Medina County OH Recorder: Deeds, Land Records, Fees, Office & Search Guide
The Medina County Recorder’s Office records and maintains permanent land records for Medina County, Ohio. Use this office for deeds, mortgages, mortgage releases, land contracts, easements, mechanic’s liens, powers of attorney, survivorship deeds, sheriff’s deeds, UCC-related filings, recorded DD-214 papers and other documents affecting land.
This guide explains how to search Medina County Recorder records online, how to prepare a deed for the Tax Map → Auditor → Recorder workflow, what common recording and copy fees look like, when to use e-recording, and which county office to contact when your question is really about taxes, parcel maps or court records.
Where Do You Search Medina County Recorder Deeds and Records?
Use the official Medina County Recorder Document Search and Land Records Search pages for recorded deeds, mortgages and land-document indexes. Use the Recorder’s office for recording and copies, but use the Auditor or Tax Map Department when your task involves property tax ownership transfer, parcel information, legal-description review or conveyance forms.
Search Deeds and Land Records
The Recorder’s search system is a working index used to locate legal documents. The county recommends searching several ways and says documents are generally available the next business day after recording.
Open Document Search ↗Visit the Recorder
The Medina County Recorder’s Office is listed at 144 N. Broadway Street, Room 117, Medina, OH 44256. The main phone number is 330-725-9782.
Open Contact Page ↗Record a New Deed
Medina County describes deed filing as a three-step building workflow: Tax Map checks the legal description, the Auditor handles tax-record transfer and conveyance forms, and the Recorder records the document.
Open Auditor Transfer Info ↗How to Search Medina County Recorder Records Online
Medina County Recorder records are searched through the official Document Search / AVA land-records system. The strongest search method depends on what you already have: a name, a document number, a parcel number, or only a property address.
Open the Official Document Search Page
Start from the Recorder’s Document Search page and read the disclaimer. The county states that information is believed accurate but not guaranteed, and that the Recorder disclaims liability for errors or omissions.
Choose Computer/Tablet Search When Prompted
The Recorder’s Search Options page asks users to confirm the type of device. For serious deed research, use a desktop, laptop or tablet when possible because search fields and document images are easier to review than on a phone.
Search by Name When You Know a Buyer, Seller, Borrower or Lender
Search the current and prior owner as grantor and grantee. Try surname only, full name, business/entity name, trust name, initials, and spelling variations. Recorder indexes can vary depending on how the document was prepared.
Search by Document Number When You Have an Exact Reference
If the Auditor parcel record, deed copy, closing file, mortgage satisfaction or title report gives you a Recorder document number, search that reference first. Exact-reference searching is usually faster than broad name searching.
Use Auditor or Tax Map Records When You Only Have an Address
A street address is often better for the Auditor or Tax Map system than for a deed-index search. Find the parcel, owner name, parcel number, sale history or deed reference first, then return to the Recorder system with better search data.
Open the Record Image and Save Citation Details
Save the document type, recording date, document number, grantor, grantee, parcel reference, book/page if shown, and image copy. Those details help when ordering certified copies, preparing a new transfer, or explaining an issue to a title company.
What Medina County Recorder Search Results Usually Mean
Recorder results are land-document records, not tax bills, court dockets or guaranteed title reports. This decoder helps you understand the fields you are likely to see after finding a deed or mortgage record.
