recorded real-property instruments and indexes. | Use grantor/grantee, document number, subdivision, document type or recorded date range. |
| Find a UPI, parcel number, township or borough | Indiana County Tax Assessment Office | The recording rules say many instruments must include a Uniform Parcel Identifier and municipality. | Verify the parcel and municipality before preparing a deed, mortgage, lease or satisfaction. |
| Check civil liens, judgments or court filings | Prothonotary & Clerk of Courts | Civil court records are separate from deed-recording records. | Do not treat a deed search as a complete title or judgment search. |
| Check delinquent real-estate tax problems | Tax Claim Bureau / Treasurer-related offices | Tax-claim notices and delinquent-tax enforcement are not the same as Recorder indexing. | The county warns that tax-claim notices are in writing and mailed; be cautious with suspicious texts. |
| Probate, short certificates or estate filings | Register of Wills | The same elected official may appear on the page, but estate records are a different function. | For probate, the county requests appointment contact and documents before arriving. |
| Create a new deed or add/remove someone from a deed | Attorney or qualified title professional | The Recorder records documents; it does not draft legal instruments or change deed language for you. | Use the Recorder after the deed has been properly prepared, signed, notarized and ready to record. |
How to Search Indiana County Deeds Online
The official county search is a recorded-document search, not a tax-assessment property search. Use it when you need a deed, mortgage, satisfaction piece, release, easement, document number or book/page-style land-record reference.
Open the Official Recorder Page First
Start on the Indiana County Register & Recorder page so you can confirm current office notices, fee schedules, recording requirements and links before entering the search portal.
Open the Indiana County Public Search Portal
The portal header should say Indiana County Recorder of Deeds and show the County of Indiana. Use the Quick Search page for a basic search or Advanced Search when you need tighter filters.
Use the Correct Search Term
The search box accepts terms such as grantor, grantee, subdivision, document type or document number. If you already have a recorded document number, use it because it is usually more precise than a common last name.
Choose a Recorded Date Range
Use a date range if you know roughly when the deed, mortgage or satisfaction was recorded. The portal also shows quick recorded-date options such as last 24 hours, last 3 days, last week, last month, last 6 months and last year.
Pick Index-Only or Full-Text OCR Search
Use Search Index Only when you want indexed fields such as names, document type or document number. Use Search Index & Full Text (OCR) when you want to search text inside document images, but remember OCR can miss words on older or poor-quality scans.
Open the Correct Result Before Downloading
Check party names, recorded date, document type, document number and parcel clues before adding anything to a cart, creating an account or saving a copy.
Save the Details You May Need Later
Save the document number, book/page reference if shown, grantor/grantee names, recorded date, document type and parcel number. These fields help when ordering copies, checking a satisfaction piece, recording a corrective document or asking the office a question.
Call the Recorder for Certified or Unclear Records
If the document is old, hard to read, not showing online, needed as a certified copy or tied to a legal dispute, call the Recorder at 724-465-3860 instead of guessing from the portal alone.
How to Record a Deed or Real-Estate Document in Indiana County
Indiana County says deeds, mortgages, satisfactions and land documents may be recorded in person, by mail or online through approved eRecording partners. Before submitting, check the current fee schedule, parcel number, municipality, school district when applicable and transfer-tax paperwork.
Before Recording
- Confirm the document affects Indiana County real estate.
- Include the Uniform Parcel Identifier and municipality when required.
- Make sure deeds and mortgages include certified grantee or mortgagee address information.
- Check whether a Certificate of Residence must be signed.
- Verify whether the Statement of Value is needed for realty transfer tax.
- Use the current county fee schedule, not an old FAQ answer or copied fee table.
Local Rejection Risks
- Missing UPI or municipality on a real-estate instrument.
- Missing school district for parcels in Blacklick, Canoe or Young.
- Submitting an e-notarized document when the county says e-notarizations are not accepted.
- Submitting an eRecording that requires staff to print additional pages.
- Sending a paper document without a stamped self-addressed envelope or the extra $1 mailing amount.
- Mailing the wrong fee or missing separate transfer-tax checks.