| Field or Document | What It Means | How to Use It | Common Mistake |
|---|---|---|---|
| Grantor | The person, business, lender or entity giving, selling, releasing or transferring an interest. | Use grantor searches for sellers, borrowers, mortgage releases and lien releases. | Assuming the grantor is always the current owner. |
| Grantee | The person, business, lender or entity receiving the interest. | Use grantee searches for buyers, lenders and recipients of easements or rights. | Searching only one spouse when a deed or mortgage used both names. |
| Document number | A recorded-document reference in the Recorder’s system. | Use it for exact searching, copies, certified copies and title-company communication. | Typing a parcel number where the search expects a Recorder document number. |
| Deed | A document that transfers or confirms a real property interest. | Review the parties, legal description, prior instrument reference and conveyance details. | Believing a deed image automatically resolves every title issue. |
| Mortgage | A recorded security instrument connected to a real-estate loan. | Search lender/grantee and borrower/grantor names to locate mortgage history. | Assuming a paid loan disappeared without a recorded release or satisfaction. |
| Mortgage release / satisfaction | A recorded document showing a mortgage has been released or satisfied. | Use it to confirm a loan release in the Recorder records. | Expecting the Recorder to send a “new deed” after a mortgage is released. |
| Parcel number / Tax Map clue | A county property identifier used by Auditor and mapping systems. | Use it to connect Recorder documents with Auditor/Tax Map records. | Assuming the parcel record is the same as legal title. |
How to Record a Deed in Medina County Ohio
Medina County’s deed-transfer workflow is local and practical: Tax Map review comes first, then Auditor transfer/conveyance, then Recorder recording. County offices state they do not prepare deeds, affidavits or other documents, so have the deed prepared, signed and notarized before starting the building process.
Prepare the Deed Before You Arrive
Medina County says the offices do not create deeds, affidavits or other documents. If you need drafting help, use a licensed Ohio attorney or title agency. The Auditor and Recorder accept documents with original notarized signatures.
Start With Tax Map Review
The Tax Map Department checks the legal description that must be included with a conveyance and handles map-related transfer review. Medina County’s Tax Map FAQ says deed processing there can take at least 30 minutes, and deeds received late in the day may not be processed the same day.
Go to the Auditor for Conveyance Transfer
The Auditor changes ownership for tax records and collects conveyance fees unless the transfer qualifies for an exemption. Medina County lists its real property conveyance fee as $3.00 per $1,000 of sale price, with the sale price rounded up to the nearest $100 when needed.
Use the Correct Ohio DTE Form
Most non-exempt real property transfers use DTE 100 Real Property Conveyance Fee Statement of Value. Exempt transfers use DTE 100EX Statement of Reason for Exemption From Real Property Conveyance Fee. Homestead or CAUV-related transfer statements may also be required in specific cases.
Finish With Recorder Recording
After Tax Map and Auditor steps are complete, the Recorder records the document and collects recording fees. Recording makes the document part of the public record, but it does not mean the county drafted, approved or guaranteed the legal effect of your deed.
Medina County Deed Recording Requirements to Check Before Filing
A technically defective document can delay recording or trigger an added fee. Use this checklist before mailing or bringing a document to the county building.
Prepare These Items
- Original signed and notarized deed or recordable document.
- Correct legal description reviewed through the county workflow when required.
- Parcel number and prior instrument reference when applicable.
- DTE 100 conveyance form for taxable real property transfers.
- DTE 100EX when claiming conveyance-fee exemption.
- Correct Auditor conveyance fee and Recorder recording fee.
- Self-addressed stamped envelope if mailing documents for return.
Avoid These Problems
- Going to the Recorder first when Tax Map and Auditor approval are required.
- Expecting county staff to draft or correct your deed.
- Using a deed with missing or defective notarization.
- Forgetting the conveyance form or exemption statement.
- Mixing up parcel number, deed reference and Recorder document number.
- Arriving too late for same-day Tax Map review.
- Ignoring the $20 standardization fee risk for non-compliant documents.
Medina County Recorder Fees: Deeds, Mortgages, Copies and DD-214 Records
Always confirm fees on the official Medina County Recorder fee page before submitting documents. The amounts below summarize the Recorder’s current fee page and do not include Auditor conveyance fees, title company charges, attorney fees, postage or special document issues.