Indiana County Recorder Fees, UPI Rules and Transfer Tax
Indiana County’s Recorder page links to a Recorder of Deeds Fee Schedule effective December 1, 2025. The current schedule should control over older FAQ snippets because Act 45-related fee changes affected many Pennsylvania recording fees.
| Item | Current Published Detail | What It Means for You | Before You File |
|---|---|---|---|
| Deed | The fee schedule effective December 1, 2025 lists a deed at $91.75 for four pages and four names. | Extra pages, extra names, mailing, UPI-related issues and transfer tax can change the final total. | Open the current county fee schedule the same day you mail, hand-deliver or eRecord. |
| Deed of Trust / Corrective Deed / DNP Deed | The current fee schedule lists several deed categories at $91.75. | Do not assume every deed-like document uses the same legal or transfer-tax treatment. | Ask the Recorder or a title professional if the document category is unclear. |
| Mortgage-related documents | Mortgages, assignments, releases and satisfactions have separate fee lines on the county schedule. | A mortgage payoff is not complete in public land records unless a satisfaction or release is recorded when required. | Search the portal or call the office to confirm whether a satisfaction piece is on file. |
| Copies | The county FAQ lists in-office deed copies at $0.50 per page. | A plain copy and a certified copy may not serve the same purpose. | Ask what your lender, court, title company or agency requires before ordering. |
| Mailing | The county page says to add $1 to the total if you are not including a stamped, self-addressed envelope. | The office needs a return method for recorded originals or requested copies. | Include a proper envelope or add the listed mailing amount. |
| UPI and municipality | Indiana County’s recording requirements say many real-estate instruments must reference the UPI and municipality. | The UPI ties the recorded document to the county tax map and assessment record. | Verify the parcel and municipality before recording. |
| School district note | The county says parcels in Blacklick, Canoe and Young must specify a school district. | This is a local detail that can delay recording if missed. | Check the parcel location and school district before preparing the document. |
| Transfer tax | Pennsylvania imposes a 1% state realty transfer tax, and county recording instructions refer to separate checks for 1% local and 1% state tax when deeds have transfer tax. | Grantor/grantee liability, exemptions, Statement of Value and local taxes can be transaction-specific. | Use PA DOR guidance and professional advice when the transfer is a gift, estate, trust, corrective deed or exempt transfer. |
Indiana County eRecording and Property Alert System
Indiana County offers electronic recording through approved vendors and a free property-alert tool connected to the public search system. These tools are useful, but they do not replace legal review or title insurance.
eRecording Partners
Indiana County lists Simplifile and CSC eRecording as eRecording partners. The county also identifies Neumo, formerly GovOS/Kofile, as its software partner.
The county says any eRecording requiring staff to print additional pages must be submitted as a paper copy or it will be rejected. It also says a $5 rejection fee will be charged to returned documents.
Free Property Alert
Indiana County encourages property owners to use the free property-alert system because scammers may attempt fraudulent recordings. The alert instructions tell users to create an account, add names to be watched and review alert history for documents recorded after registration.
The county’s alert instructions also tell users not to sign up for a subscription or enter payment information for this alert feature, because that is only for businesses.
Which Indiana County Link Should You Use?
Pick your task and this simple tool will point you to the right Indiana County office or page before you waste time in the wrong system.
Use the official Indiana County public search portal. Search Real Property by grantor/grantee, subdivision, document type, document number or recorded date range.
Indiana County Recorder of Deeds Office in Indiana, Pennsylvania
The Recorder is part of the Indiana County Register of Wills & Recorder of Deeds & Clerk of Orphans’ Court office at the Indiana County Courthouse.
Indiana County Recorder of Deeds
Official: Maria Jack, Recorder of Deeds, Register of Wills, Clerk of Orphans’ Court
Address:
Indiana County Courthouse
825 Philadelphia St.
Indiana, PA 15701-3973
Phone: 724-465-3860
Fax: 724-465-3863
Email: mjack@indianacountypa.gov
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.; closed holidays.
Open Official Office Page ↗Official Indiana County Recorder of Deeds Links
Use these official links for deed searches, recording rules, fee checks, forms and fraud-alert setup. Each link includes the exact next steps after opening it.
Indiana County Register of Wills & Recorder of Deeds
Official department page for office contact details, online services, eRecording partners, fee schedule, forms, recording requirements and property-alert information.