| Item | Official Fee Page Amount | Applies To | Practical Note |
|---|---|---|---|
| Common recorded documents | $34 for first two pages | Deeds, mortgages, affidavits, assignments, easements, land contracts, leases, mechanic’s liens, powers of attorney, quit claim deeds, survivorship deeds, warranty deeds and similar items. | 50% is basic recording fee and 50% is Ohio Housing Trust Fund according to the fee page. |
| Additional pages | $8 each | Each page after the first two pages for many recorded documents. | Count pages before mailing or e-recording. |
| Marginal notation | $4 each | Marginal notations where applicable. | Confirm whether your document type requires notation handling. |
| Federal tax lien | $5 | Federal tax lien filings listed by the Recorder fee page. | Do not confuse lien recording with court judgment filing. |
| Zoning resolution | $50 | Zoning resolutions. | Verify submission office and required attachments before recording. |
| Zoning amendment | $20 | Zoning amendments. | Use the official fee page if local zoning documents are involved. |
| Certified copy | $2 per page plus $1 certifying with seal | Certified copies of recorded documents. | Ask the receiving agency whether a certified copy is required before paying. |
| Veteran’s discharge papers / DD-214 | Free | Recording DD-214 discharge papers. | The Recorder’s veteran page also says the Veteran’s Identification Card is free after DD-214 recording. |
| Standardization fee | $20 possible added fee | Documents that do not meet standardization requirements. | Check margins and formatting before recording. |
Simple Medina Recorder Fee Estimator
This estimator is for planning only. It does not calculate Auditor conveyance fee, manufactured-home conveyance fee, postage, title charges, attorney fees, taxes, special document fees or e-recording vendor charges.
Medina County Recorder Office Address, Phone, Email & Map
Use the Recorder for recorded land documents and recording questions. Use the Auditor for conveyance forms, property tax ownership transfer and tax-record changes. Use Tax Map for legal-description/map review. Use the Clerk of Courts for court records.
Medina County Recorder’s Office
Address:
144 N. Broadway Street, Room 117
Medina, OH 44256
Office phone: 330-725-9782
Recorder: Linda Hoffmann
Email: lhoffmann@medinacounty.gov
Chief Deputy Recorder: Emma Schulte
Email: eschulte@medinacounty.gov
General county office hours: Medina County government pages list Monday–Friday, 8:00am–4:30pm. Verify holiday closures before visiting.
Open Recorder Contact ↗Recorder vs Auditor vs Tax Map vs Clerk of Courts in Medina County
Medina County property research often crosses more than one office. Choosing the wrong office can waste a trip or lead to incomplete information.
Recorder
Records deeds, mortgages, releases, liens, powers of attorney, land contracts, easements, DD-214 papers and other documents affecting land. Use for document search, copies and recording.
Auditor
Handles property tax ownership changes, conveyance forms, conveyance fee, property values, real estate tax records, homestead and Board of Revision matters.
Tax Map / Engineer
Checks legal descriptions, map transfer issues and parcel mapping. The Tax Map FAQ says this office does not prepare deeds and deed processing can take time.
Clerk of Courts
Handles court records and auto title functions, not ordinary land-record recording. Use the Clerk when the record you need is a case docket or court filing.
Property Fraud Alert, E-Recording and Veteran DD-214 Services
Medina County Recorder services are not limited to ordinary deed copies. The office also publishes pages for Property Fraud Alert, electronic recording and veteran discharge-paper recording.
Property Fraud Alert
Medina County describes property fraud as someone recording a fraudulent document that makes it look like they own your home or property. The Recorder urges residents to use a free alert service that monitors land-record activity and can send email or phone alerts.
Open Fraud Alert Info ↗Electronic Recording
The Recorder offers e-recording for filing customers such as lending institutions, title companies and attorneys. The county lists Simplifile, ePN, CSC eRecording Solutions, and File and Go for Notice of Commencement filings.
Open E-Recording ↗Veteran DD-214 and ID Card
Medina County’s veterans page says Ohio veterans can record DD-214 discharge papers with the County Recorder, DD-214 recording is free, and the Veteran’s Identification Card is also free after recording.
Open Veteran ID Page ↗No Results or Recording Problem? Try These Medina County Fixes
Search Problems
- Search all spelling variations of the owner or business name.
- Try both grantor and grantee searches.