- Confirm the office phone, email, hours and any current notices.
- Scroll to Recorder of Deeds Online Services for record search access.
- Open the current Recorder of Deeds Fee Schedule before recording.
- Review recording requirements, document requirements, parcel-number municipality codes and Statement of Value links before submitting a deed.
Indiana County Official Record Search
Official public search portal for Indiana County Recorder of Deeds real-property records.
- Make sure the page says Indiana County Recorder of Deeds.
- Choose Quick Search or Advanced Search.
- Keep Department set to Real Property.
- Search by grantor/grantee, subdivision, document type or document number.
- Use recorded date range and index-only/OCR options to narrow results.
Indiana County Recorder of Deeds Fee Schedule
Official fee schedule linked by the Recorder page. Use this before mailing, hand-delivering or eRecording documents.
- Open the Recorder of Deeds Fee Schedule: Effective 12/1/2025 link.
- Find your exact document type, such as deed, mortgage, satisfaction, release, easement or lease.
- Add extra-page and extra-name charges where applicable.
- Add $1 if you are not including a stamped, self-addressed envelope.
- For deeds with transfer tax, prepare separate checks as county instructions require.
Indiana County Recording Requirements
County document explaining UPI, municipality, address and other recording rules for real-estate instruments.
- Review the list before sending a deed, mortgage, lease, release or satisfaction.
- Confirm the UPI and municipality appear where required.
- Check address, notarization, certificate and reference requirements.
- Call 724-465-3860 if the document type is unusual.
Indiana County Forms & Documents
Official county forms page, including the Realty Transfer Tax Statement of Value link and related Register/Recorder materials.
- Use the Register & Recorder section, not unrelated court or assessment forms.
- Open Realty Transfer Tax Statement Of Value if your deed needs a Statement of Value.
- Verify whether the form must be filed in duplicate or with attachments.
- Do not use an old downloaded form without checking the current county and PA DOR pages.
Indiana County Property Alert
Free alert setup instructions for owners who want notices about recorded documents tied to watched names.
- Use the guide to create an account on the public search site.
- Enter the name variation you want watched.
- Click Create Property Alert and accept the terms.
- Use the alert dashboard to add or remove watched names.
- Do not enter payment information for the free property alert feature.
Pennsylvania Realty Transfer Tax
Commonwealth guidance for Pennsylvania realty transfer tax, rate basics, local collection and Statement of Value issues.
- Review the state 1% realty transfer tax rule.
- Check whether your transfer may also require local tax.
- Use the PA DOR Statement of Value instructions when value, consideration or exemption status must be explained.
- Ask a title professional or attorney about family, trust, estate, corrective or exempt transfers.
Indiana County Prothonotary & Clerk of Courts
Use this office path for civil court filings, judgments and some lien-related questions that are not Recorder land-record searches.
- Use this office when your issue is a civil case, judgment or court filing.
- Do not rely only on a Recorder deed search for a complete lien or title picture.
- Write down any docket number, party name and property information before calling.
Common Indiana County Recorder of Deeds Mistakes
Mistakes That Waste Time
- Searching the Recorder portal when you actually need a tax-assessment parcel record.
- Using the wrong Indiana County in search results instead of Indiana County, Pennsylvania.
- Entering too much punctuation or too narrow a name search in the public search portal.
- Using an old deed fee amount after the December 1, 2025 fee schedule update.
- Recording without the required UPI and municipality reference.
- Missing the special school-district requirement for Blacklick, Canoe or Young parcels.
- Submitting e-notarized documents when the county says it does not currently accept e-notarizations.
- Expecting the Recorder to add or delete names from a deed without a new legal document.
Better Local Workflow
- Start at the official Register & Recorder page.
- Use the public search portal for recorded land documents.
- Use Tax Assessment for parcel/UPI and municipality questions.
- Use the current Recorder fee schedule before paying.
- Use CSC or Simplifile only if eRecording fits your document.
- Keep document number, party names, date, UPI and receipt after filing.
- Register for the free property alert if you own property in the county.
What to Do Next Based on Your Indiana County Recorder Task
| Your Situation | Best Next Step | Office / Tool |
|---|---|---|
| You need to see a deed or mortgage. | Open the official public search portal and search Real Property by party name, document number, subdivision, document type or recorded date. | Indiana County Official Record Search |
| You need a copy for a lender, court or title company. | Identify the document online, then call the Recorder to confirm whether a plain copy or certified copy is required. | Recorder of Deeds Office |
| You are recording a new deed. | Check UPI, municipality, school district if applicable, address rules, notarization, Certificate of Residence, fee schedule and transfer-tax requirements. | Recorder + Tax Assessment + PA DOR |
| You are paying off a mortgage. | Search for a satisfaction piece or call the Recorder to ask whether a satisfaction has been recorded. | Recorder of Deeds / Public Search |
| You want to protect against fake recordings. | Register for the free property alert and monitor name variations through the dashboard. | Indiana County Property Alert |
| You received a suspicious tax-sale text. | Do not pay from the text. The county says tax-claim notices are in writing and mailed; call the Tax Claim office if unsure. | Indiana County Tax Claim Office |
| You need to add or remove someone from the deed. | Contact an attorney or title professional to prepare a new legal document, then record it after it meets county requirements. | Attorney / title professional + Recorder |
Indiana County Recorder of Deeds FAQs
Where is the Indiana County Recorder of Deeds located?
The Indiana County Recorder of Deeds is located at the Indiana County Courthouse, 825 Philadelphia St., Indiana, PA 15701-3973. The office phone number is 724-465-3860, and the county lists office hours as Monday through Friday, 8:00 a.m. to 4:00 p.m.
How do I search Indiana County deeds online?
Use the official Indiana County public search portal at indiana.pa.publicsearch.us. Keep the department set to Real Property, then search by grantor or grantee, subdivision, document type, document number or recorded date range. You can also choose index-only search or full-text OCR search.
How far back are Indiana County deed records available online?
The county FAQ says records online from 1948 to present are available through its website. For older documents, missing images, unclear scans or certified-copy needs, contact the Recorder of Deeds directly.
Can I get a copy of my deed from the Recorder?
Yes. The county FAQ says deed records can be accessed online or copied in the office, with in-office copies listed at $0.50 per page. If you need a certified copy, ask the Recorder for the correct certified-copy process before ordering.
How much does it cost to record a deed in Indiana County PA?
The current Recorder of Deeds fee schedule effective December 1, 2025 lists a deed at $91.75 for four pages and four names. Additional pages, additional names, mailing, transfer tax and document-specific fees may change the final amount, so verify the current fee schedule before recording.
What is a UPI in Indiana County deed recording?
UPI means Uniform Parcel Identifier. Indiana County recording requirements say many instruments affecting real estate must include a reference to the UPI and municipality of the property being conveyed, mortgaged, leased, released or otherwise affected.
Does Indiana County accept eRecording?
Yes. Indiana County lists CSC and Simplifile as eRecording partners for deeds, mortgages, satisfactions and land documents. The county also says it currently does not accept e-notarizations and may reject eRecordings that require staff to print additional pages.
What is the Indiana County property alert system?
The property alert is a free system connected to the public search platform. Property owners can create an account, register watched names and receive alerts about documents recorded after registration. The county warns users not to enter payment information for the free alert feature.
Can the Recorder add or remove a name from my deed?
No. The county FAQ says the office cannot change names on a deed. A new deed or other legal document is usually needed, and the county recommends speaking with an attorney because a deed is a legal document.
Is the Recorder of Deeds the right office for every property issue?
No. Use the Recorder for recorded land documents. Use Tax Assessment for parcel and assessment records, the Prothonotary for civil filings or judgments, Tax Claim for delinquent-tax issues, and the Register of Wills for probate or estate matters.
Independent Educational Guide
County-Appraisal-District.org is an independent informational website. It is not affiliated with Indiana County Government, the Indiana County Recorder of Deeds, the Register of Wills, the Clerk of Orphans’ Court, the Tax Assessment Office, the Prothonotary, the Pennsylvania Department of Revenue, Neumo, CSC or Simplifile.
Search availability, recording fees, eRecording acceptance, property-alert features, UPI requirements, transfer-tax treatment, copy charges, certified-copy procedures, office hours and document acceptance rules are controlled by the official county and state offices. Always verify the current rule before filing, paying or relying on a document.
Property and recorded-document information should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.