- Search by document number if you found one on an Auditor record.
- Use the Auditor parcel system first when you only have an address.
- Check prior owners if the current owner search does not show older deeds.
- Wait until the next business day for very recently recorded documents.
Recording Problems
- Confirm the deed has original notarized signatures.
- Check margins before recording to avoid a standardization fee.
- Use Tax Map review before the Auditor and Recorder where required.
- Bring the correct DTE 100 or DTE 100EX form.
- Verify conveyance fee and Recorder recording fee separately.
- Do not expect county staff to draft legal language.
Official Medina County Recorder Links and What to Do After Opening Them
Use these official pages before paying a third-party deed site, mailing a document or relying on an outdated fee estimate. Each link includes the exact next step after opening it.
Medina County Recorder’s Office
Official Recorder homepage for land records, document search, services, fees and contact options.
- Use the top menu to open Document Search for land records.
- Open Services for Property Fraud Alert, veteran ID and e-recording pages.
- Open Fees before preparing payment.
- Open Contact Us for office address, phone and staff email.
Recorder Document Search
Official entry page for Medina County recorded-document searching.
- Read the disclaimer carefully.
- Click Accept if you agree to continue.
- Choose the land records search path for your device.
- Search by name, document number or other available criteria.
Land Records Search Options
Official search-options page explaining that the database is a working index and should be searched several ways.
- Read the working-index notice.
- Choose the computer/tablet search option when doing detailed research.
- Search several ways if the first query does not work.
- Remember that documents are generally available the next business day after recording.
Recorder Fees
Official current fee page for common documents, extra pages, copies, certification, DD-214 recording and standardization fee warning.
- Find the category matching your document type.
- Count the first two pages and all additional pages.
- Add marginal notation or certification fees only if they apply.
- Check the standardization fee warning before submitting.
Recorder E-Recording
Official county page for electronic recording vendors and e-recording workflow.
- Review whether you are an eligible regular filing customer.
- Choose a county-listed e-recording vendor.
- Set up ACH/payment and scanning process with the vendor.
- Submit documents electronically instead of mailing or walking in.
Medina County Auditor Transfer Information
Official Auditor page explaining conveyance forms, conveyance fee and the local Tax Map → Auditor → Recorder process.
- Scroll to Transfers or Transferring/Conveying Property.
- Review the $3.00 per $1,000 Medina County conveyance fee language.
- Download or e-file the correct DTE 100 or DTE 100EX form.
- Follow the three-step process before expecting a deed to be recorded.
Medina County Auditor Forms
Official forms page for DTE 100, DTE 100EX, manufactured-home conveyance forms, quit claim deed, homestead conveyance statement and survivorship deed resources.
- Open the Transfers section.
- Choose DTE 100 for taxable conveyances.
- Choose DTE 100EX only when claiming a valid exemption reason.
- Use deed templates carefully and get legal help if you do not understand the language.
Medina County Tax Map FAQ
Official Tax Map FAQ explaining deed review, legal-description checking, timing and same-day processing limits.
- Read How do I file a deed?.
- Review the Tax Map, Auditor and Recorder sequence.
- Note the same-day timing warnings.
- Contact Tax Map at taxmaps@medinacounty.gov or 330-725-9777 for address-slip or map-related questions.
Property Fraud Alert
Official Recorder page explaining free land-record alerts for property-fraud monitoring.
- Read what the Recorder identifies as property fraud.
- Use the county-provided sign-up link.
- Choose email or phone alerts when available.
- Remember that alerts do not replace legal help, title insurance or regular record review.
What Should You Do Next?
| Your Goal | Best Starting Point | Do This First |
|---|---|---|
| Find a deed, mortgage or release. | Recorder Document Search. | Accept the disclaimer, search multiple name variations and save the document number. |
| Record a deed transfer. | Tax Map → Auditor → Recorder workflow. | Bring an original signed and notarized deed, then complete Tax Map and Auditor requirements. |
| Calculate conveyance fee. | Medina County Auditor transfer information. | Use the $3.00 per $1,000 local conveyance fee rule and the Auditor’s calculator. |
| Request a certified copy. | Recorder’s Office. | Get the document number, page count and certification need before calling or visiting. |
| Monitor possible property fraud. | Recorder Property Fraud Alert page. | Sign up for free email or phone alerts through the county-linked system. |
| Find property taxes or assessed value. | Auditor or Treasurer, not Recorder. | Use Auditor parcel records for value and ownership-tax information; use Treasurer for tax bills and payments. |
| Find court case records. | Medina County Clerk of Courts. | Use the Clerk’s docket/court record tools instead of the Recorder deed index. |
Medina County Recorder FAQs
How do I search Medina County Recorder deeds online?
Open the official Medina County Recorder Document Search page, read the disclaimer, click Accept, then use the land records search. Search by grantor, grantee, document number or other available criteria, and try several search variations if the first search does not work.
Where is the Medina County Recorder’s Office?
The Recorder’s Office is listed at 144 N. Broadway Street, Room 117, Medina, Ohio 44256. The main office phone number is 330-725-9782.
Who is the Medina County Recorder?
The official Recorder website identifies Linda Hoffmann as the Medina County Recorder. The contact page lists Linda Hoffmann’s email as lhoffmann@medinacounty.gov and the Chief Deputy Recorder as Emma Schulte at eschulte@medinacounty.gov.
What records does the Medina County Recorder maintain?
The Recorder maintains permanent land records and records documents related to conveyance and encumbrance of land in Medina County. Common examples include deeds, mortgages, mortgage releases, affidavits, assignments, land contracts, leases, mechanic’s liens, easements, powers of attorney, survivorship deeds, warranty deeds and DD-214 records.
How much does it cost to record a deed in Medina County?
The Recorder fee page lists $34 for the first two pages for many documents, including deeds and mortgages, plus $8 for each additional page. Other fees may apply for marginal notations, standardization issues, copies, certification, Auditor conveyance fee or special document types.
What is the Medina County conveyance fee?
The Medina County Auditor states that the real property conveyance fee is $3.00 per $1,000 of the sale price, with a sale ending in a fraction of $100 rounded up to the nearest $100. Exempt transfers generally require DTE 100EX instead of ordinary conveyance-fee payment.
Can Medina County staff prepare my deed?
No. Medina County guidance says county offices are not able to create deeds, affidavits or other documents. If you need help preparing a deed, use a licensed attorney or title agency before bringing the document to Tax Map, the Auditor and the Recorder.
Can I e-record documents in Medina County?
Yes. The Medina County Recorder offers e-recording for filing customers. The county lists Simplifile, ePN, CSC eRecording Solutions and File and Go for Notice of Commencement filings. E-recording is especially useful for lenders, title companies and attorneys who regularly record documents.
Is Medina County DD-214 recording free?
Yes. The Recorder fee page lists Veteran’s Discharge Papers, DD-214, as free. The Recorder’s veteran page also says recording DD-214 discharge papers is free and the Veteran’s Identification Card is free after the DD-214 has been recorded.
Is this website the official Medina County Recorder?
No. This page is an independent educational guide. It is not the Medina County Recorder’s Office, not Medina County government, not the Medina County Auditor, not a title company and not a law firm. Always verify current search tools, fees, forms and recording rules with the responsible official office.
Independent Educational Guide
This page is an independent informational guide and is not affiliated with the Medina County Recorder’s Office, Medina County Government, the Medina County Auditor, the Medina County Engineer / Tax Map Department, the Medina County Clerk of Courts, any e-recording vendor, a title company or a law firm.
Recorder indexes, recorded images, Auditor records, tax maps and parcel records can be delayed, incomplete or misunderstood. This page does not provide legal advice, tax advice, title advice, title insurance, boundary surveying, deed drafting or a guarantee of ownership.
Public property and owner records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other regulated consumer-reporting purposes. This website is not a Consumer Reporting Agency.